The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Al Johnson, Associate Vice-Chancellor for Facilities Chief Financial and Facilities Officers Meeting Minnesota State University Moorhead June 11-12, 2008 “Unifier” A Program Management Information System (PMIS)

Slide 2 Objective Acquire an off-the-shelf software to help manage the design and construction process for the system

Slide 3 Why? $400 million in capital design and construction work underway $200 + million bonding bill every two years We represent 20% of the state’s bonding bill; 1/3 of the state’s facilities No statewide system exists for efficient management of a program this size Vice Chancellor King said “do it” in 1998.

Slide 4 History Status RFI for PMIS published: May ’06 RFP published: Aug - Sep ’06 Interviews and short-listing: Oct – Dec ’06 Contract signed: Mar ’07 Begin Configuration: Apr ’07 Financial Integration w/ ISRS: Jan – Apr ‘08 Beta Testing: May ’08 –Complete: Jun ’08

Slide 5 Vendor / Software Skire was the selected vendor; product name is “Unifier” System is a web-based; no software is required to be loaded onto computer Can be accessed from any computer with internet access Requires Internet Explorer; does not work with other web browsers Does not work on Macintosh system

Slide 6 Going Forward Most capital projects funded for design in ’08 will use Unifier; all 2010 capital projects will be using Unifier ’08 roof replacement projects will use Unifier ’08 HEAPR projects will not use Unifier College/university local projects and Revenue Fund projects can use Unifier starting in CY ‘09

Slide 7 Training Three one day sessions 1 st Session – Introduction and project setup Initial project setup by Facilities Includes Capital Budget Request, project budget worksheet, delegation letters, schedules, etc. 2 nd Session – Design Phase Directly following selection of A/E Includes A/E and OR contracts, design, invoices, etc. 3 rd Session – Construction Phase Begins after bid opening, includes contractor Includes contract, submittals, change orders, pay applications, etc.

Slide 8 Program Management Information System Roles, responsibilities, and duties do NOT change as a result of using Unifier. Required users: project managers, business staff, Architect/Engineer, contractors, and owner’s representative No new work created – Team will work within Unifier Focus on managing, not tracking/reporting All financial transactions entered in Unifier – integrates with ISRS Contracts will be signed electronically

Slide 9 Benefits User gets: –Better coordination –Real time visibility of project –Central location for all project information –Eliminates duplication of work –Items accomplished quicker –Project files downloaded to CD upon completion, reduces storage needs

Slide 10 PMIS – Unifier

Slide 11 PMIS – What does it look like?

Slide 12 A Team Approach - Thanks! PMIS Selection team: –Roger Broz, Pat Buhl, Kent Dirks, Jeff Harms, Dave Lund, Larry Margolis, RaNae Thompson, Heather Anderson, Sieglinde Bier, Greg Ewig, Sally Grans, Jim Morgan, Jeanne Qualley, Shelley Robshaw, Barry Schaub Campus test projects: Hennepin Technical College Inver Hills Community College Metropolitan State University Configuration & Implementation team: –Pete Zirbel, Nikki Woodworth, Dave Lund, Roger Gillson, Wayne Korman, Teri Welter, Betsy McDonough, Jamey Webster, Jennifer Simmonds

Slide 13 Questions? MnSCU A “Unified” Project Management Approach

Slide 14 Program Management Information System – aka PMIS