MEPA PROCESSES & TERM OF REFERENCE (TOR)

SESSION OBJECTIVES At the end of the session, the participants are expected to: a. Discuss MEPA process from SMEPA - DMEPA to RMEPA vis-à-vis institutionalization of the Regional Integrated Regional MEPA Operational Framework; b. Explain MEPA Term of Reference (TOR) at all levels and units; c. Design a contextualized DMEPA Process considering the size and unique feature of one’s organization.

ACTIVITY Instructions: Fill-up the following MEPA Operational Framework on how you are going to institutionalize it in your school/division (Individual, Consolidate by group): SMEPA When: Duration: Focus: Participants: Output: DMEPA

ANALYSIS What are the similarities and differences in the answers of all groups? What are the underlying factors on the similarities and differences of these answers? What insights have you gained from the activity? What is its implication in the institutionalization of MEPA?

Proposed MEPA Process SMEPA Monthly Review: End of Month Duration: One day Focus on Operational Concerns (OC) based on Themes & AIP Review OC will be inputs to District Report by PSDS/SCH Participants: SQMT (SPT, SGC, BLGU)

Proposed MEPA Process DMEPA Quarterly Review: End of the 3rd month of every Quarter Duration: 1-2 days (1st day: PSDS; 2nd day: Division M&E Team) Focus on Major PPAs vis-a-vis Themes through PSDS Report of Schools' OC Participants: Division QMT Team, Program Coordinators, PSDS Outputs: Agenda on Technical Assistance (TA) & Policy Directions (PD) as inputs to RMEPA

Proposed MEPA Process SMEPA DMEPA RMEPA Monthly Review: End of Month Duration: One day Focus on Operational Concerns (OC) based on Themes & AIP Review OC will be inputs to District Report by PSDS Participants: SQMT (SPT, SGC, BLGU) DMEPA Quarterly Review: End of the 3rd month of every Quarter Duration: 1-2 days (1st day: PSDS; 2nd day: Division M&E Team) Focus on Major PPAs vis-a-vis Themes through PSDS Report of Schools' OC Participants: Division QMT Team, Program Coordinators, PSDS Outputs: Agenda on Technical Assistance (TA) & Policy Directions (PD) as inputs to RMEPA RMEPA Quarterly Review: 1st week of the following month of the next Quarter Duration: 2 days (1st day: SDOs; 2nd day: Region M&E Team Focus on Major PPAs vis-a-vis Themes Participants: Division/Region QMT Teams, Regional Program Coordinators Outputs: Agenda on Technical Assistance TA & Policy Directions (PD) as inputs to CO-MEPA

4. CO MEPA 2. DMEPA 3. RMEPA 1. SMEPA School KPIs PIR of AIP Operational Concerns

DepEd XII INTEGRATED REGIONAL MEPA OPERATIONAL FRAMEWORK SMEPA SCHOOL MONITORING EVALUATION & PLAN ADJUSTMENT (SMEPA) School Quality Management Team (QMT ) - Monthly DMEPA DIVISION MONITORING EVALUATION & PLAN ADJUSTMENT (DMEPA) Division QMT – Quarterly (4th week of March, June, Sept., December) RMEPA REGIONAL MONITORING EVALUATION & PLAN ADJUSTMENT (RMEPA) CLMD, QuAAD, PPRD, HRTD, ESSD, FTAD – Quarterly (1st week of April, July, Oct. 2014 & Jan. 2015) COMEPA CENTRAL OFFICE MONITORING EVALUATION & PLAN ADJUSTMENT (COMEPA)

The SMEPA Meeting SCHOOL MEPA (1 Day) Objectives: Discussion of KPI & AIP Implementation Objectives: To enable the SCHOOL to immediately respond issues and concerns affecting the effectiveness of programs and efficiency of programs delivery Immediate feedback on efficacy and weaknesses of program implementation at school level vis-à-vis AIP implementation; Respond to technical and training needs of teachers; and Identify enhancements to education policies and guidelines.

The DMEPA Meeting Objectives: DIVISION MEPA (2 Days) Presentation & Discussion of KPI & AIP Implementation Objectives: To enable the DIVISION OFFICE to immediately respond issues and concerns affecting the effectiveness of programs and efficiency of programs delivery; Immediate feedback on efficacy and weaknesses of program implementation at school & SDO level vis-à-vis AIP implementation; Respond to technical and training needs of teachers and non-teaching personnel; and Identify enhancements to education policies and guidelines.

