Paperless Tools Ready To Go Paperless?

Lync What ‘s Lync? – A virtual connections between you and the people you work with that lets you talk, share your desktop and applications, and work together in real-time. Similar to Skype Who uses’ Lync?  Infectious Disease Control Managers Monthly Meetings Weekly Control of Infectious Disease Case Management Meetings  MOH’s Office All Public Health Webinars (Staff learning or updates)  Child and Family Health One on One Director and Manager Meetings Key Benefits – Reduce travel expenses – Work more effectively by receiving automatic updates about the people you work with, such as what they are doing, availability, location, and picture – Allows for a more dynamic meeting by adding voice, video, or sharing to your conversation – Never miss a call by using call forwarding to ring other numbers, or delegates.

Boardroom Set Up Boardrooms were upgraded to support Lync meetings Type of equipment installed Wall mounted monitors or carted units CX5500 Polycom video conference unit (compatible with Microsoft Lync) Apple TV Cables and data connections upgraded (HDMI, Display ports, VGA) Projector screens upgraded with higher digital resolution

SharePoint What ‘s SharePoint? – A platform installed on a server and accessed with an Internet connection, which has many capabilities, including website design, collaboration, content management, and sharing and aggregation of business intelligence data. Who uses’ SharePoint?  To be implemented in Public Health  Used with Senior EMS and CHS Department Management Meetings – Business units who want to create a team site within their organization – Employees who want to create a personal site to store or share information with other members – Project sites for team collaboration and project documentation Key Benefits – Customizable: Provide teams with all of the unique sets of tools they need to get the job done right. – Collaboration: Allow team members to easily stay informed and connected throughout the project’s lifecycle. – Site Consolidation: Incorporate all sites under one platform while also reducing the overall costs associated with each. – Security and Integrity: Provide security by managing permissions to sites, lists, folders, documents, web applications and more. – Ease of Use: Build the business tools and solutions you need without the assistance of a developer.

SharePoint Sample of team site pages

OneNote What ‘s OneNote? – OneNote is a digital notebook that provides a single place where you can gather all of your notes and information. Who uses’ OneNote? – Available to all employees Key Benefits – Increase productivity by keeping the information you need at your fingertips and reducing time spent searching for information. – Provides a solution for information overload by allowing you to gather and organize text, pictures, digital handwriting, audio and video recordings, all in one digital notebook on your computer. – Enables you to work with others more effectively. – Helps you stay on top of tasks, schedules, and team information.

RightFax What ‘s Rightfax? – RightFax is a centralized, computer-based (Virtual) fax solution that provides faxing capabilities across an organization. Who uses’ RightFax? Infectious Disease Control  Receiving Lab Results  Vaccine Updates (Shortages etc.)  Urgent Physician Advisory on Communicable Disease Issues  Outbreak updates to Long term Care Homes Key Benefits – Reduce cost by reducing paper, phone lines, modems, and stand-along fax machines – Increase productivity by allowing users to fax directly from business applications and workstations. – Shorten the business cycle by speeding document delivery and integrating with your business workflow. – Aid with compliance by providing a secure place for managing all document delivery. – Automate fax, and print delivery from key business applications Health Protection  Rabies notification to physicians Child and Family Health  Dental parent notification and Dental Claim Forms  Healthy Baby Healthy Children Screening from Hospitals

Enterprise Notification System What ‘s ENS? – Mass notification system via many methods: , fax, cell, phone, SMS, Facebook, Twitter, desktop – SaaS – YR using ERMS Corporation Canadian owned & located – Created in the aftermath of 9/11 Who uses’ the system?  In PH it is used by: IDCD, DEOC, Breast Feeding Initiative, PH Mgmt Callout  Where there is a need to communicate with the public, stakeholders on a regular basis or an emergency  Repetitive communication requirements to large audiences where manual calling is not feasible Key Benefits – Meet legislated requirements – communication to well owners – Independent of the Regions network or infrastructure – all you need is an internet connection – Data is encrypted in redundant multi site data centers – Messenger is the backbone of the system – Sends thousands of messages per minute to any device, in multiple languages from your computer, phone or mobile device. – 600 ports – Status reporting and performance metrics

IDCD IDCD - fax & only Physicians Pharmacies Hospital ER LTC facilities Recent Campaign to 382 Physicians was 98% successful. 80% were successfully reached on the first call Remaining 18% were completed over the next 2 hours