Storage, Handling, and Preservation Best Practices.

Slides:



Advertisements
Similar presentations
1 COMPUTER GENERATED & STORED RECORDS CONTROLS Presented by COSCAP-SA.
Advertisements

Term Project Grade 9 Section B Due december 18 Find and research one Emerging technology not studied in class. It can be a prototype or already available.
The Office Procedures and Technology
Policy on digital records preservation in the NSW public sector Cassie Findlay Senior Project Officer, Government Recordkeeping.
NATIONAL MEDIA LABORATORY Storage Media Life Expectancies John Van Bogart National Media Laboratory Digital Archive Directions (DADs) Workshop June 22,
OUTLINE Introduction Experiment Concept Experiment Examples Explanation of Results Recommendations Questions.
If you use your computer more than a few hours per day, we suggest you not to turn off your computer at the end of the day. Instead turn off only the.
From Analog to Digital: Changes in Preservation Gregor Trinkaus-Randall Digital Commonwealth Conference Worcester, MA March 25, 2010.
The Academy of Motion Picture Arts & Sciences Building an Interim Digital Preservation System Nancy Silver Digital Archival Program Manager Science and.
Managing data Resources: An information system provides users with timely, accurate, and relevant information. The information is stored in computer files.
Housing and Storing AV Materials: A Basic Introduction Jane Hedberg Senior Preservation Program Officer Elizabeth Walters Preservation Program Officer.
Beyond Paper: Records Preservation in the Digital World Nien-Ling Wacker, CEO LaserFiche Document Imaging
1 CS 502: Computing Methods for Digital Libraries Lecture 27 Preservation.
Parts of a Computer.
1 From Filing Cabinet to Desktop and Network: Records Management in N.C. State Government Ed Southern Government Records Branch N.C. Office of Archives.
Dobrin / Keller / Weisser : Technical Communication in the Twenty-First Century. © 2008 Pearson Education. Upper Saddle River, NJ, All Rights Reserved.
Field Lab Sample Processing Sequence. 1)Tare a bag on the balance 2)Weigh the field moist sample, in the bag, record weight. Weigh to at least one decimal.
Free Powerpoint Templates Page 1 Free Powerpoint Templates DBMS Unit -1 Overview of physical Storage Media.
Nat 4/5 - Software Design and Development – Low Level Operations - 1 National 4/5 – Computing Science Information Systems Design and Development Media.
STORAGE DEVICES AND MEDIA BY: T.MINH. Backing Up Data Refers to the copying of files and data to different medium in case of problem with the main storage.
May Melissa Albo #1 Sagrario Casillas #4 Angela Durán #8 Daniela Martínez #16.
CB Warm-up Get the sheet from the front table and answer these questions. rbasics/14http://
1.00 Describe the purpose, components, and use of a computer system.
Presented by: Manjeet Singh. Secondary Storage Devices Magnetic media Tape Disks Optical Media Compact Discs CD-R, WORM (Write Once, Read Many) CD-RW.
Teaching and Learning with Technology Click to edit Master title style  Allyn and Bacon 2002 Teaching and Learning with Technology Click to edit Master.
Introduction to Computers
1 Chapter Overview CD-ROM and DVD Drives Advanced Hard Disk Drives SCSI Drives.
Unit 30 P1 – Hardware & Software Required For Use In Digital Graphics
Equipment Basics Digital Camcorder Parts & Terms Basic Care of Digital Equipment Courtesy of Jackie Rygg.
1 Designing Storage Architectures Meeting September 17-18, 2007 Washington, DC Robert M. Raymond Tape Drive Engineering Storage Group Sun Microsystems.
Computer Care.
Recordkeeping for Good Governance Toolkit Digital Recordkeeping Guidance Funafuti, Tuvalu – June 2013.
What is a storage device? Computer data storage, often called storage or memory, refers to computer components, devices, and recording media that retain.
