McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Office PowerPoint 2007 Lab 1 Creating a Presentation

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 1-2 Objectives 1.Use a template to create a presentation 2.View and edit a presentation 3.Save, close, and open a presentation 4.Check spelling 5.Delete, move, and insert slides

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 1-3 Objectives 6.Size and move placeholders 7.Run a slide show 8.Change fonts and formatting 9.Insert pictures and clip art 10.Preview and print a presentation

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 1-4 Concept Preview Slide Template Spelling Checker AutoCorrect Layout Font and Font Size Graphics Stacking Order

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 1-5 Outline Introducing Office PowerPoint 2007 –Starting PowerPoint 2007 Developing New Presentations –Creating a Presentation –Using a Template Viewing the Presentation –Using Normal View –Using Slide Sorter View

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 1-6 Outline Editing a Presentation –Navigating and Selecting Text –Using the Outline Tab –Correcting Errors –Editing in the Slide Pane –Deleting a Slide –Selecting and Editing Text

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Outline Editing a Presentation (continued) –Moving Bulleted Items –Moving among Slides –Moving and Copying Slides –Demoting and Promoting Bulleted Items –Splitting Text between Slides

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 1-8 Outline Saving, Closing, and Opening a Presentation –Saving the Presentation –Closing a Presentation –Opening an Existing Presentation Checking Spelling

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 1-9 Outline Working with Slides –Selecting and Deleting Slides –Moving Slides –Inserting Slides –Selecting the Slide Layout –Sizing a Placeholder –Moving a Placeholder

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Outline Rehearsing a Presentation –Using Slide Show View Formatting Slide Text –Changing Fonts –Changing Font Size –Adding and Removing Bullets

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Outline Working with Graphics –Inserting a Graphic from a File –Inserting a Graphic from a Clip Organizer –Enhancing Graphics –Sizing and Cropping a Graphic –Adding a Picture Style

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Outline Previewing and Printing the Presentation –Previewing the Presentation –Specifying Printed Output –Changing Page Orientation –Printing the Presentation Exiting PowerPoint Key Terms FAQs Discussion Questions

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Introducing Office PowerPoint 2007 Presentation program Includes graphics to enhance your presentation

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 1-14

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 1 A slide is an individual page of your presentation First slide of presentation is the title slide Additional slides are used to support main points Slides help to organize the presentation Slide

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Developing New Presentations

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating a Presentation Start with a blank presentation Predefined settings are called default settings 1-17

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Creating a Presentation When PowerPoint is first started, a blank presentation is opened The blank slide contains many predefined settings

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 2 A file containing predefined settings Used as a pattern to create many common types of presentations Every PowerPoint presentation is based on a template Both design and content templates are available in PowerPoint and on the Microsoft Office Web site Template

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Using a Template

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Thumbnails

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Using a Template

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Viewing the Presentation

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Using Normal View

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Using Slide Sorter View

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Editing a Presentation Replace sample content with appropriate information Editing involves … –Making text changes and additions to the content –Making changes to the organization of the content

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Navigating and Selecting Text

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Using the Outline Tab

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Correcting Errors

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 3 Locates errors as you type Finds: –Misspelled words –Duplicate words –Capitalization irregularities Suggests spelling corrections Spelling Checker

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 4 A feature that makes assumptions about the text you are typing Automatically corrects the entry –Inserts proper capitalization at the beginning of sentences –Capitalizes the days of the week Looks for certain types of errors Checks entries against a built-in list of commonly misspelled words AutoCorrect

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Editing in the Slide Pane Text in Outline tab is small and easier to modify Clicking on the slide pane makes it active 1-32

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Deleting Slides

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Moving Bulleted Items Select all the text in the item Drag the selection to a new location

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Moving among Slides

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Moving and Copying Slides

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Demoting and Promoting Bulleted Items Line is indented –Demoting a line Moves it to the right Makes it a lower or subordinate topic –Promoting a line Moves it to the left, or Moves it up a level Can promote or demote bulleted items after the text has been entered

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. AutoFit Allows you to handle any over-spilling text Automatically adjusts line spacing and text size Allows text to be displayed inside the placeholder appropriately

