Caroline Cappuccio Katherine Ananis Spring 2010

Part 1: About Xythos  What is Xythos?  Who can use Xythos at UMB?  Why use Xythos?  How do you access Xythos?  Xythos Support Available  Web View Interface  Upload Files and Folders  Xythos Logon via Web 2

Part 2: Using Xythos  Xythos Logon via web  Web View Interface  Upload Files and Folders  Access Content  Share Files: ◦ Authenticated Users (UMB Faculty and Staff) ◦ Non-authenticated User (Non-UMB people, UMB students) 3

A service that allows you to manage, store, and share your documents; and collaborate with others securely. Features:  Store your files– access from any browser  Share your files– secure file transfer (  Collaborate with others – multiple editors  Client software: (MS Windows & Mac) ◦ Xythos Drive – network mapped drive ◦ Xythos Filer – scan and classify docs 4

Other Xythos Features  Document Publishing ◦ Wiki ◦ RSS  Workflow – document routing (phase 2)  Document classification – manage documents records using standards (phase 2) 5

 UMB Faculty and Staff ◦ who have a UMB account (authenticated users)  Xythos account (automatically created with UMB )  UMB username & password login  1 GB space quota 6

 Alternative to attachments ◦ Secure file transfer ◦ File size only limited by Xythos account quota ◦ Transfer executable files ◦ Reduces network traffic & file storage on exchange server  1 GB space quota  Backup – disaster recovery only  Known issues: ◦ Windows Vista to Vista users– see workaround in Xythos Support 7

Two ways to access: ◦ Web browser access  Internet access  Any browser ◦ Xythos Drive access  MS Windows XP/Vista/Mac OS  Internet access  Xythos Drive client software installed 8

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 Technical Support ◦ IT Service Desk or  Documentation ◦ Xythos Support Account   Xythos web site - umb.edu/it/tech/xythos  Xythos blog - blogs.umb.edu/xythossupport 11

 Introduction to Xythos 1.5 hrs  Xythos Drive 1 hr  Collaboration Using Xythos 1.5 hrs  Training site – 12

Web View Layout Parts  Main Menu  Main Tabs (Secondary Menu)  Navigation Toolbar  Toolbar Buttons  Document Manager Grid  Footer 13

◦ 1. Upload icon ◦ 2. Launch Web Folder ◦ 3. Xythos Drive (Windows XP/Vista/Mac OS) 14

 Read only ◦ Double-click document to open  Edit without Xythos Drive ◦ Right-click document: select Download to desktop ◦ Open document with application ◦ Edit ◦ Save ◦ Upload: use Upload icon or Launch Web Folder upload options  Edit with Xythos Drive ◦ Open Xythos Drive ◦ Double-click document ◦ Edit ◦ Save 15

 xythos.umb.edu ◦ Username = ◦ Password = password 16

17 Login Screen