March 14, 2007 Purchasing from State of California Contracts Ron Rabun Senior IT Contract Administrator Procurement Division State of California, Department of General Services Phone: Website:

March 14, 2007 State of California Purchasing Power 8 th Largest Economy 8 th Largest Economy $ 4 Billion Annual Commodity Purchases $ 4 Billion Annual Commodity Purchases $3.8 Billion Annual Design & Construction $3.8 Billion Annual Design & Construction

March 14, 2007 California EPP Task Force AB Chan Enacts EPP Policy in State Govt. AB Chan Enacts EPP Policy in State Govt. Over 30 State Agencies on Task Force Over 30 State Agencies on Task Force Developed EPP Best Practices Manual Developed EPP Best Practices Manual EPP Product Standards & Contracts EPP Product Standards & Contracts

March 14, 2007 Who Can Use State of California Contracts? Any Government Entity under CA Public Contract Code Any Government Entity under CA Public Contract Code State Agencies State Agencies Local Cities and Counties Local Cities and Counties K-12 Schools K-12 Schools Community Colleges and Universities Community Colleges and Universities Special Districts Special Districts Joint Power Authorities for governmental purposes Joint Power Authorities for governmental purposes

March 14, 2007 State Agency Buying Environment + Price + Performance = Best Value Life Cycle Costing Approach to EPP Life Cycle Costing Approach to EPP Manufacturers Certify Recycled Content (RC) Manufacturers Certify Recycled Content (RC) State Agencies Required to Purchase Products with Recycled Content State Agencies Required to Purchase Products with Recycled Content

March 14, 2007 Motor Vehicles Vehicle Purchasing Contracts Vehicle Purchasing Contracts Vehicle Purchasing Contracts Vehicle Purchasing Contracts –ULEV – Ultra Low Efficiency Vehicles (min.) –7-year life cycle –Operation – Cost of Fuel over Useful Life –Pollution – Cost of Criteria Pollutants Emitted Enhanced Efficiency Costing Methodology Enhanced Efficiency Costing Methodology –Coordinated Effort by DGS, CARB & CEC –Lowest Total Cost of Ownership Determines Award of Contract

March 14, 2007 Low Mercury Fluorescent Lamps Lowest Mercury Levels in U.S. Lowest Mercury Levels in U.S. –Meets or Exceeds European Standards State Specification rigorously assessed. State Specification rigorously assessed. Contracts make implementation easy. Contracts make implementation easy. For T-8’s, T-12’s and Compact Fluorescent For T-8’s, T-12’s and Compact Fluorescent Optional Take Back & Recycling Service Optional Take Back & Recycling Service See: See:

March 14, 2007 California Gold Sustainable Carpet Leverage State Purchasing Power Leverage State Purchasing Power MM mandates standard for: MM mandates standard for: –New Construction Contracts –Maintenance (Replacement) Carpet –CMAS (California Multiple Award System) –Effective August 31,

March 14, 2007 State Agencies Buy EPP Goods PC Goods PC Goods Enterprise IT Storage Enterprise IT Storage Printing & Writing Papers Printing & Writing Papers Other Paper Products Other Paper Products Plastic Products Plastic Products Compost & Co-compost Compost & Co-compost Glass Products Glass Products Lubricating Oils Lubricating Oils Carpet Carpet Furniture Furniture Enterprise IT Servers Enterprise IT Servers Copier Paper Copier Paper Office Supplies Office Supplies Paint Paint Solvents Solvents Tires Tires Tire derived products Tire derived products Steel Products Steel Products Antifreeze Antifreeze

March 14, 2007 Information Technology Goods Strategically Sourced Contracts for PC Goods, Servers and Enterprise Storage Strategically Sourced Contracts for PC Goods, Servers and Enterprise Storage Energy Star Requirements Energy Star Requirements Promotion of EPEAT Certifications Promotion of EPEAT Certifications Printers with Multifunction and Automatic Dual Sided Printing Features Printers with Multifunction and Automatic Dual Sided Printing Features Refresh with EPP energy saving models. Refresh with EPP energy saving models

March 14, 2007 Information Technology Products Primary Focus is on PC Goods Primary Focus is on PC Goods –Desktop and Notebook computers –Monitors –Printers 5 Competitively Bid PC Goods Contracts 5 Competitively Bid PC Goods Contracts PC Goods evolving in to EPEAT certified PC Goods evolving in to EPEAT certified Enterprise Server and Storage Contracts Enterprise Server and Storage Contracts –Evolve as standards become implemented. –Presently, manufacturer focus is on reducing power consumption and heat generation. –Adding contract products as they meet contract specifications.

March 14, 2007

EPEAT Contract Products

March 14, 2007 EPEAT Contract Products

March 14, 2007

How to Order Using State Contracts? State Agencies use Delegation Purchase Order, Standard Form 65 State Agencies use Delegation Purchase Order, Standard Form 65 Local Agencies use Std 65 or your local agency purchasing document. Local Agencies use Std 65 or your local agency purchasing document. All ordering agencies must provide copy of order to DGS Procurement Division with a valid DGS billing code. All ordering agencies must provide copy of order to DGS Procurement Division with a valid DGS billing code. State Administrative Fee – 1.98% not to exceed $7,500. State Administrative Fee – 1.98% not to exceed $7,500. DGS invoices agency upon receipt of copy. DGS invoices agency upon receipt of copy. Refer to online contract for instructions and addresses. Refer to online contract for instructions and addresses.

March 14, 2007 EPP Best Practices Manual Most Important Reference Most Important Reference State EPP Program and Reference Information State EPP Program and Reference Information State of California Contracts for EPP Products Listing State of California Contracts for EPP Products Listing

March 14, 2007 Energy Star (select products) Green Seal (select “find a certified product”) Electronic Product Environmental Assessment Tool (EPEAT) (select “search product registry”) Scientific Certification System And there are others…. Existing Certification Standards

March 14, 2007 DGS EPP CONTACTS Procurement Division California Department of General Services 707 Third Street, 8th Floor, West Sacramento, CA (916) Support Line Procurement Division Website:

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