Computer System Game 6511 Keyboarding
Research For Both Hardware And Software Required In Digital Graphics. By Joanne Hocking.
What Agencies Should Know About PDF/A September 20, 2005 Susan J. Sullivan, CRM
Miscellaneous Excel Combining Excel and Access. – Importing, exporting and linking Parsing and manipulating data. 1.
CHAPTER FOUR COMPUTER SOFTWARE.
3. Multimedia Systems Technology
The Computer System Review Game Directions: 1.Read each of the following questions and corresponding answer choices. 2.Click on the answer that you think.
Digital Camera Basics Misty Freeman Georgia CTAE Resource Network 2010.
Access Across Time: How the NAA Preserves Digital Records Andrew Wilson Assistant Director, Preservation.
2.00 Understand Computer Fundamentals. Unit Objective: 2.02.
2.00 Understand Computer Fundamentals. Unit Objective: 2.02.
Important points and activities.  The objective is to secure life, property, information in the event of a disaster and to facilitate business continuity.
2.00 Understand Computer Fundamentals
The Computer System Review Game. Allison turned her computer on, but nothing happened. What is Allison’s computer most likely missing? A. Application.
What Agencies Should Know About PDF/A-1 April 6, 2006 Mark Giguere
Digital Preservation: Redefining Established Concepts Nancy Kunde UW Madison Records Officer Campus IT Committee February 15, 2008.
Computer Care Proper Computer Care Keep food and drinks away from the computer and keyboard. Avoid dusty locations. Use a surge protector. Keep away.
Storage of digital objects Adolf Knoll National Library of the Czech Republic
Multimedia ETD Questions Bill Savage UMI Dissertations Publishing ETD 2002 Provo, Utah Saturday, June 1, 2002.
Digital Preservation across the technologies, strategies, open standards & interoperability aspects including the legal issues Pratik Shrivastava Scientist.
Chapter 4 File Basics. 2Practical PC 5 th Edition Chapter 4 Getting Started In this Chapter, you will learn: − What is a file − How to save a file − How.
Storage devices 1. Storage Storage device : stores data and programs permanently its retained after the power is turned off. The most common type of storage.
A computer contains two major sets of tools, software and hardware. Software is generally divided into Systems software and Applications software. Systems.
10. File Management. Computers and information Computers are all about processing the information. The information has to be organized in a systematic.
Web Design Terminology Unit 2 STEM. 1. Accessibility – a web page or site that address the users limitations or disabilities 2. Active server page (ASP)
Information Systems Design and Development Technical Implications (Storage) Computing Science.
A Beginner’s Guide to Preserving Digital Resources in Historic Environment Records Catherine Hardman and Kieron Niven Archaeology Data Service.
4 Mar 2004http:// VERS: Victorian Electronic Record Strategy Digital Preservation Seminar ODU Spring 2004.
1 Lesson 1 Computers and Computer Systems Computer Literacy BASICS: A Comprehensive Guide to IC 3, 3 rd Edition Morrison / Wells.
RECORDS MANAGEMENT Judith Read and Mary Lea Ginn Chapter 12 Electronic Media and Image Records 1 © 2016 Cengage Learning ®. May not be scanned, copied.
Third Grade Home Directory/H-Drive The location on the server where individual users can save their work. This directory is named the same as the username.
Part B Computer Storage
CHAPTER 4 Memory System Organization and Architecture
Use It or Lose It! Preserving Your Digital Documents
Chapter Overview CD-ROM and DVD Drives Advanced Hard Disk Drives
The Office Procedures and Technology
Networks & I/O Devices.
Presentation transcript:

