11 May 2005 SPMS Database meeting SPMS Database Meeting 11 May 2005

11 May 2005 SPMS Database meeting Registration Module The Philosophy Christine Petit-Jean-Genaz EPAC Conferences Coordinator SPMS Administrator JACoW Secretary Christine Petit-Jean-Genaz EPAC Conferences Coordinator SPMS Administrator JACoW Secretary

11 May 2005SPMS Database Meeting Current  New Customizable Tool called “Registration” –Registration, as for PAC’05, but –May also be developed by individual conferences for other activities not part of “GPL” “official” SPMS …  Does this Tool correspond to the requirements of JACoW Collaboration Conferences as a whole?  New Customizable Tool called “Registration” –Registration, as for PAC’05, but –May also be developed by individual conferences for other activities not part of “GPL” “official” SPMS …  Does this Tool correspond to the requirements of JACoW Collaboration Conferences as a whole?

11 May 2005SPMS Database Meeting SPMS Philosophy  Use same data driven philosophy as for the Scientific Programme  Build customized Registration Forms (via parameter lists) for example through the assembly of interfaces relating to one, several or all activities –Combine several activities into one Form –Opt for several forms  Registration, budget handling, accommodation, etc. to be handled via tables …  Use same data driven philosophy as for the Scientific Programme  Build customized Registration Forms (via parameter lists) for example through the assembly of interfaces relating to one, several or all activities –Combine several activities into one Form –Opt for several forms  Registration, budget handling, accommodation, etc. to be handled via tables …

11 May 2005SPMS Database Meeting Modular Form  Participation in the Conference (registration of delegates, logistics, payments, list of participants, badges, overall financial management)  Participation in Social Events (logistics, payments)  Participation in Excursions (logistics, payments)  Accommodation (hotel accommodation requirements, payments)  Participation in the Conference (registration of delegates, logistics, payments, list of participants, badges, overall financial management)  Participation in Social Events (logistics, payments)  Participation in Excursions (logistics, payments)  Accommodation (hotel accommodation requirements, payments)

11 May 2005SPMS Database Meeting Tables  Type of Registrant/Individual –Registrant (with fee) –Registrant (fee waived) –Retiree Registrant –Student Registrant  Type of Registration –Early Registration –Late Registration –Retiree Registration –Student Registration  Type of Registrant/Individual –Registrant (with fee) –Registrant (fee waived) –Retiree Registrant –Student Registrant  Type of Registration –Early Registration –Late Registration –Retiree Registration –Student Registration

11 May 2005SPMS Database Meeting Tables  Social Events: –Banquet –Reception –Outing –Tour  Fees: –Early Fee - amount –Late Fee - amount –1-day Fee - amount –Reduced Fee - amount –Student Fee - amount  Social Events: –Banquet –Reception –Outing –Tour  Fees: –Early Fee - amount –Late Fee - amount –1-day Fee - amount –Reduced Fee - amount –Student Fee - amount

11 May 2005SPMS Database Meeting Statistics as for Scientific Programme  Running totals –Number of Registrants by Type –Number of Registrants by Fee  Number Type a fee = n amount paid/due  Number Type b fee = n amount paid/due –Number attending Banquet  Number fee = n amount paid/due  Number Accompanying fee = n amount paid/due  Number fee = n amount paid/due  Running totals –Number of Registrants by Type –Number of Registrants by Fee  Number Type a fee = n amount paid/due  Number Type b fee = n amount paid/due –Number attending Banquet  Number fee = n amount paid/due  Number Accompanying fee = n amount paid/due  Number fee = n amount paid/due

11 May 2005SPMS Database Meeting Advantages  Programming is done only once  Same tool for every type of conference  Etc.  Programming is done only once  Same tool for every type of conference  Etc.

11 May 2005SPMS Database Meeting Or have I got it completely wrong?