GRAPPLING WITH CHANGING REALITIES John Stratton, Lea Currie, Monica Claassen-Wilson, and Frances Devlin University of Kansas Charleston Conference November 6, 2009

INTRODUCTION

Introduction  A ‘continuum of change’: A conversation with library leaders about building collections  Our present state

MANAGING RESOURCE EXPENDITURES

Database Stewardship  Subject librarians assigned responsibility  Report annually to Head of Collections  Usage Statistics  Feedback from users  Possible alternative products  Recommendation

Spending Deadlines  Monograph orders  Percentages of subject funds to be spent  20%, 40%, 60%, etc.  Regular intervals throughout fiscal year  Benefits  Spending and ordering more evenly distributed  Alleviated workload for acquisitions staff

Approval Plan Review  YBP Book Services  Major review conducted in 2008  Trial group, primarily social sciences librarians  Meetings held with YBP representative  Detailed reports: LC classification Aspect Content level Category Format Reference type Publisher Average costs

Results Spending reduced by 25%  Turned off textbooks or conference proceedings older than two years  Receive more slips  Reduce the number of slips  Raised awareness of cost of books from certain publishers

Usage Statistics  Data comparing approval plan with subject librarian selections  Implications when analyzing the data  No browse statistics  Total circulations – faculty vs. undergraduates  Non circulating collections  Additional data would be useful

COLLECTION MANAGEMENT PRACTICES

Serials Review  Triennial serials review  Reducing duplication of print and electronic  Ongoing serials review

WorldCat Analysis (WCA)  Coordinating training and support  Creating a Wiki  WCA Users Group  Training opportunities  WCA Frustrations  Cannot compare serials collections  No discrimination between multiple editions

ENGAGING IN COLLECTION BUILDING

E-Books  Success with previous e-book contracts  So many choices  E-Book study group activities  Interviews  Literature review  Trials of products  Final recommendations

Purchase on Demand  Modeling University of Vermont Libraries  Working with YBP  Records for expensive publishers will be loaded into online catalog  Cost below $200  Purchase on Demand button in catalog record  Unmediated purchase  Rush ordered

Circulation Data

Digital Collections  Focus on internal collections  Process for soliciting projects  Projects in the works

NEW PUBLISHING MODELS

KU ScholarWorks  Digital repository based on Dspace  Provides access to scholarly material created at KU  General guidelines for publishing in KU ScholarWorks  Must be education or research oriented  Must be in digital form  Complete and ready for distribution  Author must have legal right to distribute

Open Access  KU Faculty Senate approve an Open Access Policy April 2009  First publicly funded university to adopt such policy  Open access policies provide  Opportunity for faculty to offer broad access  Greater visibility to the authors’ work  A showcase of the breadth and depth of KU’s contribution to the academic record  Implementation and early adopters

LOOKING TO THE FUTURE

Looking to the Future  Diverse communities / Disciplinary differences  The role of libraries

Questions or Comments?

Contact Information John Lea Monica Frances University of Kansas, Lawrence, KS