Storage, Handling, and Preservation Best Practices

Preservation time frame: – Short term – Medium term – Long term

Deterioration Of Magnetic Medium Komposisi media magnetik: – Magnetic recording material – Substrate – Binder

Magnetic Particle Instabilities Partikel magnetik menyimpan informasi berdasarkan perubahan medan magnet. Store the magnetic media in cooler temp

Substrate Deformation Made of polyester film Problem: Stress, aging, and improper rewinding Store tapes in constant temp preventing it from expands and contracts

Binder Degradation Binder menahan partikel magnetik pada tape dan memfasilitasi tape transport. Subject to Hydrolysis Loss of lubricants

Optical Media?

Recommended Storage Store magnetic tape in clean, controlled environment 65 degrees Fahrenheit plus minus 3 degrees Humidity 40% plus minus 5% Two type of Storages: – Access – Archival

Key FeatureAccess StorageArchival Storage FunctionAllow immediate access and playback Preserves the media for as long as possible Acclimation required prior to playback NoYes Media life expectancyAt least 10 yearsMaximum allowed Temp set point60-70 FAs low as 40 F Humidity25-50%As low as 20% Temp VariationsMax-min = 7 F Humidity VariationsMax-min = 20%Max-min = 10%

Lower temp slows rate of decomposition Lower humidity reduces binder hydrolysis (tape), and corrosion (tape/optical) Stable temp and humidity reduce stress Removing dust and debris, prevent loss of signal

Proper Care and Handling Four term for media renewal: – Reformatting (ex. From EDCDIC to ASCII) – Copying (ex tape to 3480 tape) – Converting (ex. 3gp to mpg) – Migrating (wordstar to microsoft word)

Guide to the Care and Handling of Magnetic Tape Tape should be handled only in no smoking, no food, clean areas Do not put tape on the floor Do not drop or subject tape to sudden shock Keep tape away from magnetic fields Tape storage areas should be cool and dry Store vertically Use high quality cassettes, boxes and containers Return tape to the containers when not used Do not use general purpose adhesive tape Minimize tape handling Do not taouch the tape surface unless necessary Clean the tape path thoroughly Avoid contact with water

Preservation File Formats Many organization are turning to formats popular on the WWW HTML XML PDF

HTML Wide avialability and potentioan for ongoing support. XML Extensible Markup Language. Universal format for structured document and data Ex spreadsheet, address books, technical drawing, etc

PDF Adobe Portable Document Format (PDF) Universal format that preserves all of the fonts, formatting, colors, and graphics.

Four keys to maximizing the longevity of digital information: 1.Choose the most stable technology 2.Choose the most stable format 3.Store record in the best environment possible 4.Implement proper care and handling procedures

Other Preservation Best Practices European Union 1996, organized jointly by the member States of the European Union and the European Commision in Brussels. 4 stages organizations transition from paper to electronic document: 1.The traditional office, based on paper 2.A mixed office, paper and electronic 3.The conversion of paper using scanner 4.Entirely electronic office

State of New York Result was a publication in January 1999 “Practical Tools for Electronic Records Management and Preservation” Team defined 3 functional requirements for electronic records: 1.Record Capture 2.Record Maintenance and Accessibility 3.System Reliability

Digital Media Migration Typically, devices and media are replaced by better ones within a few years They then become obsolete, since for lack of financial incentives their production and maintenance are discontinued Soon, effort is required to connect the unsupported devices to up-to-date computers Ex. migrate punch cards containing sociological research data into a hardware and software independent format

Refreshing Digital Media create a perfect replica without changing either the format or a single bit of the content. Refreshing is a preventive action taken in order to avoid losses of information due to physical effects, like de-magnetization of tapes.

Migration to Other Digital Media copies data between media that are of different physical, but of the same logical structure, is called replication. An example would be migration between a hard disk and a USB stick

Migration to Nondigital Media the most common and widely used strategies for long-term preservation Unfortunately, paper and microfilm are not suitable for complex and compound documents such as databases, videos, or hypertexts. There is no direct way to transfer these data to nondigital media adequately same is true for spreadsheets and other computationally enhanced documents.

Migration by Transformation content migration Transforms documents into standard formats supported by current application programs. compress the data in order to save storage (using, for instance, a zip program).