The RMEPA Meeting Objectives: REGIONAL MEPA (2 Days) Presentation & Discussion of KPI & AIP Implementation Objectives: To enable the REGIONAL OFFICE to immediately respond issues and concerns affecting the effectiveness of programs and efficiency of programs delivery; Immediate feedback on efficacy and weaknesses of program implementation at SDO vis-à-vis AIP implementation; Respond to technical and training needs of SHs/PSDS/EPS; and Identify enhancements to education policies and guidelines.

DASHBOARD: QUALITY (1st Quarter) Focus on DepEd’s KPIs on QUALITY: -SMEPA: NAT, SReA, EGRA, Phil IRI, -DMEPA: NAT, SReA, EGRA, Phil IRI, (NCAE) -RMEPA: NAT, CR, SReA, EGRA, Phil IRI, NCAE Review on the bottlenecks of all PPAs vis-à-vis “PRODUCING CHILDREN WITH QUALITY LEARNING” Leading review to a more systematic and systemic analysis of DepEd policies on quality

DASHBOARD: ACCESS (2nd Quarter) Focus on DepEd’s KPI on ACCESS: -SMEPA: Enrolment Rate (Community Mapping), Attendance -DMEPA: Enrolment Rate, Enrolment Pattern -RMEPA: Participation Rate, GER, Enrolment Pattern Review on the bottlenecks of all PPAs vis-à-vis “KEEPING ALL CHILDREN IN SCHOOL” Leading review to a more systematic and systemic analysis of DepEd policies on access - enrolment

DASHBOARD: ACCESS (3rd Quarter) Focus on DepEd’s KPI on ACCESS: -SMEPA: Drop-out Rate (Absolute number) -DMEPA: School Leavers (Absolute number) -RMEPA: Cohort Survival Rate, School Leavers Review on the bottlenecks of all PPAs vis-à-vis “KEEPING ALL CHILDREN IN SCHOOL” Leading review to a more systematic and systemic analysis of DepEd policies on access – CSR & SLR

DASHBOARD: ALL KPIs (4th Quarter) Focus on all DepEd’s KPIs on ACCESS & QUALITY: -SMEPA: Enrolment, Drop-out, NAT -DMEPA: Enrolment, School Leavers (Absolute no.), NAT -RMEPA: NAT, PR, GER, CSR, SLR Review on the bottlenecks of all PPAs vis-à-vis “KEEPING ALL CHILDREN IN SCHOOL & PRODUCING WITH QUALITY LEARNING” Leading review to a more systematic and systemic analysis of DepEd policies on quality & access.

ROLE OF THE SCHOOL PLANNING TEAM (SPT) & SCHOOL HEAD IN THE SMEPA AS CONVENOR SMEPA DESIGN ACTIVITY DESCRIPTION PERSONS IN-CHARGE 1. Opening Presentation of Objectives, Activity flow and Roll call of attendance EMCEE & Opening Speaker 2. Presentation by Grade Level / Department Heads Each of the Grade Level / Department Heads presents their findings on the KPI , Physical & Financial Accomplishments (AIP) Curriculum Level / Department Heads 3. Discussion of Presentation Discussion leader pose questions to the presenter to clarify essential points every after presentation. School Discussion Leaders 4. Synthesis of Discussion A synthesizer listens to all presentations and discussions and gives the summary of the main points. The synthesizer list down all the issues and concerns on which decisions need to be made. School Synthesizer & Documenter 5. Agreement The SH discusses the issues listed and leads the group in coming up with agreements on program adjustments, Policy Directions to be flagged to SDO as well as TA needs SH

SMEPA: QUALITY (1ST QUARTER-January) Opening Program Presentation Part I: NAT, SReA, EGRA, Phil IRI, NCAE (HS) - (Subject Coord.) Part II: (Only if applicable) * AIP Implementation (School Head) * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head) 3. Interpellation/Discussion 4. Synthesis 5. Agreement

SMEPA: QUALITY (1ST QUARTER-February) Opening Program Presentation Part I: NAT, SReA, EGRA, Phil IRI, NCAE (HS) - (Subject Coord.) Part II: (Only if applicable) * AIP Implementation (School Head) * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head) 3. Interpellation/Discussion 4. Synthesis 5. Agreement

