The Tip of the Iceberg

Public School Finance How are Public Schools Funded?

Average Daily Attendance (ADA) The aggregate number of students present divided by the days in session (Idaho Code )

Support Units Public School Support Unit Calculation Tables (Idaho Code )

Units are used to Determine Staffing. Staff Allowance (Idaho Code ) For every unit the district/charter receives 1.1 Instructional Staff Administrative Staff Classified Staff

How Many Units Generate a Position?

Statewide Estimated Per Unit Dollar Equivalent

Statewide Estimated Dollar Per Student ADA

Payment Dates July Charter School Advance Payment – based on estimated enrollment August, October and November – based on enrollment estimate or prior year ADA February – based on actual first period ADA May – based on actual first period ADA July – based on Best 28 Weeks ADA

Budgeting Tools

Budgeting Help Calculating support units – Greg Berg Calculating salary based apportionment – Myrna Holgate Budgeting forms and reporting – Kathy Vincen Funds, function/program, object and revenue codes – Julie Oberle

Attendance The first Friday in November The importance of the calendar The Best 28 Weeks The Attendance Manual - hnology/docs/manuals/attendancemanu al.pdf

IBEDS – Salary Based Apportionment A “snap-shot” in time – last Friday in September Must be submitted to the SDE no later than October 15 th Must use IBEDS program to submit data (including assignment records) beds/

Calculating Indexes-Staffing Place eligible staff on the Experience & Education Multiplier Table based on the following: & Years completed & Degree claimed & Additional college transcript credits õ earned beyond the degree reported AND initial certification õ initial certification - issue date of the certificate õ reported in semester credit hours only õ do not report in-service credits in this section (I.C A)

Building Numbers, Passwords and all that Stuff! Building number The “Catch 22” of passwords Accreditation Fingerprinting

The Tip of the Iceberg But not the end of the help!

March 4, 2008 Charter School Workshop

Data Acquisition Calendar Available on our website at: y/forms.asp y/forms.asp Shows reports due that month Who to contact with questions Why the report is required

Things to do… Hire a qualified business manager or bookkeeper Network with other charter school administrators and business officials Certified Public Accountant (CPA) Accounting system Consider joining IASBO (Idaho Association of School Business Officials)

IASBO New School Finance Workshop School Finance 101 workshop (presented by Public School Finance staff) Late February / Early March Annual Conference (Late June) Regional Meetings Website:

IFARMS Idaho Financial Accounting Reporting Management System Provides uniformity between schools for budgeting, accounting, and reporting Specific Balance Sheet, Revenue and Expenditures Codes Manual available at: y/default.asp

School Facility Maintenance and Repairs Idaho Code Must comply if you own your school buildings or are purchasing them via a lease-purchase agreement Please call me for more detailed information (Julie Oberle, )

Calendars Idaho Code Specific number of instructional hours per grade grouping Calendar Manual & the calendar forms are available on the SDE website at y/forms.asp y/forms.asp Due May 15, 2008 for the school year

Questions? Public School Finance, Timothy Hill, Deputy Superintendent Gregory Berg, Finance Coordinator Attendance, Support Units Julie Oberle, Finance Coordinator IFARMS, Annual Financial Report, School Facility Maintenance, State Exceptional Funding, Calendars Kathryn Vincen, Finance Coordinator Budgets, IFARMS Myrna Holgate, Finance Coordinator IBEDS, School Profiles