IIOG Program / Portfolio Management Slide 1 Interagency Interoperability Oversight Group Jim Douglas IIOG Chair Kolleen Shelley IIOG Program Manager April 13, 2011 Interior Operations Center 3400 West Corridor Main Interior Building Washington, DC 8:00 – 12:30

IIOG Program / Portfolio Management Slide 2 Agenda 1.Strategic Objectives/Priorities 2.High Priority Project Activities 3.Role and Function of the IIOG 4.Next Meeting

IIOG Program / Portfolio Management Slide 3 A Brief Recap : Executive Telecommunications Inter-agency Management Council –Proposed partnership of USDA, DOI, DHS, and States, lead by USDA/DOI CIOs –Several preliminary meetings –Final draft charter –Membership of: USDA: 12 agencies DOI: 9 agencies DHS: 3 agencies States: 50 August 2007: Boise Sojourn –CIOs and staff at NIFC and visit to large fire incident base –Greater understand of user needs/requirements (especially fire) –Realization of lack of governance structure to link users and providers

IIOG Program / Portfolio Management Slide : follow up meetings and discussions –September: Interagency Communications Summit January 2009: IIOG charter signed –Decision to self charter –Program manager –Agenda of high priority projects and activities August 2009: Field Trip to Central Oregon – law enforcement and fire business August 2010: Field Trip to MN/WI – law enforcement and state partnership issues

IIOG Program / Portfolio Management Slide 5 Goals, Role & Function of the IIOG Goals –Integrated, seamless network services and access for all accredited users –Integrated, seamless reliable land mobile radio services and coverage that allow communication to meet program business requirements –Cooperative, combined well maintained radio facilities jointly operated and maintained by benefitting agencies –Use of proven technologies that allow communication among the land managing agencies and with federal and non-federal partners –Integrated maintenance and management of network and land mobile radio networks and equipment –Best practices for planning, investment, budgeting, and management of network and land mobile radio capabilities

IIOG Program / Portfolio Management Slide 6 Membership: DOI/USDA CIOs, agency CIOs, USDA/DOI “mission” executives (fire/LE) = 11 Roles: –sponsors projects that promote its vision, using the resources of its members. Projects are designed to demonstrate feasibility; implementation of enterprise or program solutions based on the results of projects is the responsibility of agencies and programs –provides a forum for the resolution of policy and program differences that impede its vision and goals, and to coordinate the development and implementation of policies and programs that enable the vision and goals.

IIOG Program / Portfolio Management Slide 7 What’s Worked with the IIOG Forum for identifying user requirements Forum for communication between Departments Positive message to users that leadership cares Completed projects: thin client demonstration for fire; aviation radio toning, credentials MOU Initiated projects: access/authentication, Central Oregon demonstration Program Manager

IIOG Program / Portfolio Management Slide 8 What Hasn’t Worked Uneven participation by principals Lack of follow through on commitments – funding, staffing Overly ambitious agenda Failure to use the structure – independent and uncoordinated agency activities

IIOG Program / Portfolio Management Slide 9 Changing Environment DOI IT Transformation – changes roles and functions of CIOs DOI Radio Transformation – enterprise approach with opportunities for USDA and other partnerships HSPD-12 requirements and opportunities Universal broadband availability and other technologies

IIOG Program / Portfolio Management Slide 10 Strategic Priorities 1.Interconnectivity of systems “one computer” on desks Recognition of credentials 2.Sharing of radio/wireless infrastructure & services 3.Leveraging new technologies

IIOG Program / Portfolio Management Slide 11 High Priority Project Activities Interconnectivity –Access Authentication & Accepting Federal Credentials –Credentials MOU Implementation –Logical Access for Non-Federal Personnel Radio/Wireless Communication –Combined service/infrastructure/program management –Digital Migration strategy –ROIP –Use of Broadband

IIOG Program / Portfolio Management Slide 12 Dispatch Improvement –Communications –Consolidation of facilities –Business applications –Staffing

IIOG Program / Portfolio Management Slide 13 Interconnectivity Requires integrated, multi-agency effort Leverage Access/Authentication work ACTION: create integrated work group to coordinate and standardize efforts

IIOG Program / Portfolio Management Slide 14 Radio/Wireless Communication DOI Radio Transformation project as vehicle Partner with USDA/FS on strategy and implementation Seek additional partners (DHS, others) ACTIONS: –Project governance and implementation shared between DOI & USDA –Central Oregon alternative selection and implementation

IIOG Program / Portfolio Management Slide 15 Dispatch Improvement Charter signed by heads of USFS, BLM, NPS, FWS, BIA Two pilot optimization projects underway: SW and California – leading to “toolbox” for broader use Draft strategic plan Application investments: fire reporting (in progress); computer-aided dispatch (concept) Interim program coordinator ACTION: (1) monitor pilots; (2) develop integrated governance structure to guide future

IIOG Program / Portfolio Management Slide 16 Discussion Are these the major issues? What’s missing? What’s needed to accomplish? NOTE: IIOG organization/function discussion to follow…..

IIOG Program / Portfolio Management Slide 17 How Do We Proceed? Issues: –Purpose, functions, roles –Membership and structure –Matching demand and supply (desires and resources) –Equitable contributions

IIOG Program / Portfolio Management Slide 18 Options Status Quo Status Quo Streamlined Formal Charter and Structure Disband

IIOG Program / Portfolio Management Slide 19 Status Quo Pros –Current charter, commitments, members Cons –Uncertain commitments, resource problems, unwieldy

IIOG Program / Portfolio Management Slide 20 Status Quo - Streamlined Summary –Membership limited to Dept. CIOs, mission exec’s = 5 (DOI mission = 1; FS mission =2); chaired by one of the 5 –PM and approach remain same Pros –Smaller, more focused group Cons Uncertain commitments, resource problems

IIOG Program / Portfolio Management Slide 21 Formal Charter & Structure Summary –Secretarial Charter –Executive Steering Committee of 5 (see “Streamlined) –Senior Working Group of managers representing the ESC members –Program Manager –Formal agency resource commitments

IIOG Program / Portfolio Management Slide 22 Pros –Greater status/recognition –Smaller, more focused leadership group –Reliance on senior managers to ensure project success –Resource commitments Cons Signature requirements Resource commitments

IIOG Program / Portfolio Management Slide 23 Disband Summary –Use informal and ad hoc coordination mechanisms within Departments and between Departments Pros –Agency-specific and informal governance is sufficient Cons –Lack of ability to coordinate effectively; slows progress –Signal to field/users of lack of commitment

IIOG Program / Portfolio Management Slide 24 Discussion/Resolution

IIOG Program / Portfolio Management Slide 25 Next Steps Follow-up from this meeting Next meetings 2011 Field Visit?