SMEPA: QUALITY (1ST QUARTER-March) Opening Program Presentation Part I: NAT, SReA, EGRA, Phil IRI, NCAE (HS) - (Subject Coord.) Part II: (Only if applicable) * AIP Implementation (School Head) * SBM Level of Assessment * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head) 3. Interpellation/Discussion 4. Synthesis 5. Agreement

SMEPA: ACCESS (2nd QUARTER-April) Opening Program Presentation Part I: Community Mapping (Grade Level Chairman) Part II: (Only if applicable) * AIP Implementation (School Head) * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head) 3. Interpellation/Discussion 4. Synthesis 5. Agreement

SMEPA: ACCESS (2nd QUARTER-May) Opening Program Presentation Part I: Community Mapping (Grade Level Chairman) Part II: (Only if applicable) * AIP Implementation (School Head) * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head) 3. Interpellation/Discussion 4. Synthesis 5. Agreement

SMEPA: ACCESS (2nd QUARTER-June) Opening Program Presentation Part I: Enrolment Pattern & Community Mapping (Grade Level Chairman) Part II: (Only if applicable) * AIP Implementation (School Head) * SBM Level of Assessment * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head) 3. Interpellation/Discussion 4. Synthesis 5. Agreement

SMEPA: ACCESS (3rd QUARTER-July) Opening Program Presentation Part I: Drop-out Rate – Absolute No. (Grade Level Chairman) Part II: (Only if applicable) * AIP Implementation (School Head) * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head) 3. Interpellation/Discussion 4. Synthesis 5. Agreement

SMEPA: ACCESS (3rd QUARTER-August) Opening Program Presentation Part I: Drop-out Rate – Absolute No. / PARDOs/SARDOs (Grade Level Chairman) Part II: (Only if applicable) * AIP Implementation (School Head) * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head) 3. Interpellation/Discussion 4. Synthesis 5. Agreement

SMEPA: ACCESS (3rd QUARTER-September) Opening Program Presentation Part I: Drop-out Rate – Absolute No. / PARDOs/SARDOs (Grade Level Chairman) Part II: (Only if applicable) * AIP Implementation (School Head) * SBM Level of Assessment * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head) 3. Interpellation/Discussion 4. Synthesis 5. Agreement

SMEPA: ACCESS (4th QUARTER-October) Opening Program Presentation Part I: Access: Drop-out Rate – Absolute No. / PARDOs/SARDOs) Quality: Grading Period Results (Dept. Head & Grade Level Chairman) Part II: (Only if applicable) * AIP Implementation (School Head) * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head) 3. Interpellation/Discussion 4. Synthesis 5. Agreement

SMEPA: ACCESS (4th QUARTER-November) Opening Program Presentation Part I: Access: Drop-out Rate – Absolute No. / PARDOs/SARDOs) Quality: Grading Period Results) – (Dept. Head & Grade Level Chairman) Part II: (Only if applicable) * AIP Implementation (School Head) * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head) 3. Interpellation/Discussion 4. Synthesis 5. Agreement

SMEPA: ACCESS & QUALITY (4th QUARTER-December) Opening Program Presentation Part I: Access: Drop-out Rate – Absolute No. / PARDOs/SARDOs) Quality: NAT, SReA, EGRA, Phil IRI, NCAE (HS) - (Subject Coord.) Part II: (Only if applicable) * AIP Implementation (School Head) * SBM Level of Assessment * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head) 3. Interpellation/Discussion 4. Synthesis 5. Agreement

SAMPLE SET-UP OF SMEPA: QUALITY (1st Quarter) SGC Eng. Coord. SGC Math Coord. SGC Sci Coord. Legend: PSDS – Public Schools District Supervisor BLGU – Barangay LGU SH – School Head SGC – School Governing Council PTA – Parents-Teachers Association GC – Guidance Counselor (Designate) SGC Fil. Coord. PTA Pres. AP Coord. Special Program Coord. GC SH PSDS BLGU

