DAWN PASCHAL ALAN CRUMP GREG VOGL JANUARY 9, 2009 The Digital Repository Initiative at CSU: Building a Scholarly Archive

What is a digital repository? A database for storing, indexing, distributing, and preserving--in digital form--materials created by an institution and its members  Universities  Colleges and research institutes  Corporations

CSU Strategic Plan ( ) Establish a digital archive that preserves and makes accessible scholarly institutional assets (e.g. theses and dissertations, faculty pre-prints, portfolios, public policy documents, data sets, etc.) Responsibility: Senior VP/Provost, Dean of Libraries, Dean of the Graduate School, Council of Research Deans Timeline: Three-year phased implementation beginning in FY06

Where are we now? 3, 444 items as of January 8 Items with some of the highest number of downloads:  Undergraduate research poster and paper (International Studies) by Erin King (903)  Journal of Student Affairs by SAHE (236)  Thesis (History) by Linda McGehee (92)  Faculty journal article (ECE) by John Hauer, Cedric Demeure, Louis Scharf (70)

Benefits of the CSU Digital Repository Increased citation of faculty research (one study suggests open access may increase citation impact %, depending on discipline, specialty, year) Increased impact of faculty and student research through open access and dissemination Collect, store, manage, distribute, preserve the intellectual products of the university in one central place Allows you, in some cases, to retain copyright Provides context to CSU’s research Heightens visibility of faculty, the department, the institution

Benefits of the CSU Digital Repository Complements the traditional model of scholarly publishing  Provides an alterative vehicle for publication  Expands readership, availability of scholarly research Provides access to “gray” literature Preserves your digital research for long-term access and use Provides permanent, stable URLs to your digital research

What types of content can be deposited? Faculty  Pre-prints, peer-reviewed journal articles, conference papers  Multimedia, videos, images, learning objects  Data sets (scientific, demographic, GPS, etc.) and other ancillary research data  Web-based presentations, exhibits, etc.  Gray literature (white papers, bulletins, newsletters, technical reports patents, etc.)

What types of content can be deposited? Students  Theses and dissertations  Projects and portfolios  Awarded research  Performances and recitals Administrative materials that document the history of CSU (e.g., speeches, documents authored by the president, BOG materials)

What about copyright? Managing copyright is key to any digital repository initiative Many publishers will allow self-archiving  Save your pre-prints for deposit  Save your final, peer-reviewed version for deposit  Save your publisher’s agreement  Consult SHERPA/RoMEO: Negotiate to keep as many of your copyrights as possible  Use the SPARC Author’s Addendum:

What about peer review? The peer review process is not affected if you include your work in the repository You may:  Deposit post-peer reviewed articles in compliance with copyright and publisher policies  Deposit your pre-print and then submit it for peer review to an open access journal  In both cases, the functions of peer review will be preserved

Preservation services The Libraries will:  Maintain a persistent URL and the files/metadata associated with it  Provide secure storage and backup of materials  Monitor format changes and migrate to succeeding format when necessary and possible

Interested in depositing? Contact:  Dawn Paschal, Coordinator, Digital Repositories Services:  Your College Liaison Librarian:

The CSU Digital Repository