Administrative Tool Idaho State Department of Education October 20, 2011

Idaho Instructional Management System Vision “Every parent and educator will have access to the data they need to guide instruction on a daily basis and measure the academic progress of all students.” - Tom Luna Idaho Superintendent of Public Instruction Admin Tool 2

Idaho Instructional Management System Administrative Tool Overview Stewardship of Student Information State Longitudinal Data System (SLDS) Admin Tool – Functionality Access Authorization Assignment Assistance Admin Tool 3

Idaho Instructional Management System Stewardship of Student Information Student education records – Demographics – Assessments – Performance – Other information pertaining to the student FERPA: Family Educational Rights & Privacy Act – 20 U.S.C. § 1232g; 34 CFR Part 99 Admin Tool 4

Idaho Instructional Management System State Longitudinal Data System (SLDS) $5.9 MM grant for development of SLDS Collect, analyze, and distribute district data ISEE = Idaho System of Educational Excellence ISEE = Idaho’s State Longitudinal Data System Admin Tool 5

Idaho Instructional Management System State Longitudinal Data System (SLDS) Reporting and Analysis System function – Distribution of Student Assessment to teachers – Transferability of Student Information “Digital Backpack” Admin Tool 6

Idaho Instructional Management System Administration Tool- Intent The Administration Tool is the primary application used to manage access to all SDE supported programs that use a web application interface. Admin Tool 7

Idaho Instructional Management System Administration Tool-Definitions Applications - ISEE supported web applications used to track or provide information for Idaho Educational Programs. EDUID - Education Unique ID. A 9 digit number that allows for the unique identification of an individual involved in the provision of educational services. Information - Provides details about the roles assigned to a Username, applications, and District/Schools. Person Assignment - Matched association between a person (as defined by his/her EDUID) and a user name (as defined by their account). – For example:Mapping your bank ATM pin # to your bank account Mapping your EDUID to your account (username) User – Anyone who is authorized to log into the Admin Tool application. – This requires the assignment of a EDUID to the person, and then matching the Username ( account information) to the EDUID. User Role – Designation of participant (user), which allows for access, action, and performance within a specified SDE application. – Each application has a security hierarchy that organizes information access to those with an educational need to know, as outlined in FERPA, HIPPA and other regulatory or legal statute. Username - Used to log on to an SDE application. – Usually the school district address, i.e.. Admin Tool Definitions used to establish common understanding within Admin Tool application. These definitions may not be apply outside the scope of the Admin Tool application. 1 8

Idaho Instructional Management System Administration Tool- Functions Verify assigned roles to Users Align User Names to Person Names Assign and Unassign User Roles Admin Tool 9

Idaho Instructional Management System Administration Tool-Users Superintendent – (provisioned only by SDE) Superintendent’s Delegate – (provisioned only by SDE) Technology Director – (can be provisioned by Superintendent or Superintendent’s Delegate) Anyone assigned the Admin Tool User role – (provisioned only by SDE) Admin Tool 10

Idaho Instructional Management System Administration Tool- URL Admin Tool 1 Enter your username (school district address) and password. Click on “Sign In”. 11 Select either SDE or Meridian Joint School District. Click on “Continue to Sign in”. 2

Idaho Instructional Management System Administration Tool- ADFS Active Directory Federated Services ADFS is a Microsoft software component that provides users with Single-Sign-On access to applications and systems across organizational boundaries like SDE and your school district. Admin Tool 1 MJSD offer single sign on for its users. 12

Idaho Instructional Management System Administration Tool- Logging On Access Admin Tool 1 Admin Tool Application listed under “MY APPLICATIONS”. Click on heading to be directed to Admin Tool Application. 2 Announcements frequently change, altering the view of this slide. 13

Idaho Instructional Management System Administration Tool- Logging On Access Admin Tool 1 Although on the Administration Page, you must click on “Log On” to be directed to Admin Tool application. 14