SAMPLE SET-UP OF SMEPA: ACCESS ELEMENTARY (SMALL SCHOOLS) SGC Kin-der SGC Grade 1-3 Level Chair SGC Legend: PSDS – Public Schools District Supervisor BLGU – Barangay LGU SH – School Head SGC – School Governing Council PTA – Parents-Teachers Association GC – Guidance Counselor (Designate) Grade 4-6 Level Chair SGC GC PTA Pres. SH PSDS BLGU

SAMPLE SET-UP OF SMEPA: ACCESS ELEMENTARY (CENTRAL SCHOOLS) Kin-der SGC Grade 1 Level Chair SGC Grade 2 Level Chair SGC Legend: PSDS – Public Schools District Supervisor BLGU – Barangay LGU SGC – School Governing Council PTA – Parents-Teachers Association GC – Guidance Counselor (Designate) Grade 3 Level Chair SGC Grade 4 Level Chair PTA Pres. Grade 5 Level Chair Grade 6 Level Chair GC Asst. Prin-cipal Prin-cipal PSDS BLGU

SAMPLE SET-UP OF SMEPA: ACCESS SECONDARY Grade 7 Chair SGC Grade 8 Level Chair SGC Grade 9 Level Chair SGC Legend: PSDS – Public Schools District Supervisor BLGU – Barangay LGU SGC – School Governing Council PTA – Parents-Teachers Association GC – Guidance Counselor (Designate) Grade 10 Level Chair SGC GC PTA Pres. Asst. Prin-cipal Prin-cipal PSDS BLGU

ROLE OF THE PSDS/SECONDARY CLUSTER HEADS & SDO IN THE DMEPA AS CONVENOR DMEPA DESIGN ACTIVITY DESCRIPTION PERSONS IN-CHARGE 1. Opening Presentation of Objectives, Activity flow and Roll call of attendance EMCEE & Opening Speaker 2. Presentation by District / Secondary Cluster Each PSDS / Secondary Cluster Heads presents the Operational Concerns (OC) consolidated from SMEPAs District / Secondary Cluster Representatives 3. Discussion of Presentation Discussion leader pose questions to the presenter to clarify essential points every after presentation. Division Discussion Leaders 4. Synthesis of Discussion A synthesizer listens to all presentations and discussions and gives the summary of the main points. The synthesizer list down all the issues and concerns on which decisions need to be made. Division Synthesizer & Documenter 5. Agreement The SDS discusses the issues listed and leads the group in coming up with agreements on program adjustments and TA needs SDS / ASDS

SAMPLE SET-UP OF DMEPA Legend: PSDS Prog- ram Coord. PSDS Prog- ram Coord. PSDS Prog- ram Coord. PSDS Legend: PSDS – Public Schools District Supervisor SGOD – School Governance Operation Div. CID – Curriculum Instruction Division Prog- ram Coord. Prog- ram Coord. PSDS Chief SGOD ASDS SDS Chief CID

ROLE OF THE DIVISION/REGION IN THE RMEPA AS CONVENOR

SAMPLE SET-UP OF RMEPA Legend: SGOD – School Governance Operation Div. SDS Prog- ram Coord. ASDS Prog- ram Coord. Legend: SGOD – School Governance Operation Div. CID – Curriculum Instruction Division DPO – Division Planning Officer PPRD – Policy, Planning & Research Div. FTAD – Field Technical Assistance Division ESSD – Education Support Services Division CLMD – Curriculum Learning Mgt. Division QAD – Quality Assurance Division HRDD – Human Resource Development Division SGOD Prog- ram Coord. CID Prog- ram Coord. DPO Prog- ram Coord. Chief PPRD Chief FTAD Chief ESSD Chief CLMD RD Chief QAD Chief HRDD Chief Admin. Chief Finance

POINTS TO SYNTHESIZE 1 MAJOR ACCOMPLISHMENTS: Performance Indicators, Outputs achieved, Improved Fund Utilization, Progress Markers 2 MAJOR DIFFICULTIES: Access / Quality, Project Management, Fund Utilization, Relations with Stakeholders 3 LESSONS LEARNED: in improving PPAs vis-à-vis access, quality and governance 4 MAJOR ISSUES & CONCERNS Raised on: TA & Policy Needs, Funds & Financial Management, Project Implementation

APPLICATION 1. Considering your size and some unique features of your organization, how would you institutionalize MEPA? 2. What possible problems do you foresee in fully institutionalizing MEPA? 3. How would you address these problems?