Parts of the Record Book

Oklahoma Report Form (mostly quantitative) –Section I-A – Project Work –What have you done in this project? –2 pages –Section I-B – Lessons Learned –What have you learned in this project? –1 page –Section II – Leadership Experiences –2 pages –Section III – Citizenship Experiences –2 pages –Section IV – 4-H Awards –½ page –Section V – Non-4-H Experiences –½ page 4-H Story (More qualitative than quantitative) up to 6 pages Photo section Up to 3 pages, except for the Photography Project

Oklahoma 4-H Report Form Designed to report facts and figures –Based on linked text boxes –When the end of the field is reached, no more information will be displayed

Section I-A Project Work 4-H Project Work – 15 points –Concise summary of work done as a 4-H member in the project –Should show growth in number and complexity of activities Other Project Work – 5 points –Summary or examples of how 4-H knowledge, skills and project work were applied in other organizations and/or settings –Other Project Work DOES NOT mean you add work you have done in other 4-H projects – it refers to work you’ve done related to your project in other organizations and/or settings

Statements

Charts and Narratives

Other Project Work

Section 1-B – Learning Experiences Reflect age-appropriate knowledge and skills Show growth in technical expertise and skill Generally listed in chronological order Relate to project objectives – some objectives can only be met by “learning by doing”

Learning – specific and progressive

4-H Leadership – 15 points – Relates directly to the project reported. – Projects led, organized or assisted. – 4-H is visible as “lead” organization. Other Leadership – 5 points Leadership in other 4-H projects. Use of 4-H Leadership skills to benefit other organizations/groups. Section II – Leadership Experiences

What is Leadership? Helping an individual on a one-to-one basis. Helping several individuals with a project in a group situation (presenting a workshop, demo or speech). Helping individuals learn through project promotion (displays, distributing literature). Planning, organizing, implementing and evaluating a program or activity. Serving as leader for a project club or regular club. Serving as a committee chairman or officer. Representing your group at a leadership conference (State 4-H Roundup, D.C. Trip, etc.)

Leadership is probably not… Exhibiting at the fair (Project Work) Setting up chairs for an event (perhaps Citizenship) Giving a speech or demonstration (unless others are being taught how to give a speech)

Considerations: Try to have a balance between “project leadership” and “other leadership.” 4-H LeadershipNon-4-H Leadership Organized a 4-H beef projectReporter for Oklahoma Junior club; conducted 4 meetings a year.Angus Association. Led tote bag sewing workshop for 1st Assisted Family and Consumer year 4-H members.Science instructor in 8 th grade sewing class.

Leadership – Grouped by years or type of activity.

Section III - Citizenship Experiences 4-H Citizenship – 15 points –Community service projects/activities related to the project reported that are organized by/through 4-H –Individual service activities representing 4-H Other Citizenship – 5 points –Community Service related to other 4-H projects –Community projects organized by other groups

What is Citizenship? Participation in service learning activities Activities that foster greater understanding of community issues Donations, community fund raisers, food or clothing drives etc. Involvement in special causes – Heart Association or Diabetes education, volunteer for local Red Cross, Salvation Army, Ronald McDonald House, etc. Remember, true citizenship is not just picking up trash – it takes the 4-H’er to a higher level of maturity, creativity and understanding

Citizenship is probably not… Teaching a workshop (leadership) Giving a talk or demonstration (unless the purpose is to get support for a service project) 4-H Citizenship is not what you do as a member of your church youth group (but could be reported as other citizenship)

Leadership vs. Citizenship Dozens of record books each year confuse these terms When you are leading or organizing a project, it goes in leadership, even if you are leading a community service project Examples: –Leadership Organized a calendar drive for two nursing homes –Citizenship Donated 15 calendars to calendar drive for two nursing homes

Citizenship Separate “4-H” from “other”

Section IV – Awards 5 points of overall score Project-related 4-H accomplishments Significant awards/trips OK to summarize or group similar types of recognition Not to exceed ½ page May be chronological or in order of importance

Section V – Non-4-H Experiences 5 points of overall score Include all significant participation in groups/activities outside of 4-H –If project-related activities have been reported in other sections, do not repeat Show important awards/participation in other organizations Summarize or group similar types of recognition Not to exceed ½ page

Awards/Other Activities

The 4-H Story – 15 points Project Growth – 5 points –Document change over time in skill, ability, numbers, etc. Personal Growth – 5 points –Examples of how 4-H and this project have impacted the member and others Application of 4-H knowledge and skills – 5 points –Examples of leadership and service and application of skills in other settings

The 4-H Story Complements the facts in the Oklahoma Report Form Shares the member’s feelings Tells who, what, when, where, why and how the facts in the ORF came to be Must be double spaced Must be no more than 6 pages

Photo Section – 5 points Suggested Pictures –1 page of project work –1 page of leadership activities –1 page of citizenship activities Photography books only – up to 10 additional pages to illustrate technique/skill 3-4 pictures per page –Up to 6 pictures if digitally cropped and captions printed as one unit Descriptive Captions Attractive Presentation –If digitally creating your photo pages, DO NOT DISTORT PHOTOS!

A good photo section: Shows member engaged in a variety of activities –Action pictures are always best! Illustrates growth by showing member at different ages Uses good captions –Avoid starting each caption with “Here I am….”; “I am….”; or “This is me doing…” –Don’t state the obvious. Explain what is going on and how it affected your project. –Don’t repeat yourself in the same caption. Remember, your space is limited. –Do not write as if you are talking about yourself to someone else. For example: “David is shown planting a test plot of corn,” sounds strange if you are David.