Microsoft Office Illustrated Getting Started with Microsoft Office 2010

Objectives Understand the Office 2010 suiteUnderstand the Office 2010 suite Start and exit an Office programStart and exit an Office program View the Office 2007 user interfaceView the Office 2007 user interface Create and save a fileCreate and save a file Microsoft Office 2010-Illustrated

Objectives Open a file and save it with a new nameOpen a file and save it with a new name View and print your workView and print your work Get Help and close a fileGet Help and close a file Microsoft Office 2010-Illustrated

Unit Introduction Microsoft Office 2010Microsoft Office 2010 Group of software programsGroup of software programs Supports productivity in the workplaceSupports productivity in the workplace Some tasks you can perform in OfficeSome tasks you can perform in Office Create documents, such as reportsCreate documents, such as reports Produce a sales presentationProduce a sales presentation Programs have similar look and feelPrograms have similar look and feel Skills transfer between programsSkills transfer between programs Microsoft Office 2010-Illustrated

Understanding the Office 2010 Suite Programs in this suite:Programs in this suite: Microsoft Office Word 2010Microsoft Office Word 2010 Microsoft Office Excel 2010Microsoft Office Excel 2010 Microsoft Office PowerPoint 2010Microsoft Office PowerPoint 2010 Microsoft Office Access 2010Microsoft Office Access 2010 Benefits at the level of the suite:Benefits at the level of the suite: Common user interfaceCommon user interface CollaborationCollaboration Microsoft Office 2010-Illustrated

Understanding the Office 2010 Suite WordWord LettersLetters MemosMemos NewslettersNewsletters Multi-page reportsMulti-page reports Microsoft Office 2010-Illustrated Newsletter created in Word

Understanding the Office 2010 Suite ExcelExcel Track personal expensesTrack personal expenses ProjectionsProjections BudgetsBudgets ChartsCharts GraphicsGraphics Microsoft Office 2010-Illustrated Checkbook register created in Excel

Understanding the Office 2010 Suite PowerPointPowerPoint PresentationsPresentations GraphicsGraphics TransitionsTransitions AnimationsAnimations SoundtracksSoundtracks Design themesDesign themes Microsoft Office 2010-Illustrated

Understanding the Office 2010 Suite AccessAccess InventoriesInventories Employee recordsEmployee records Customer dataCustomer data Sales dataSales data QueriesQueries Access is a Database Management System Microsoft Office 2010-Illustrated

Starting and Exiting an Office Program Launch (open) a programLaunch (open) a program Microsoft Office 2010-Illustrated

Starting and Exiting an Office Program Excel program window and taskbar Multiple programs can be open simultaneously Move between programs ([Alt][Tab] shortcut)

Microsoft Office 2010-Illustrated Starting and Exiting an Office Program Access program window Exit a program

Viewing the Office 2010 User Interface User interfaceUser interface Tool used to interact with a programTool used to interact with a program Office 2010 user interface featuresOffice 2010 user interface features Choose commandsChoose commands Work with filesWork with files Navigate in the program windowNavigate in the program window Benefit of using a common interfaceBenefit of using a common interface Skills using one program apply to manySkills using one program apply to many Microsoft Office 2010-Illustrated

Viewing the Office 2010 User Interface PowerPoint program window Microsoft Office 2010-Illustrated

Creating and Saving a File File: stored collection of dataFile: stored collection of data Benefits of working with filesBenefits of working with files Easily reuse, modify, and transfer dataEasily reuse, modify, and transfer data Common file operations:Common file operations: Create, save, name, copy, move, deleteCreate, save, name, copy, move, delete How to automatically create a fileHow to automatically create a file Launch Word, Excel, or PowerPointLaunch Word, Excel, or PowerPoint You effortlessly create files in AccessYou effortlessly create files in Access Microsoft Office 2010-Illustrated

Creating and Saving a File Identifying Office files by programIdentifying Office files by program Common names, such as documentCommon names, such as document Individual name, such as location.docxIndividual name, such as location.docx Microsoft Office 2010-Illustrated KNOW THESE FILE EXTENSIONS!!!!!

Creating and Saving a File Document created in Word Microsoft Office 2010-Illustrated

Creating and Saving a File Save As dialog box Microsoft Office 2010-Illustrated

Opening a File and Saving it with a New Name You may need to reuse existing filesYou may need to reuse existing files Example: using old budget as template for newExample: using old budget as template for new Open dialog box: opens filesOpen dialog box: opens files Save As dialog boxSave As dialog box Save existing file with new nameSave existing file with new name File may be stored in various locationsFile may be stored in various locations Original file remains intactOriginal file remains intact Microsoft Office 2010-Illustrated

Opening a File and Saving it with a New Name Open dialog boxOpen dialog box Microsoft Office 2010-Illustrated

Opening a File and Saving it with a New Name Save As dialog box Microsoft Office 2010-Illustrated

Viewing and Printing Your Work Printer must be installed to printPrinter must be installed to print Simple printing operationSimple printing operation Click the Print buttonClick the Print button Web LayoutWeb Layout Previews how document will look if saved as Web pagePreviews how document will look if saved as Web page A more complex printing operationA more complex printing operation Print LayoutPrint Layout Allows you to select pages and preview before printingAllows you to select pages and preview before printing Microsoft Office 2010-Illustrated

Viewing and Printing Your Work Web Layout View Microsoft Office 2010-Illustrated

Viewing and Printing Your Work Print tab in Backstage view Microsoft Office 2010-Illustrated

Getting Help and Closing a File To get comprehensive help:To get comprehensive help: Press [F1] in an Office programPress [F1] in an Office program To get condensed help:To get condensed help: Point to icon in program windowPoint to icon in program window View ScreenTip that pops upView ScreenTip that pops up Closing a fileClosing a file Leaves program runningLeaves program running Exiting a programExiting a program Closes all open files and terminates programCloses all open files and terminates program Microsoft Office 2010-Illustrated

Getting Help and Closing a File Microsoft Office 2010-Illustrated Word Help window

Summary Microsoft Office 2010Microsoft Office 2010 Program suiteProgram suite Similar interface between programsSimilar interface between programs Word: creates text documentsWord: creates text documents Excel: creates worksheetsExcel: creates worksheets PowerPoint: creates presentationsPowerPoint: creates presentations Access: creates databasesAccess: creates databases Microsoft Office 2010-Illustrated