Andy Louthain Quintin Wright

Objectives  Identify and apply the appropriate 2-4 transfer and progress-toward-degree (PTD) legislation.  Apply legislation to real world examples.  Explain the legislation and certification process to institutional constituents.

Overview  Overview of 2-4 transfer and PTD legislation.  Engage in a case study that reviews legislation pertaining to the certification of a two-year college transfer.  Open discussion on best practices for certification.

Two-Year College Transfers

2-4 Transfers – Financial Aid, Practice and Competition Qualifier Minimum one full-time term attended. Average of 12 hours transferable per full-time term. (e.g., three terms = 36 transferable) GPA on transfer credit. Nonqualifier Graduate from two-year college. Minimum of three full-time terms attended. Minimum 48-semester or 72-quarter hours transferable. Six/eight hours transferable English, three/four math, three/four science GPA on transfer credit.

2-4 Transfers – Financial Aid and Practice Qualifier Earns aid and practice via qualifier status. Nonqualifier Graduate from two-year college. Minimum three full-time terms attended. Minimum 48-semester or 72-quarter hours transferable. Six/eight hours transferable English, three/four math, three/four science GPA on transfer credit.

Limit of two hours of physical education activity coursework.* Excess hours removed from transfer total and GPA calculation. *See physical education (PE)/education degree at certifying institution exception. 2-4 Transfers Requirements Qualifier Nonqualifier

Progress-Toward-Degree

 Six-hour requirement each term.  18-/27-hour requirement each academic year.  First year only: 24-/36- hour requirement.  40% entering third year of collegiate enrollment.  60% entering fourth year.  80% entering fifth year.  90% entering second year of collegiate enrollment.  95% entering third year.  100% entering fourth year and later.  Credit hour requirements. Term vs. academic year.  Percentage-of- degree requirements  GPA requirements PTD Requirements

Case Study: Ron In a perfect world…  Ron is a football SA at Coastal Tides College, a two-year college in South Carolina.  He is in his third full-time term (fall 2014).  The coach at your institution began to recruit Ron and he wants him to enroll beginning fall 2015.

Preliminary Transfer Evaluation Form  What does it tell you about Ron? Qualifier. Transfer GPA of No PE activity hours. Earned 45 hours with 12 hours in progress. Transcript says that he earned the core courses and they are transferring as English, math and science.  Done. Move on to the next student.

Case Study: Ron In reality:  Ron is a football SA at Coastal Tides College, a two-year college in South Carolina.  He is in his fourth full-time term (spring 2015).  The coach at your institution just began to recruit Ron and he wants him to enroll beginning fall 2015.

Next Steps  What is Ron’s initial-eligibility status? Qualifier. Nonqualifier. Didn’t register.  How do you handle Ron’s case if he didn’t register with NCAA Eligibility Center?  Transfer evaluation form. Do you have one?  Get official transcripts.

Preliminary Transfer Evaluation Form  What does it tell you about Ron? Nonqualifier. Transfer GPA of How did you obtain this number? Transcript, registrar? No PE activity hours. Is this correct? Earned 45 hours with 12 hours in progress. Transcript says that he earned the core courses. Are they transferring as English, math and science?

Sharing of Information  Who needs to see what you have gathered in the initial stages? Registrar or certifying officer. ○ Are those core courses going to transfer in appropriately? ○ Are the hours he completed so far transferable degree credits? ○ How many of those hours will help Ron meet PTD?

Final Evaluation  Ron will: Earn his Associate of Arts degree (A.A.) at the end of the 2015 spring term. Have the requisite 48 credit hours and transfer GPA.  Ron needs: Three credit hours, each, of math and science courses. ○ Math=Statistics and Science=Geology

Options for Ron  He is three weeks in the 2015 spring term and Coastal Tides doesn’t allow adding after week two.  Summer school? Coastal Tides does not have summer classes.  Is this it for Ron?

Part Time at a Four-Year School  You inform Ron of the news that he needs to earn three credit hours of math and science each.  Can he take them at your institution over the summer? Yes, as long as he doesn’t trigger transfer and the credit earned at four-year institution legislation is satisfied. NCAA Division I Bylaws , and

Two Prong Analysis  Ron now meets all of the transfer requirements.  What else should you be tracking on? Did he earn six hours during his last full-time term? He is going into his third academic year (5th full-time semester). Has he earned at least 40% of the requirements for his degree?

Degree Credit  Earlier you asked the registrar or the certifying officer how many of his hours would help him meet PTD in a specific degree program.  It was determined that only 40 credit hours will go toward a degree in Criminal Justice.  Ron really wants to do Criminal Justice and no other degree program will satisfy percentage requirements.

More Summer Classes?  Ron needs eights hours to meet percentage requirements. How are you going to advise Ron? Can he take more summer classes? After looking at his transcript you see that he took nine hours of courses in summer Isn’t there a summer hour limit for transfers? Summer termsHours Summer hours Summer hours (6 core courses and 8 major hours) Total23 hours

Summer Hour Limit  No more than 18/27 hours total.  No more than nine/13.5 hours in the summer prior to transfer.  Only applies to transfer legislation, not PTD.  Bylaw  Ron can take all of his summer courses.

Fall 2015  Ron passed all of his summer courses and was able to get to campus in time for fall camp.  Ron meets with his advisor to get placed in classes that are available. Classes are limited because Ron was not on the priority registration list.  Ron is ultimately enrolled in 13 upper level credit hours. cont…

Fall 2015  Ron is having an outstanding fall term on the football field but not so much in the classroom.  Turns out managing football and academics is a bigger challenge for Ron than expected.  On a positive note, your institution is eligible for a January bowl!  Exams are over and Ron’s grades are beginning to post.

Post-Season Bowl Requirement  What does Ron need to participate in the bowl game? Six hours. Bylaw  What if all grades didn’t post prior to the bowl game? Can Ron still play? Coach needs him! Timing of certification. Bylaw

Final Grades  Final grades are in and Ron successfully completes nine hours. Great!  Is that all he needs? What else should you be tracking on? Earned six hours. Bylaw Earned nine hours. Bylaw  What about his GPA? Ron is subject to GPA requirements after first academic term. Bylaw

Additional Football Requirements  Ron’s GPA after the 2015 fall term is  What issues do you have now with Ron’s certification? Nine hours plus eligibility point. Bylaw  Can Ron recover? He must earn 27 hours prior to the start off the 2016 fall term or he must sit out the first four contests. Bylaws and  Ron must also stay on track with the 18 hour percentage-of-degree and GPA requirements.

Spring Major Change  You now know that you must advise Ron to earn at least 27 hours prior to fall  During the 2016 spring term Ron changed his major from Criminal Justice to Sociology.  How should Ron be advised further?  Is he making the road to earning 27 hours steeper?

Change of Degree Program During Term An SA who is permitted to change his or her designated degree program during term time in accordance with institutional policy may use hours earned during that term to be applicable toward the degree previously sought or toward the new desired degree for satisfactory progress purposes. Official Interpretation August 25, 1994

No Bachelor of Arts Degree in Football  Ron sustained an injury to his knee during the spring game in His injury will keep him sidelined for several months.  During the 2016 spring term, Ron earns 18 hours and he earns 9 hours over the summer.

Preparing for the Future  Ron gets his act together academically and he is thinking about life after football. He wants to participate in an internship and maybe even start taking classes to prepare him for law school.  He is ahead in his degree percentage and his GPA is solid. He now wants to explore.  How do you advise Ron?

Ron’s Academic History TermInstitutionDegree Applicable Hours Earned Fall year10 Spring year6 Summer year (part-time)3 Fall year8 Spring year13 Summer year (part-time)8 Fall year9 Spring year18 Summer year9 Fall year0 Spring year Fall year Spring year

Internship  The internship is not required and Ron will not earn any hours.  How do you advise Ron for spring 2017? 18-hour rule? 6-hour rule?

Ron’s Academic History TermInstitutionDegree Applicable Hours Earned Fall year10 Spring year6 Summer year (part-time)3 Fall year8 Spring year13 Summer year (part-time)8 Fall year9 Spring year18 Summer year9 Fall year0 (internship) Spring year18 Fall year Spring year Total102 (needs 120 for degree)

Cooperative Education Programs  Required vs. highly recommended  Best practices on advisement

Prerequisites for Postbaccalaureate Programs  How is this being managed on campus?  Best practices on advisement.

Questions?