Department of the Interior Overview of DOI Fleet Management Program Initiative Presented to the National Property Management Association - Federal Center Chapter Presenter: Willie Davis - Agency Fleet Manager 0

Agenda Background Status of the Fleet Steps taken to improved Fleet Management Framework for Change Questions 1

Fleet Management Program U.S. Department of the Interior 2

Fleet Management: Background In April 2002, OMB asked Agencies to review their fleet management programs with emphasis on reducing fleet size In April 2002, OMB asked Agencies to review their fleet management programs with emphasis on reducing fleet size OMB and GSA followed up on this request with revised regulations and recommendations OMB and GSA followed up on this request with revised regulations and recommendations DOI Fleet Manager and the Deputy Budget Director were chosen to lead Departmental initiative to improve the fleet management program DOI Fleet Manager and the Deputy Budget Director were chosen to lead Departmental initiative to improve the fleet management program DOI restructured its fleet management program to effectively manage the fleet and comply with statutes, regulations, and executive orders DOI restructured its fleet management program to effectively manage the fleet and comply with statutes, regulations, and executive orders 3

Overview of Federal Fleet Requirements Statute or Executive OrderRequirement PRIMARY FEDERAL REQUIREMENTS AFFECTING FLEETS GHG reduction E.O Sets a percentage reduction target for reductions of scope 1 and 2 GHG emissions from FY 2008 to FY 2020 Petroleum reduction E.O Requires 2 percent annual reduction from FY 2005 to FY 2020 E.O Requires 2 percent annual reduction from FY 2005 to FY 2015 EISA §142 Requires 20 percent total reduction from FY 2005 to FY SUPPORTING FEDERAL FLEET REQUIREMENTS Agency Sustainability Plan E.O Establishes the fleet component of an overall agency plan to achieve E.O sustainability goals and targets for FY 2011 to FY 2021 Alternative fuel use increase E.O Requires 10 percent annual increase (from previous year), starting from the FY 2005 baseline through FY EISA §142Requires 10 percent total increase from FY 2005 to FY Alternative fuel use EPAct 2005 §701Requires all dual-fueled AFVs to use alternative fuel unless waivered Alternative fuel infrastructure EISA §246 Requires every Federal fueling center without renewable fuel availability to install a renewable fuel pump Vehicle acquisition EPAct 1992Requires 75 percent of LDVs acquired in MSAs to be AFVs EISA §141Prohibits agencies from acquiring vehicles that are not low-GHG-emitting vehicles E.O Requires agencies to use plug-in hybrid electric vehicles (PHEVs) when commercially available at a cost reasonably comparable to non-PHEVs Agency fleet plan EISA §142 Establishes an agency plan to meet required petroleum reduction and alternative fuel use increase requirements Reporting EPAct 1992, ECRA 1998 Requires agencies to report to Congress annually on their compliance with the Federal fleet requirements (by February 15 of each year) 4

Implementing the DOI Corrective Action Plan AS-PMB signed the fleet memorandum that: AS-PMB signed the fleet memorandum that:  Directed bureaus to establish a Fleet Manager (ADA or equivalent) who has the overall authority for the budget, operation, and management of their fleet  Established a Portfolio management approach to fleet management including: Designation of fleet vehicle portfolio manager Designation of fleet vehicle portfolio manager Development of Investment Review Boards (IRBs) Development of Investment Review Boards (IRBs) 5

Implementing the DOI Corrective Action Plan AS-PMB signed the fleet memorandum that: AS-PMB signed the fleet memorandum that:  Identify the minimum number and type of vehicle needed to accomplish the mission  Outline a strategy for using the alternative fuel in AFVs  Prepare justifications for each vehicle 6

Key Areas Addressed in DOI’s Fleet Improvement Strategy Require baseline authorizations that establish fleet size and composition Require baseline authorizations that establish fleet size and composition Develop appropriate performance measures Develop appropriate performance measures Develop senior management support Develop senior management support Dispose of vehicles on an more regular schedule Dispose of vehicles on an more regular schedule  After useful life 7

Key Areas Addressed in DOI’s Fleet Improvement Strategy (Cont’d) DOI strategy to place AFVs in areas where the fuels are available DOI strategy to place AFVs in areas where the fuels are available Acquisition planning for AFVs Acquisition planning for AFVs Increase the use of alternative fuel Increase the use of alternative fuel 8

DOI Motor Vehicle Fleet Composition - per the FY 2014 Annual Fleet Report DOI has 33,495 fleet vehicles in over 2,400 locations throughout the Nation DOI has 33,495 fleet vehicles in over 2,400 locations throughout the Nation  23,819 DOI-owned vehicles  9,670 vehicles leased from the General Services Administration  9 vehicles leased from commercial vendors 9

