Presentation on Payment to Beneficiaries through PMNRF using CPSMS

Readiness of various Agencies Registration of Agency at appropriate Level i.e. District and Tehsil level. Each Agency will have three unique login ID’s and Passwords: Admin Data Operator Data Approver

Readiness of various Agencies (Tasks to be performed in PFMS) Creation of Data Operator (Maker) and Data Approver (Checker) user for the Agency will take place through the Admin ID of District or Tehsil ID. Maker feeds the data through the form or uploads the data through Excel. Checker approves it Maker initiates Payments NDMA releases Payments

Registration- District level- On home Page go to Register Agency- First District from Home Page and then Tehsil Registration from Login ID of District Agency Feed relevant details of the person and use a working Email ID as passwords will come to that ID

Enter 9391 in Scheme and Not Available in Bank Name. Please see next slide for further instructions

In Branch Address write Not, Press Search and in Branch Name enter the value that comes- Not Available Non CBS. Feed the Telephone no as the Account No since it has to be a unique no and cannot be left blank. Enter the name of your Agency ( In this case: DC-Srinagar ) Press Add Bank Scheme Click on Accept Terms and Conditions Press Submit

In Bank Details feed Not Available as NDMA is making the Payment

Once Agency has been registered it requires to be approved The Higher Agency approves the same ( For Districts, Program Division of PFMS and for Tehsils its District). The Data Operator and Data Approver are then created under the Tehsil ID.

Creater of Data Operator and Data Approver

Two Login ID’s will be created Data Operator- He will be responsible for entering data , Managing Payment due status and Initiating payment Data Approver- He will approve the records once they are received from the Bank All passwords will come to the Email ID. During first login the password must be changed.

Readiness of Beneficiary List

Login as Data Operator – Go to Masters, Beneficiary management and Add new beneficiary

Feed personal details- Mandatory entries are First Name, Gender, Reg No and Address 1, PMNRF and Bank Details and then press Submit.

When entering data for a Single beneficiary use enter 1 and then corresponding amounts for the category such as Rs 25000 for Severely Kacha will be displayed. If multiple beneficiaries enter the same and the amount will be proportionately reduced. JK Bank can be searched by –The Jammu and Kashmir Bank and Grameen Bank by Jammu and Kashmir Graemeent Bank. Exact digits have to be entered. For J&K Grameen Bank feed a branch name as well ( Feed Sunder Bani and then use the name in the Combo box ).

If Uploading data in Excel go to Masters, Beneficiary Management and then Upload Beneficiary Data

Use the Drop down menu box for Scheme , Beneficiary Type-

Press Down menu on Scheme – Prime Minister National Relief Fund Beneficiary Type – Disaster sufferer Data operator will then browse and upload the list in to PFMS from the saved location. Prepare files separately for JK Grameen Bank and all other Banks Prepare separate Excel files for Severely Pacca, Severely Kacha, Partially Pacca and Partially Kacha

Format for Beneficiary List Upload Attribute Name (Property of the column ) Business Rules Scheme Specific ID (Number) Mandatory ( Should be unique as far as feasible and for multiple beneficiaries should be kept the same ) Full Name in English (Text) Mandatory Full Name in Recognized Official Language (Text) Can Feed parentage ( S/O, D/O , W/O etc ) in this column Gender(Text) Mandatory, (Allowed values M,F,T ) State (Text) Mandatory. Only feed JAMMU AND KASHMIR District (Text) Mandatory ( Spelling as Per Excel attached ) Address line 1 (Text) Mandatory ( Can feed Tehsil) Address Line 2 (Text) Mandatory ( Can feed Village/ Address) Address Line 3 (Text) Mandatory ( Enter P for Pacca and K for Kacha ) Model Files have been placed on the NDMA website for various categories i.e Severely or Partially Pacca or Kacha Cont.

Format for Beneficiary List Upload Attribute Name (Property of the column ) Business Rules Account Number (Text) Mandatory if Aadhaar Numer is not provided Bank Name (Text) Not required except for Grameen Bank where JKGB is to be written IFSCCode (Text) Mandatory ( Any IFSC Code can be entered- List given for Banks in Excel File on the Home Page ) Centre Share Payment Amount (Number with two decimals ) As per the case ( Standard amounts provided in sample. In case of multiple beneficiaries amounts to be proportionaltely divided ) Country (Text) If severely damaged enter SP or SK depending on Pacca or Kacha , if Partially damaged enter PP or PK as above. Aadhaar Number (Number ) Optional Pincode ( Number) State Share Payment Amount Not required to be filled up

After uploading of files into PFMS PFMS will validate the list by performing structural checks

Examples of structural checks Bank Account Numbers should complies with Bank Account Rule IFSC Code should be 11 characters only Bank Name should be correct as per CPSMS. This can be left blank for all banks other than JK Grameen Bank as the bank name is read from the IFSC Code. Aadhaar Number should be of 12 digits and it should be as per algorithm used by UIDAI.

Correction of errors Errors will be reflected as Validation errors . This file can be downloaded and then the errors are reflected in the last columns. Errors can be of Name too long, Incorrect State entry , Invalid Bank Account Number etc. After correction the same file is to be uploaded again till such time you get a message – Successfully complete.

Login through Data Approver ID for approving the data entered or uploaded

After uploading of files into PFMS For Excel files pertaining to Jammu and Kashmir Bank Ltd, SBI, PNB, HDFC, etc login into the data approver ID . Search for your file in the List of files and then press Search All names which have been validated by the Bank will come here. Beneficiaries can now be approved or rejected depending upon the matching of names

You can select the Excel file or Enter Search –Data is visible for approval or rejection

Beneficiary Approval

After uploading of files into PFMS For Excel files pertaining to Jammu and Kashmir Grameen Bank export the Excel file and mail the same to atulsethi@jkbmail.com . He will be checking the validity of your bank account details and will mail you back your data. Please rename the Excel file so exported in terms of your Tehsil and then mail the same to the above ID.

Data approval Reports can also be taken through the Export Excel Button. If any problem in approving logout and login again Once names have been approved they go back to the Data Operator for Initiation of Payment

Management of Payment Status Due Enter through the Data Operator ID and check the no of cases which are On for Payment . If certain cases are Off , select and switch them to On .

Beneficiary status for clear cases has to be ON before Initiation of Payment

Initiation of Payment- Go to E-Payment and then Initiate payments

Initiate Payment Screen-Select Higher Level Agency Account, Type NDMA in Higher Level Agency Code Enter Current date in From and add a week in To Column of Payment period

Press Next

Click the Boxes in Purpose for Payment and Select All in Caste Category

Select the Uploaded Excel Beneficiary file by searching or Press Next / Show Beneficiaries

Verification of Payment - Last stage for editing any amount

Verification – Change any amount if required , recheck and Add Benficiaries to Payment List

If any beneficiary has been paid earlier it will be reflected on this page and after deleting that record enter Submit for Approval

Helpdesk This completes the work at the Tehsil level. If any problem is encountered a mail is required to be sent to Email:  cpsms-mof@nic.in , cpsmsproject@gmail.comr vinaykajla@ndma.gov.in or nareshneel.singh@gmail.com Toll Free No. 1800 118 111

Thanks