Idaho Instructional Management System Administration Tool- Logging On Access Admin Tool 1 2 User Name in upper right hand corner indicates User is logged onto Admin Tool. Admin Tool functions are now listed on left hand side. 15

Idaho Instructional Management System Administration Tool- Logging On No Access- Authorization Needed Admin Tool 1 User logged on however does not have authorization to the Admin Tool (Not listed under “My Applications”. 16

Idaho Instructional Management System Administration Tool-Logging On No Access – Authorization Needed SDE needs signed authorization from the Superintendent Contact SDE Support to have appropriate roles assigned izations%20Feb%201% pdf Admin Tool 1 2 Authorization Form needed by SDE. Authorization form on ISEE. 17

Idaho Instructional Management System Administration Tool- Information Verifying Roles Admin Tool 1 Click on “Information” to verify roles assigned to Users. 18

Idaho Instructional Management System Administration Tool- Information Verifying Roles Admin Tool 1 2 Type in the User Name. If the name is in the directory, a drop down menu will appear. Once the User Name is in the data entry field, click on” Submit”. 19

Idaho Instructional Management System Administration Tool- Information Verifying Roles Admin Tool 1 Admin Tool cites the User Name. Assigned Roles for this User Name are listed in alphabetical order. 20

Idaho Instructional Management System Administration Tool- Information Verifying Roles Admin Tool 1 The blue “i” icon above the Role name is the help button icon. Hover on the information “I” icon to read about the Assigned Role. 21

Idaho Instructional Management System Administration Tool- Information Deleting a Role Admin Tool 1 2 To proceed with deletion, click on the “Confirm” button. To cancel the deletion process, click on the “Cancel” button. 22 To delete an Assigned Role, click on the “Delete” link.

Idaho Instructional Management System Administration Tool- Information Deleting a Role Admin Tool The Business Manager role has been deleted and is no longer listed for this User. 1 23

Idaho Instructional Management System Administration Tool- Information Deleting all Roles Admin Tool 2 The Admin Tool will list all Assigned Roles for this User. To delete all Assigned Roles, click on the “Delete All Roles” link. 1 Data enter the User Name. Click on the “Submit” button. 24

Idaho Instructional Management System Administration Tool- Information Deleting all Roles Admin Tool 1 After selecting “Delete All Roles”, the screen will turn gray. 2 To proceed with deletion, click on the “Confirm” button. To cancel the deletion process, click on the “Cancel” button. 3 After selecting the “Confirm” button, the Admin Tool will bring up a new page citing “No Roles Assigned”. 25

Idaho Instructional Management System Administration Tool- Assignment Admin Tool 2 Type in the User Name. If the User Name already exists in the SDE directory, the Admin Tool will bring up Persons with similar name characteristics. If not in directory, data enter User Name. 4 If you are confident User Name and the Person Name should be mapped, click on “Assign” button. 3 Type in the Person’s full legal Name. Having the Date of Birth is extremely helpful, especially if entering a common name. 26 1

Idaho Instructional Management System Administration Tool- Assignment Admin Tool 1 Admin Tool has successfully mapped User Name to Person, linking the EDUID, User Name, and Person Name to a single User. 27

Idaho Instructional Management System Administration Tool- Assignment Admin Tool 1 Type in the User Name. 2 If User Name is in the directory, the Admin Tool will identify the User Name, indicating it has not been assigned (mapped) to a Person. 28

Idaho Instructional Management System Administration Tool- Assignment Admin Tool 1 Admin Tool identifies Person – Roy Clark w/ an EDUID. Click “assign” to map User Name to Person Name /EDUID. 29

Idaho Instructional Management System Administration Tool- Assignment Admin Tool 1 User Name and Person Name have been assigned. 2 Assignment is complete. Admin Tool lists User Name, Name, and EDUID, indicating all three have been mapped together. 30

Idaho Instructional Management System Administration Tool- UnAssignment Admin Tool 1 Click on “unassign” if User Name and EDUID are mapped incorrectly. 2 User Name and Person Name have been assigned User Name and Person Name have been unassigned.

