OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY The Legislative Sunset Review Process Kara Collins-Gomez Staff Director OPPAGA February 16, 2009 The Florida Legislature Department of State Overview

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY Presentation Overview  Agency Organization/Programs  Agency Resources  Advisory Committees  Questions/Comments 2

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY Agency Organization  Division of Administrative Services  Division of Corporations  Division of Elections  Division of Historical Resources  Division of Cultural Affairs  Division of Library and Information Services 3

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY Division of Administrative Services  Provides department-wide services including budgeting, procurement, human resources, property inventory and disposition, facilities management and technology services Budget = $4 Million, FTE = 49

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY Division of Corporations 5  Maintains and makes available public information on corporations and financial transactions  Corporate filing of business entity registrations  Trade and service marks  Judgment liens  Fictitious name registrations Budget = $11.6 Million, FTE = 141

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY Division of Elections Budget = $15.9 Million, FTE = 69  Provides oversight to assure fair and accurate elections  Helps ensure uniform compliance with Florida’s election laws  Promotes public awareness and participation in the electoral process

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY Division of Historical Resources  Encourages the collection, conservation, and interpretation of objects related to Florida’s history  Promotes public access to and information about Florida's historic sites and properties Budget = $11.2 Million, FTE = 57

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY Division of Cultural Affairs  Promotes programs with cultural and artistic significance that may also have an economic impact on the state  Administers cultural grants and the Museum of Florida History Budget = $10.2 Million, FTE = 44

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY Division of Library and Information Services  Preserves, stores and provides public access to state records through the state library and archives  Administers grants and provides consultative and training services to local libraries throughout the state Budget = $44.2 Million, FTE = 102

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY Agency Resources 10 Fiscal Year Fiscal Year Fiscal Year General Revenue$88,565,774$93,525,464$65,083,548 Trust Funds27,923,95368,587,28431,945,999 Total Funds$116,489,727$162,112,748 *$97,029,547 FTE OPS * Includes an appropriation of additional funds for county voting equipment.

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY Agency Resources Revenue

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY Resources by Division 12 DivisionFTEOPS Federal (In Millions) State Trust Funds (In Millions) General Revenue (In Millions) TOTAL (In Millions) Administrative Services 49 9$.092$0$3.9$4.0 Corporations14137$0 $11.6 Elections6990$10.9$0$5.0$15.9 Historical Resources 5748$1.5$6.8$3.0$11.2 Cultural Affairs4418$.84$1.3$8.1$10.2 Library and Information Services 10211$8.3$2.3$33.5$44.2

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY Advisory Committees 13  The department has 11 advisory committees plus grant review panels to make recommendations on the distribution of cultural and historical grant awards  Historical (6 committees)  Cultural (1 committee)  Library and Information Services (4 committees)

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY Historical and Cultural Advisory Committees  Florida Arts Council  Florida Folklife Council  Florida Historical Commission  Folklife Apprenticeship Ad Hoc Advisory Committee  Great Floridians Ad Hoc Selection Committee  Grove Advisory Council  State Historical Marker Council 14

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY Library and Information Services Advisory Committees  Florida Library Network Council  Florida State Historical Records Advisory Board  Library Services and Technology Act Advisory Council  State Library Council

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY OPPAGA Recommendations  Abolish  Folklife Apprenticeship Ad Hoc Advisory Committee (combine functions with Florida Folklife Council)  Great Floridians Ad Hoc Selection Committee (combine functions with Florida Historical Commission)  Florida Library Network Council (combine functions with State Library Council)

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY OPPAGA Recommendations  Continue with Modifications  Florida Folklife Council (assume responsibilities of the Folklife Apprenticeship Ad Hoc Advisory Committee)  Florida Historical Commission (assume responsibilities of Great Floridians Ad Hoc Selection Committee)  State Library Council (assume responsibilities of the Florida Library Network Council)

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY OPPAGA Recommendations  Continue  The Grove Advisory Council  Historical Resources Grant Review Panels  State Historical Marker Council  Cultural Affairs Grant Review Panels  Florida Arts Council  Florida State Historical Records Advisory Board  Library Services and Technology Act Advisory Council

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY 19 Questions?  Hard copies of our Sunset Reviews are in your committee packet  Sunset Reviews are also available online  Please contact us if you have any questions

OFFICE OF PROGRAM POLICY ANALYSIS & GOVERNMENT ACCOUNTABILITY 20 Contacts Kara Collins-Gomez Staff Director Emily Leventhal Senior Legislative Analyst