PRESENTORS: DAN W. HAMLIN, EXECUTIVE VICE PRESIDENT, ECLAT CONSULTING, LLC. NASIR MUJAWAR, SENIOR VICE PRESIDENT, MILLETECH INC.

WELCOME AND INTRODUCTION TO THE RESEARCH STIMULUS WELCOME TO THE SESSION AGENDA OVERVIEW OF THE STIMULUS PLAN SPECIFIC IMPACT ON THE RESEARCH ENTERPRISE THE RULES AS THEY EXIST IS THERE VARIANCE BY AGENCY? EXAMPLES WHAT DO YOU NEED TO DO NOW? WHAT IS THE TIMEFRAME IN WHICH WE NEED TO WORK? Q & A

OVERVIEW OF THE STIMULUS PLAN AND THE RESEARCH ENTERPRISE 1512 OMB’s FIRST DOCUMENT SUBSEQUENT AGENCY RELEASES ASSOCIATION RELEASES OMB’s MOST RECENT RELEASE OF DATA ELEMENTS

SPECIFIC IMPACT ON RESEARCH UNIVERSITIES THE GOOD AND THE BAD ADDITIONAL FUNDING OF NEW RESEARCH NEW STEPS FORWARD TOWARD DISCOVERY AND THE IMPROVEMENT OF HEALTH AND LIFE NEW JOBS AND THE EXTENSION OF JOBS THE VOLUME MAY KILL US MAJOR MANAGEMENT CHALLENGES REPORTING, REPORTING AND MORE REPORTING HOW DO WE GET THE NEW DATA AND CONSOLIDATE REPORTING? AUDITS GALORE

THE RULES 1512 OMB AGENCY QUARTERLY VS MONTHLY REPORTING REPORTING ON TOP SALARIES REPORTING ON ALL SALARIES OVER $50,000

OMB DATA ELEMENTS On April 1, 2009 Fed. Regs. Published Data Elements (Vol. 74 No. 61) Data Elements can be Grouped by : Demographic Project Activity Sub-Recipient Sub-Contracts Demographic Name of Agency Grant Award # DUNs # EIN # CFDA Recipients legal name and address University Account# Reporting Period – Start and End Date; Qrtly Reporting; Identify Final report Mark Reports as QTRLY or FINAL

OMB DATA ELEMENTS PROJECT ACTIVITY Name/Description of Project or Activity Amount of ARRA funds received – Cash recvd as of report Description of Project (CODE) Nat. Ctr. For Charitable Assistance Code Narrative Description of Award/Activity – Purpose, Results, Outputs, Outcomes. Sub-recipients, Significant Deliverables, Units of Measure Evaluation of Activity Completion – Status based on Performance Reports using 50% Rule Employment Impact – Give Narrative descrip. On Employment activity cumulative by Qtr. Include Sub-Recipients. Minimums: Describe types of jobs created in US Jobs Created = newly created jobs or unfilled jobs filled with ARRA funds Jobs Retained = previously filled positions that are retained through ARRA funding Number of jogs should be reflected as FTE A job can not be both New and Retained SUB-RECIPIENT Basically the Same as Recipient Location – Central Contractor Registration Number (5 digit)

OMB DATA ELEMENTS cont. Sub- Recipient - continued Sub-Recipient Type code use A to X in Fed. Reg. Amount Dispersed – Cash Recvd. as of Reporting date Total Amount of Award – Anticipated total Cash to be Received at project end Sub-Award Date – Date Signed Award Period – Award Start and Stop dates Period Location - Physical location description

OMB DATA ELEMENTS CONT. Sub Contracts Number of Subcontracts/Awards less than $25,000 to individuals Amount of Dollars of Sub Contracts/ Awards less than $25,000 given to an individual.

WHAT DO WE NEED TO DO NOW? KEEP UP TO DATE FORMULATE A SMALL GROUP TO MANAGE THE PROCESS INCLUDE RESEARCH PRE AND POST AWARD STAFF, FACULTY, DEPT ADMIN., CFO, AND V.P. RESEARCH THEY NEED TO NOT ONLY DETERMINE DIRECTION, MAKE BASIC DECISIONS ON APPROACHING THE ISSUES BEFORE THE UNIVERSITY, BUT ULTIMATELY TAKE THESE DECISIONS FORWARD TO THE REST OF THE UNIVERSITY IDENTIFY THE MISSING DATA AND DETERMINE HOW IT WILL BE COLLECTED AND REPORTED BACK TO THE GOVERNMENT NUMBER OF NEW POSITIONS NUMBER OF RETAINED POSITIONS TOP SALARIES

WHAT DO WE NEED TO DO NOW? SALARIES OVER $50,000 PAID ALL OR IN PART WITH STIMULUS FUNDS CODING STRUCTURE FOR REPORTING SEPARATELY AND TOGETHER REPORTING THE NON-FINANCIAL GOALS AND THEIR ATTAINMENT, QUARTERLY ( THE 50% RULE) DO YOU HAVE CONTRUCTION FUNDING VIA STIMULUS? CONSOLIDATING REPORTING BY AWARD/PROJECT, STIMULUS FUNDING ETC. AND PREPARING THE QUARTERLY REPORTS INVOLVING IT AND OUTSIDE SOURCES

HOW DO WE HANDLE THE COST? LOOK FOR NEW RULE MAKING AT THE OMB LEVEL ALLOW DIRECT RECOVERY AT THE AWARD LEVEL FOR SUPPORT STAFF TO SUPPORT RESEARCHERS AND DEPARTMENTS ALLOW RECOVERY AS AN INDIRECT ADMINISTRATIVE COST SPECIAL ONE TIME RATE INCREASE TO COVER THE COST ADJUST THE DEPT. ADMIN.CAP THROUGH FY2012 OTHER

HOW DO WE HANDLE THE COST? YOU NEED TO GET YOUR UNIVERSITY BEHIND THE FUNDING. GET YOUR PRESIDENT, OTHER EXECUTIVES AND BOARD MEMBERS ACTIVE. DO IT NOW!

THE TIMEFRAME NOW THE RULEMAKING AND DESIGN NEEDS TO BE COMPLETE IN MAY REPORTING IS 10 DAYS AFTER THE END OF THE QUARTER (JULY 10, 2009) THIS MAY BE EXTENDED SLIGHTLY IN THE FIRST QUARTER YOU NEED TO DEVELOP, DESIGN THE SYSTEM, GET BUY IN AT MULTIPLE LEVELS, COMPLETE AND TEST THE SYSTEM, TRAIN STAFF AND FACULTY, ROLLOUT AND IMPLEMENT BY JULY

Q and A YOUR QUESTIONS OUR BEST ANSWERS AS OF TODAY.