Framework for Information Technology: Shared Governance, Shared Services Peter M. Siegel CIO and Vice Provost Information and Educational Technology January 26, 2010 CODVC U PDATE

IET Today’s discussion: 1.Collaboration and governance Community involvement IT Roadmap Review of administrative computing systems 2.Campus IT standards and shared services 3.Conclusions: Looking forward

IET Collaboration & Governance: Community Involvement

IET Administrative IT Coordinating Council Connie Melendy Karen Hull & Mike Allred Jill Blackwelder- Parker & Leslie Hays Lora Jo Bossio Bella Corbin Diane Davies-Connelly Mike Allred Dave Shelby “Roadmap Conveners”

IET Today’s discussion: 1.Collaboration and governance Community involvement IT Roadmap Review of administrative computing systems 2.Campus IT standards and shared services 3.Conclusions: Looking forward

IET IT Administrative Roadmap: Principles Leveraging IT investments to realize maximum return Ensuring IT investment decisions are transparent, based on clear principles, and communicated widely Investing in ways that “add to the campus community”; establishing and leveraging common architectural components and favoring shared systems, balancing both local and central innovation Approved by CODVC Summer 2008

IET Today’s discussion: 1.Collaboration and governance Community involvement IT Roadmap Review of administrative computing systems 2.Campus IT standards and shared services 3.Conclusions: Looking forward

IET Review of Administrative Computing Systems Process for awareness, collaboration, and sharing of administrative services Opportunity for reviewing campus investments All 3 communities involved CODVC review role Campus Policy PPM (adopted 09/07) administrativecomputing.ucdavis.edu

IET Review of administrative computing system Campus IT investments portfolio VP-IET Office prepares quarterly summary of technical and functional feedback

IET Today’s discussion: 1.Collaboration and governance Community involvement IT Roadmap Review of administrative computing systems 2.Campus IT standards and shared services 3.Conclusions: Looking forward

IET Common standards for campus applications UC Davis Software Standards Work Group Established standards for campus applications: Core administrative systems Shared and reused systems College or departmental systems Benefits: Better interoperability More cost-effective More efficient service model David Walker, VPIET, Chair Christopher Derr, LAWR Paul Drobny, Student Affairs Anthony Drown, Languages &Literature Safa Hussain, ARM Minh Nguyen, Letters and Sciences Jeremy Phillips, Center for Mind & Brain Yuhang Shi, ARM Raymond Tai, Veterinary Medicine Thomas Wiley, UCD Extension And IET representatives Campus Membership (from Deans’ Technology Council and TIF)

IET Common standards using community source software Community-built and led Examples: Finance -- Kuali Finance [ARM] Research administration -- Kuali Coeus [ARM / OR] Learning management and collaboration -- SmartSite (Sakai) [IET / Faculty] Core IT architectural components -- Kuali Rice [Campus]

IET Shared Functional & Technical Leadership Some examples of shared services The means to an effective, business-driven end result Benefits: Campus expertise Campus standards No costly duplication of services Clear roles & accountability Efficient, well- managed services

IET Common standards: Campus IT Services Shared Governance Shared Services ITPS Services: Systems administration Virtualization Web development Media services Cross-platform desktop and server acquisition and support Computer service and repair IT security Networking Hardware and software services And more…

IET Partners of note: Key technical leads College of Agricultural & Environmental Sciences – Adam Getchell College of Biological Sciences – Eric Prosser College of Engineering – Tom Fortis College of Letters and Sciences – Minh Nguyen Graduate School of Management – Chip Mrizek School of Education – Pam Davis School of Law – Jamie Butler School of Veterinary Medicine – Ray Tai UC Davis Extension – Thomas Wiley And: Administration and Resource Management – Michelle Platten Student Affairs – Paul Drobny University Relations – Karen Latora

IET Partners of note (cont.) IT Roadmap Conveners Mike Allred, ARM Jill Blackwelder-Parker, ARM Lora Jo Bossio, Student Affairs Bella Corbin, University Relations Diane Davies-Connelly, ARM Leslie Hayes, Office of Research Karen Hull, ARM Connie Melendy, Academic Personnel Dave Shelby, IET

IET Partners of note (cont.) CCFIT Steering Committee ( ) Joe Kiskis, Chair & Professor, Physics Janet Brown-Simmons, AdMAN Adam Costanzo, GSA Niels Jensen, Professor, Applied Science, & Academic Senate Susan Keen, Senior Lecturer SOE, Evolution & Ecology Lori Lubin, Assoc Professor, Physics Mark Rashid, Professor, Civil & Environmental Engineering Felix Wu, Assoc Professor, Computer Science

IET CONCLUSIONS – A Principled Approach Leveraging IT investments to realize maximum return Ensuring IT investment decisions are transparent, based on clear principles, and communicated widely Investing in ways that “add to the campus community”; establishing and leveraging common architectural components and favoring shared systems, balancing both local and central innovation

IET Discussion Role of CODVC Collaboration on IT projects and standards local  college  central Spreading the word Campus-wide priorities for IT investments in administrative services This presentation, along with other materials of interest, will be posted to this address: