Internal Medicine PILDP Team February 18, 2011 Getting a Leg Up on Diabetes Control

Team Members & Roles Members Dr. Jim Koller, MD Amanda Lewis, LPN BJ Boshard, RN, MS Divya Gupta, MD, Resident Jyotsna Reddy, MD, Resident Roles Leader/Front Line Team Member/Front Line Facilitator/Recorder Team Member/Front Line

Team Supporters Advisors –Kristin Harlan –Lynn Keplinger, MD Sponsors –Dr. David Fleming –Dr. Bob Lancey Special Partners –UMHC Koby Clements – Data Guru Karen Broz – Resident IT Training Coordinator –VA Tim Anderson – Patient Safety Crystal Aholt – Patient Safety Alan Villiers – IT Guru 02/17/2011

Blue = Thinking/Facilitating Red = Emotional White = Information/Data Black = Logic Green = Creativity Yellow = Hopeful/Optimistic Six Hat Thinking by Edward De Bono DeBono E, Six Thinking Hats, Little, Brown, & Co, Boston, /17/2011

Promotes Parallel/Directional Thinking Manages multiple “thoughts” Allows one “think” at a time Changes the direction of the train Easy to use Removes judgment about right or wrong Allows us to focus on “what we can do!” Purpose of 6 Hat Thinking 02/17/2011

Problem We Would Like to Achieve Better: Management of Chronic Diseases Monitoring of Resident Performance Compliance with ACGME Requirements for Chronic Disease Management and Preventive Care Change Hypotheses Providing data will: Increase effective care (based on standards of care/evidence- based medicine) Increase the patient partnership in their own care Create a culture of quality measurement in physician practice Comply with ACGME 02/17/2011

Relationship to Strategic Goals of Institution or Department Service and Quality Use of EMR to achieve patient- centered outcomes through monitoring Achieve standards of care for DM Improve interactions with patients through informed, active patients Focus on one of the top 7 health risk factors for Missouri Intersection With Patient Centered Care Use of EMR by providers to know whether they are meeting established standards of care for patients/panels of patients with chronic diseases (DM) Use of EMR to be able to share with patients their management of diabetes for 8 performance measures Partner with patients to improve performance on diabetes measures 02/17/2011

Business Case Patient Costs: Quality Care Patient Retention Patient Acquisition Increased Hospitalizations Increased Morbidity Increased Mortality Other Costs: Loss of accreditation Loss of Manpower at (VA & UMHC) Reputation Impact on School of Medicine Fellowships would disappear 02/17/2011

The of Diabetes USA* $174,000,000,000 Missouri ** $2,720,000,000 Missouri, District 9* $305,800,000 Missouri Individual** $11,734 Proj. Generated Revenue- Continuity Clinic FY 2011 $470,000 UMHC 1990 Review*** $17:$1 *(ADA) Cost Calculator 2007: of-diabetes- results.jsp?state=Missouri&district=2909&DistName=Congressional +District+9 of-diabetes- results.jsp?state=Missouri&district=2909&DistName=Congressional +District+9 **MODHSS, Diabetes Burden Report & State Plan, May /index.php /index.php ***For every $1 spent within the Diabetes Center for the care of a patient, that same patient “spent” $17 elsewhere within the UMHC system. (UMHC Diabetes Center) Diabetes hospitalizations for Missouri residents under 65 in 2006 considered preventable = 74%** 11% of all direct medical spending by Missourians is on diabetes care** MO Prevalence = doubled last 10 years from 4.4% to 8.0%** 02/17/2011

The Project

Initial Aim – 8/27/10 Specific Aim: Improve achievement of standards for chronic disease management and control, (pilot - specifically diabetes & mammography screening), by improving resident education and performance on ___ diabetes performance measures (which ones/or all) and ordering of mammograms for women 50 and older; and the ability of faculty to routinely (every 6 mos) evaluate and discuss resident performance on these measures by June 2011 in all IM resident continuity clinics. 02/17/2011

Evolving AIM 1.Improve group resident performance in all IM resident outpatient clinics (Fairview/Woodrail/VA) for all 8 Diabetes (DM) care performance measures - from ____*to ____ by June 2011 DM1 from 91% to 95% (HgA1c) DM2 from 77% to 90% (HgA1c < 9) DM3 from 70% to 90% (BP < 140/90) DM4 from 82% to 90% (LDL) DM5 from 73% to 90% (LDL <130) DM6 from 71% to 90% (Microalbumin) DM7 from 61% to 90% (eye) DM8 from 36% to 70% (foot) *UMHC IM Resident Performance Baseline on September 28, Improve the generation of resident improvement action plans for diabetes care by residents and attendings in all of the ambulatory clinics from 0% to 100% starting in December 2010 and every 6 months thereafter. 02/17/2011

Process Flow Chart 02/17/2011

Fishbone 02/17/2011

Brainstorming Interventions PILDP Team-Ideas 1. Report given to residents on the 8 measures + perfect care monthly with process to discuss with attendings and create action plan 2. Residents get trained how to do problem lists and ensure correct PCP 3. Nurses to do and document diabetic foot exams 4. Nurses to document date of last eye exam 5. Use 2G note to document foot and eye exams 6. Residents to maintain lists of diabetic patients and keep their own performance measures Complimentary Projects Underway by Clinic QI Committees 7. Nurses highlight exams needed & empty problem lists on pt summary sheet 8. PSR highlight incomplete measures (foot exams & microalbumin) 9. Nurses mark orders for microalbumin 10. Doctors repeat abnormal BPs/place on encounter form/Nurses chart new results* *Woodrail/Fairview QI Teams 02/17/2011

Effort HighLow Yield High 1, 2, 3, 4, 5, (high for those who dictate) 4, 5(low for those who type), 7, 8, 9, 10* *Clinic QI Comm. – already in process Low 6 02/17/2011 Numbers correlate with brainstorming interventions- those in green implemented by team

Goal 1. Improve group resident performance in all IM Resident Otpt Clinics for 8 DM performance measures and improve pt DM disease control Key Driver Diagram Primary Drivers 1.Data Secondary Drivers 1.Computer Resources (EMR, , Access, Excel) Ability to use systems Ability of systems to perform Methods of documentation Specific Interventions: 1.Provided comparative data on monthly basis for all 8 measures for each resident compared to all residents and goal 2.Culture 3.Education 4.Patient Compliance 2.Created tool and automatic process for resident to meet with attending, create action plan and sign off & implemented sign-off in New Innovations each Dec and Jun 3.A. Conferences, residents sent to IT, provide with info on all 8 measures B. Draft demo proper documentation of abn foot exam 2.Provider practice/supervisor practice, Clinic flow/appt times 3.Resident knowledge of DM performance measurements and appropriate documentation 4.Pt knowledge, beliefs, supports, insurance, health literacy 4. Talk and partner with pt, give information 02/17/2011

Stakeholders Patients ACGME Residents IT Attendings Department of IM Education Office VA UMHC Nurses PSRs SOM Divisions/Fellowship 02/17/2011

How Do We Get Data?

HELP Has Arrived! 02/17/2011

THEN! 02/17/2011

Baseline Data – 9/28/10 DM1: 91% (HgA1c) DM2: 77% (HgA1c < 9) DM3: 70% (BP < 140/90) DM4: 82% (LDL) DM5: 73% (LDL <130) DM6: 71% (Microalbumin) DM7: 61% (eye) DM8 : 36% (foot) 02/17/2011 (Cerner Analytics with Manual Copy/Distribution)

NOW – Koby-ized! 02/17/2011

IM Resident DM Performance Data September 28, February 14, 2011

02/17/2011

Obstacles/Barriers Lack of IT support Missing key stakeholders VA access and follow-up Residents non-responsiveness to e- mails for training – implemented “consequences” Team size EMR complexity and education Nurses cannot populate “problem lists” Nurses unable to use 2 G note PCP and problem lists incomplete Sending out data before we solidified process Traditionalists CPOE priority 02/17/2011

Next Steps Continue to send monthly DM performance data to residents/attendings Continue to refine improvement plans and document in NI Continue IT Education Begin monitoring Pneumovax and adding to action plan Complete storyboard – post/maintain Get the VA data Evaluate for improvement in care Apply these methods to other chronic diseases and preventive health screenings 02/17/2011

Lessons Learned Need key stakeholders on our team IT/EMR support critical & not easily available Solidify process before sending reports Identify & build onto other QI projects Simplify process Importance of interdisciplinary teams It is hard to describe your project in 15 minutes 02/17/ Hat Thinking

Questions?