Web Based Counseling for Haryana State Admissions for the First year of Technical Courses Training Module

Objectives To bring in 100% transparency in seats allotment and admissions. To build strong public interface to minimize travel burdens on counselees & their parents for counseling. Providing enough time to counselees for submission, change, delete, re-ordering of multiple choices from anywhere any time. Availability of required information, queries, reports at different levels Centralized database and centralized monitoring. Paper Less counseling Secured and controlled data access at every level.

URL: Websites to be accessed (presently accessed) (to be accessed after launch on 17/06/2006) (shall be used at the time of admissions)

Counseling Processes

Online Registration

Courses covered 1.BE/ B. Tech 2.B. Arch 3.MBA 4.MCA 5.B. Pharma 6.LEET (Lateral Entry in 2nd year (3rd Semester) for B.E/ B.Tech 7.LEET (Lateral Entry in 2nd year (3rd Semester) B. Pharma 8.Hotel Management (BHM&CT) 9.Diploma in Pharmacy 10.Diploma in Management 11.Diploma in Engineering trades

Counseling Website  About SCBH  Key Dates of counseling  Information brochures of all courses  Seat allotment status  FAQs  Candidate Module  New Candidate Registration – (Process to obtained User-ID & Password for counseling.  Registered Candidate Sign In / Login  Forgot Password  Change of Password  Choices Available  Seat matrix information  Choices Submission  Choices Edit - Interchange  Choices Edit - Rearrange  Choices Delete  Indicative Seat allotments  Choice Locking (final)  Choices Print  View of seat allotment  Printing of provisional Seat Allotment letter  Log out

Identification Screen

Candidate Registration Form

Choice Submission Module

Mock Counseling

Indicative Seat

Provisional Letter of Seat Allotment

Credential Verification Screen

Admission Process Modules for Participating Institutions

Instructions to Participating Institutions for Admission Process

Credential Verification

Check List for Credential Verification

Fee Collection Module

Fee Deposit Details

Initialization Module

Updation of Student Credentials

Seat Allotment procedure Only the Candidates with the locked choices are considered for seat allotment For allotment of a Seat, Rank is not only the criteria but also the eligibility criteria (like % of marks, Age, etc. of candidates/institutes are checked. Admissions are further confirmed on the basis of satisfactory verification of credentials. Qualifying criteria of candidates i.e. qualifying exam Passed and %age secured would need to be checked before allotment of seats.

Seat Allotment procedure..Contd Gender of candidates need to be checked so that male candidates are not allotted seats in the institutes meant for females only. First the open seats i.e from All India Category and Haryana Open General Category shall be allotted on the basis of eligibility criteria (of candidates and institutes ) & Rank. Subsequent to non-availability of seats in General category, the allotment of seats will be considered for reserved categories

Seat Allotment procedure In case a candidate does not get Ist choice out of the choices locked by him/her in open category then his reserved categories would be searched in a order, he belongs to a reserved category (say SC-A, Male/Female, ESM/FF ), PH etc [Ist SC-A ->Male/female ->ESM/FF and then PH] shall be searched. The same order shall be used in BC Category. Reservation benefit of BC will not be given the candidates of creamy layer. Further, in ESM category the order of priority of seat allotment shall be in order of categories 1) Dependents of ESM who Died in Action while serving 2) Ex-Service man himself 3) Dependents of ESM. If he/she gets a seat that will be allotted to him/her otherwise

Seat Allotment procedure..Contd One seat out of Haryana resident category in Electronics & communication Engg at Seth jai Parkash Polytechnic, Damla will be allotted to the meritorious resident candidate of Damla village. Proof of being resident of Damla signed by Sarpanch gram panchayat Damla is eligibility. One seat out of BC category in Mechanical Engg will be allotted to the meritorious resident candidate of Mewat Area for admission in Govt. Polytechnic Uttawar.

Seat Allotment procedure..Contd Allotment of reserved seats for J&K migrants is out of scope of this seat allotment procedure and counselling software. in this way strictly according to the seat matrices, seats would be allotted to the candidates The leftover, unfilled, cancelled i.e. all vacant seats will be considered for 2nd counseling Th seat allotment shall be viewed institution wise, discipline wise, category wise by the institutions. The seat allotment shall be viewed by the individuals on the website by using their Roll No. as user-ID and passwords.

Conversion of reserved Seats Before 2nd counselling the inter conversion of vacant seats shall be done with in the category, e.g. SC-A ---> SC-B ---> SC-A and same for BC. in case of ESM-->FF- -->ESM, Boys-->Girls--->Boys. It may also be called merging of seats with in category. Vacant seats of PH (girls)  PH -> PH (Boys) -> PH (girls) will be merged After 2nd counselling, in case reserved seats are available, 3rd counselling shall be conducted. After 3rd counselling the reserved seats shall be released for open category.

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