1 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT Brief to Supply PRC Verification of Excessive Quantity Requisitions Ellen Hilert, DoD MILSTRIP Administrator April 30, 2015

2 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP Approved MILSTRIP Change Letter (AMCL) 39, Verification of Excessive Quantity Requisitions Customer Account Specialist submitted comment [Ask A Leader] concerning Excessive Quantity workflows that are generated out of DLA Enterprise Business System (EBS) to order fulfillment personnel: Customer orders suspended because the order quantity is in excess of normal parameters Per policy, they require contacting the customer for validation before they can be processed If the customer cannot be contacted, the order is either cancelled (potentially frustrated customer) or processed as is (potential over procurement)  Manual workload  Difficulty finding appropriate POC for research

3 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP Approved MILSTRIP Change Letter (AMCL) 39, Verification of Excessive Quantity Requisitions Approved change issued in March 2002 – scheduled for joint implementation January 2005 Establishes automated inquiry/response for source of supply (SoS) validation of requisitions the exceed normal demand: When requisitioners submit requisitions for quantities that exceed normal demand, MILSTRIP authorizes the requisitioners to code these requisitions with Advice Code 2L (or related combined advice codes) to inform the SoS that the requisitioned quantity is a valid requirement though the normal demand is exceeded The SoS edits these requisitions to ensure that the quantities are within established parameters based on pre-established maximum release quantities When SoS requires corroboration because requisition quantity is above normal demand and above normal release quantity for that requisitioner, the current manual method to be replaced by an automated process using DLMS (MILSTRIP) transactions

4 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP Approved MILSTRIP Change Letter (AMCL) 39, Verification of Excessive Quantity Requisitions DLMS DLM Vol 2, C “Source of Supply Processing of Requisitions for Quantities that Exceed the Normal Demand. The source of supply may request verification of requisitions that show quantities that exceed normal demands or quantities that appear to be excessive or in error before taking positive supply action. When the source of supply determines that the requisitioned quantity needs to be verified, the source of supply will generate a DLMS 517M, Materiel Obligation Validation, to request verification of the quantity. The source of supply must indicate a response due date in the quantity verification inquiry, normally 30 calendar days for U.S. Forces and 75 calendar days for SA customers. The organization verifying the requisitioned quantity will send a response to the source of supply by the response due date indicated in the quantity verification inquiry; otherwise, the source of supply will automatically cancel the requisition with Status Code D3. The quantity in the response must be the actual quantity required. If the quantity is less than the original requisitioned quantity, the difference will be canceled with Status Code BQ. If the quantity field contains zero, the entire requisition will be canceled with Status Code BQ. Quantity increases are not authorized.” IC Description DIC MILSTRIP Explanation 517MVerification of Excessive Quantity Requisition AQRDIC AQR not approved for implementation in MILSTRIP, DOD M. From SOS to customer requesting confirmation of quantity requested. 517MResponse to Request for Verification of Excessive Quantity AQVDIC AQV not approved for implementation in MILSTRIP, DOD M. From customer to the SOS with the requisition quantity to be supplied.

5 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP Approved MILSTRIP Change Letter (AMCL) 39, Verification of Excessive Quantity Requisitions Advantages: Savings by eliminating the need for manual research by SoS and off-line communication Improved the response time, improving supply support to the customer Improved capability to maintain a complete mechanical audit trail in the requisition history file Supply PRC Recommendation: Re-staff (with minor updates) for future implementation? When? Withdraw AMCL?