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Splitting Text Between Slides

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Saving, Closing, and Opening a Presentation Office 2007 includes an AutoRecover feature –Work is saved to a temporary recovery file –Default is every 10 minutes –Saves changes made since the last AutoRecovery save AutoRecovery should not be used in place of regularly saving your work 1-40

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Saving the Presentation

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Closing a Presentation Click the Office Button and choose Close

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Opening an Existing Presentation

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Checking Spelling

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Working with Slides

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 5 Layout Controls the way items are arranged on a slide Contains placeholders Help you keep the presentation format consistent –To make creating slides easy, use pre- defined layouts –PowerPoint includes 11 predefined layouts

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Layouts

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Sizing a Placeholder Sizing handles are used to adjust the size of the placeholders Dragging corners will adjust the height and the width

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Rehearsing a Presentation See how the presentation looks when viewed by audience View presentation electronically as a slide show You can plan what you want to say while the slide show is running

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Using Slide Show View Each slide fills the screen PowerPoint application window is hidden View the slides as your audience would

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Move to Next or Previous Slide using Keys

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Formatting Slide Text Enhancing the appearance of a slide is called formatting Character formatting: –Affects the selected characters –Includes changing style and size, spacing, etc Paragraph formatting: –Affects entire paragraph –Each item in a bulleted list, title, and subtitle is a paragraph

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 6 A font is a set of characters with a specific design –Also called a typeface. –Fonts can enhance the appearance of a presentation Basic types: –Serif –Sans serif Font and Font Size

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Changing Font Size

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Adding and Removing Bullets RemovingAdding 1-55

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Working with Graphics

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 7 Graphic –Non-text element or object –Can be added to a slide Types of graphics –Drawing object –Picture Graphics

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Inserting a Graphic from a File

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Inserting a Graphic from the Clip Organizer

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 8 The order in which objects are inserted into different layers of the slide Each object is added to the top layer Objects may overlap Use the Picture Tools tab to change the stacking order Stacking Order

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Sizing and Cropping a Graphic

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Adding a Picture Style Combinations of styles applied in one step –Border –Shadow –Shape effects Can create a your own picture style effects

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Previewing and Printing the Presentation Shading, patterns, and backgrounds can make printed handouts unreadable Preview how the printout will look before it is printed

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Previewing the Presentation

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Specifying Printed Output

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Changing Page Orientation Portrait –Default orientation for handouts. –Prints across the width of the page Landscape –Prints across the length of page

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Printing the Presentation

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Exiting PowerPoint Two methods to exit –Click (X) Close in the title bar –Select the Office Button and chose Exit PowerPoint If asked to save the file again, click Yes 1-68

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Key Terms AutoCorrect AutoRecover character formatting clip art current slide custom dictionary default settings demote drawing object embedded object font font size formatting graphic keyword Landscape layout

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Key Terms layout Live Preview main dictionary Notes pane object Outline tab paragraph formatting picture picture style placeholder placeholder text point portrait promote sans serif font selection rectangle serif font

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Key Terms sizing handles slide slide pane slide show Slides tab source program spelling checker stacking order template thumbnail typeface view workspace

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved FAQs 1.What is a slide? 2.What is a template? 3.I need to view all of my slides so that I can rearrange the order. How can I do this? 4.I need to rearrange the slides in my presentation. How can I do this? 5.What is meant by demoting and promoting bulleted items?

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved FAQs 6.What are placeholders? 7.My slide seems too crowded. Is there a way to split text between slides? 8.What is the file extension for a PowerPoint presentation? 9.What are slide layouts? 10.I would like to use graphics in my presentation. Where can I find them?

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Discussion Questions 1.What tools are available in PowerPoint to help you with editing and correcting errors? 2.PowerPoint offers a number of ways to view slides. Discuss when you would use Normal view, Slide Sorter view, and Slide Show view.

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Discussion Questions 3.Discuss the various output types for printing PowerPoint presentations. 4.Discuss the AutoFit feature. How does the Split Text option work? 5.What is the difference between character formatting and paragraph formatting?