DOI Motor Vehicle Fleet Composition - per the FY 2014 Annual Fleet Report DOI’s Fleet is comprised of – DOI’s Fleet is comprised of –  2,719 - Light-duty sedans  16,789 - Light-duty 4x2 and 4x4 trucks  9,929 - Medium-duty vehicles  3,250 - Heavy-duty vehicles  Ambulances and buses  low-sped electric vehicles 10

DOI Motor Vehicle Fleet Composition - per the FY 2014 Annual Fleet Report 10,354 alternative fueled vehicles (AFV), including: 10,354 alternative fueled vehicles (AFV), including:  Hybrid  Electric  Compressed Natural Gas (CNG)  Liquefied Petroleum Gas (Propane)  Liquefied Natural Gas (LNG)  Biofuel (Biodiesel, Ethanol) 11

PERFORMANCE MEASURES Mileage was the only performance measure used prior to the fleet management initiative Mileage was the only performance measure used prior to the fleet management initiative This metric proved to not be appropriate in all circumstances This metric proved to not be appropriate in all circumstances 12

Vehicle Performance Measures Additional performance measures were established, including: Additional performance measures were established, including:  Days used  Miles per day  Number of passengers transported  Fuel used 13

Vehicle Inventory 2005: 37,155 vehicles 2014: 33,495 vehicles 14

Alternative Fuel Vehicle Inventory 2005: 1,362 AFVs 2014: 10,354 AFVs – including hybrids (1,271) 15

DOI Fuel Consumption 2005: 22,028,256 gge 2014: 17,449,819 gge 16

Alternative Fuel Consumption Compared to Overall Consumption 17

Federal Fleet Requirements Reduce petroleum consumption 2% each year through FY 2020 compared to a FY 2005 baseline (Executive Order 13423,13514) Reduce petroleum consumption 2% each year through FY 2020 compared to a FY 2005 baseline (Executive Order 13423,13514) Increase annual alternative fuel use 10% each year through FY 2015 compared to a FY 2005 baseline (Energy Independence and Security Act of 2007) Increase annual alternative fuel use 10% each year through FY 2015 compared to a FY 2005 baseline (Energy Independence and Security Act of 2007) 18

Overview of Federal Fleet Requirements – Petroleum Reduction Goal Fiscal Year E.O EISA Sec. 142E.O Overall Requirement 2005Baseline % % % % % % % % % % % % % % % 19

Overview of Federal Fleet Requirements – AF goal Fiscal YearE.O EISA Section 142Overall Requirement 2005Baseline % % % % % % % % % %10%159.4% 20

Results of the DOI Fleet Initiative DOI reduced its fleet by 9 percent since FY 2005 DOI reduced its fleet by 9 percent since FY 2005  37,155 in FY 2005 vs. 33,495 in FY 2014 DOI increased its fleet of AFVs by 20 percent since FY 2005 DOI increased its fleet of AFVs by 20 percent since FY 2005  1,362 in FY 2005 vs. 10,354 in FY 2014 DOI reduced its petroleum consumption by 18 percent relative to the FY 2005 baseline DOI reduced its petroleum consumption by 18 percent relative to the FY 2005 baseline DOI increased its alternative fuel consumption by more than the 95 percent relative to the FY 2005 baseline DOI increased its alternative fuel consumption by more than the 95 percent relative to the FY 2005 baseline 21

Meeting Federal Fleet Requirements How did DOI reduce its fleet and increase its number of AFVs? How did DOI reduce its fleet and increase its number of AFVs?  Renewed DOI emphasis on Fleet management Program  Senior-level support  Establishment of DOI internal goals to meet Federal fleet mandates  Developed DOI and Bureau-level fleet management plans to address emerging fleet related issues 22

Meeting Federal Fleet Requirements How did DOI reduce its fleet and increase its number of AFVs? How did DOI reduce its fleet and increase its number of AFVs?  Implemented a DOI Fleet management information system (Financial and Business Management System) to assist with data analysis  Work to right-size the fleet  Mandate that all acquisitions are the smallest, most fuel-efficient vehicle, which will meet the DOI mission 23

What In Store for the Future? Integration with the Financial and Business Management System (FBMS) Integration with the Financial and Business Management System (FBMS)  Increase use of FBMS as an analytical tool Increased data quality from Charge/Fleet Card Increased data quality from Charge/Fleet Card  Automate processes and procedures Vehicle pooling/Co-location Vehicle pooling/Co-location Consolidations (w/ GSA and internally) Consolidations (w/ GSA and internally) 24

What In Store for the Future? Vehicle Allocation Methodology Process Vehicle Allocation Methodology Process  Use the tool to decrease the number of vehicles in the Fleet  Achieve the optimal fleet level through VAM analysis Use of telematics Use of telematics New Energy Mandates New Energy Mandates Electric Vehicles and Hybrids Electric Vehicles and Hybrids AFV Requirements AFV Requirements DOI use of on-site refueling stations to increase the use of alternative fuels DOI use of on-site refueling stations to increase the use of alternative fuels 25

Questions/Discussion Contact Information: Willie Davis – Agency Fleet Manager US Department of the Interior