Agenda 10:00 – 11:00 News and update from the Financial Mechanism Office - Anne Camilla Hilton, FMO 11:00 – 11:30 Estonian system of health and e-health Ivi Normet, Debuty Sectretary General on Health, Ministry of Social Affairs 11:30 – 11:45 Developing a concept for integrated services to improve children's mental health Tiina Tõemets, project manager, Ministry of Social Affairs 11:45 – 12:15 Overview of Estonian-Swedish Mental Health and Suicidology Institute and NGO Peaasjad (Head Matters) projects Anna-Kaisa Oidermaa and Merike Sisask, Project promoters

Agenda 12:15 – 12:30 Reporting by project promoters in Estonia Elis Haan, Programme Coordinator 12:30 – 13:45 Lunch 13:45 – 14:00 News and updates from the Programme Donor Partner Elizabeth Peacocke and Otto Christian Rø 14:00 – 15:30 Highpoints and challenges since June 15:30 – 15:45 Implementing programmes Czech Republic 15:45 – 16:00 Coffee Break 16:00 – 17:00 Discussion and questions 19:00 Dinner at Seaplane Harbour Museum

Establishing Children´s Mental Health Centres  Building up the infrastructure (new centre will be build in Tallinn - part of the Tallinn´s Children Hospital. All developed centres are based on current psychiatrical clinics)  Developing the concept of regional mental health centres  Training and preparing personnel for working in the centre  Developing new services – out reach and home treatment  Increasing capacity of inpatient and outpatient services  Establishing local outpatient counselling teams in smaller regions  Coordinating the network with specialists from other sectors to promote mental health in these sectors and to ensure early detection and proper case management of mental health problems  Supervisions and trainings for specialists from other sectors

Regional children mental health centres

Norwegian Financial Mechanisms Programme „Public Health Initiatives“ Elis Haan Reporting by Project Promoters in Estonia

After Selection Committee meeting  Minister´s decree which projects received funding  Meetings with Project Promoters if further clarification is needed – Project activities or changes in budget  Overviewing partnership agreements together with Foreign Financial Unit from the Ministry of Social Affairs  Clarifying minimum state aid questions  Signing a contract

Reporting by Project Promoters  Project Promoters send a report every 4 months – reporting periods are fixed in the contract  Activities in the current period (planned and actual outcomes, aim of the activities)  Reasons if there have been differences between planned and actual outcomes or in time line  Reasons if there have been complications implementing the Project and how these complications are influencing accomplishing project aims and expected outcomes?  Risk assessment

Reporting by Project Promoters  Communication activities (seminars, meetings etc. – number of participants)  Main activities in next period  Summary of expenses (eligible expenses in total – size of grant/co-financing; percentage of entire budget)

Report form of Project activities

Report form of expenses

Form of advance payment

Process of proceeding interim reports  20 working days after the end of the reporting period Project Promoters send an interim report.  Programme Operator is checking content part and Ministry of Finance is responsible for financial part of the report.  Confirmation letter will be sent to the Project Promoter if the report is accepted.  After the confirmation new advance payment will be made to the Project Promoter.

Exchange of information with Project promoters  Regular meetings  Open call projects together  Number of meetings depends on the Project  Information seminars – how do fill interim reports? Which documents should be sent?  Contact seminars for promoting contacts with Norwegian experts

Thank you! Elis, Anna & Käthlin