Idaho Instructional Management System Administration Tool- User Roles Admin Tool 1 3 To return to the Admin Tool main page, click on “SDE Users” or “SDE Programs” links. Admin tool functions: (1)Verify User Roles (2)Assign/Map User Name to User Account Last Admin Tool function: (3)Assign Roles to Users Click on “User Roles”. 2 32

Idaho Instructional Management System Administration Tool- User Role Admin Tool 1 Type in the School Name, School Number, District Name, or District Number. 2 Directory will display Schools or Districts that match typed characteristics. 3 Click on “Select” to view the User Roles for this specific institution. 33

Idaho Instructional Management System Administration Tool- User Role Add Role Admin Tool Admin Tool User typed in Arco Elementary and clicked on “Select”. 1 2 Arco Elementary School is listed above. No Roles have been assigned. 3 The plus sign beside the Role Name indicates the Role can be assigned by the Admin Tool User. Roles without the plus sign are assigned by the SDE. 4 To assign a User to this Role, click on the “+” sign beside the Role Name. 34

Idaho Instructional Management System Administration Tool- User Role Add Role Admin Tool 1 Enter the User Name of the Person being assigned a Role. Click “Submit”. 2 The User Name will be listed to the right of the assigned Role. 35

Idaho Instructional Management System Administration Tool- User Role Add a Schoolnet Role Schoolnet.Leadership – (Superintendent, Technology Director, Business Manager, etc.) Schoolnet.Curriculum and Instruction Staff – (Curriculum Director, Assessment Director, Test Coordinators, etc.) Schoolnet. Assessment Coordinator – (Assessment Director, CFSGA Editor, Test Coordinators, etc.) Schoolnet.Staff – (Counselor, Psychologist, Special Education Services, etc.) Schoolnet.Teacher – (Assigned within data uploads – program instances/classes) Admin Tool 36

Idaho Instructional Management System Administration Tool- User Role Add a Schoolnet Role Admin Tool 1 Type in the School Name or School number. 2 Directory will display Schools or Districts that match typed characteristics. 3 Click on “Select” to view the User Roles for this specific institution. 37

Idaho Instructional Management System Administration Tool- User Role Add a Schoolnet Role Admin Tool Admin Tool User typed in Arco Elementary and clicked on “Select”. 1 2 Arco Elementary School is listed above. No Roles have been assigned. 3 To assign a Schoolnet role, click on the “+” sign beside the Role Name. 38

Idaho Instructional Management System Administration Tool- User Role Add a Schoolnet Role Admin Tool 1 Enter the User Name of the Person being assigned a Schoolnet Role. Click “Submit”. 2 The User Name will be listed to the right of the assigned Role. 39

Idaho Instructional Management System Administration Tool- User Role Add a Schoolnet Role Schoolnet.Leadership District Level: Superintendent Access to All School Data Burley Schools (Sr., Jr., Alt, Tech Center, Elementary) Declo Schools (Sr. Jr., Elementary) Raft River Schools (Jr./Sr. High & Elementary) Oakley High School (Jr./Sr. High & Elementary) Albion Elementary School Almo Elementary School Admin Tool 40 Cassia County School District Schoolnet. Leadership School Level: Principal Access to Only school data Burley Senior High All Math Classes/Instructors All Calculus Classes/Instructors All student data Individual student and/or Individual instructor

Idaho Instructional Management System Administrative Tool Review Stewardship of Student Information State Longitudinal Data System (SLDS) Admin Tool – Functionality Access Authorization Assignment Assistance Admin Tool 41

Idaho Instructional Management System Administrative Tool- Assistance SDE IT Help Desk SDE IT Help Desk: Admin Tool 42