Paul Mundy Managing correspondence Using Microsoft Outlook

Paul Mundy Ways to get your Web-based  Yahoo, Gmail, Hotmail… Special program  Outlook, Outlook Express, Eudora…

Paul Mundy Ways to get your Web-based   Problems  You must be online all the time you are reading or writing your s  Slow!  Hard to save to your hard drive

Paul Mundy Using Outlook How to use Outlook  Go online  Download your s  Go offline  Read and answer your s  Go online  Send your s

Paul Mundy Advantages of Outlook Easy and fast Easy to file and manage messages Easy to send attachments Don’t have to be online all the time Good Address Book

Paul Mundy Outlook FoldersMessages Selected message

Paul Mundy Messages in Outlook Always give the message an informative subject Working group meeting 15 Jun Letter 

Paul Mundy Messages in Outlook Keep people informed! Send copies to everyone relevant Outlook keeps record of who you’ve sent message to – so you can check!

Paul Mundy Managing messages in Outlook Make subfolders for different topics  World Bank  Component 1  Component 2  Etc. Save messages in the right subfolder Subfolders

Paul Mundy Using Outlook’s Address Book Enter addresses into Address Book So you don’t forget the address! Also add phone numbers, mailing address, etc.

Paul Mundy Using Outlook’s Address Book Create Distribution Lists of addresses So you can send one message to many people

Paul Mundy Archiving messages in Outlook Tools > Options > Other > Autoarchive

Paul Mundy Managing attachments in Outlook Save attachments to your hard drive Put them in appropriate subfolder on hard drive Print them out for hardcopy archive Attachment symbol Right-click here to Save

Paul Mundy If you can’t find an Use Google Desktop to find it If you install Google Desktop, it is integrated into Outlook Google Desktop

Paul Mundy Outlook calendar

Paul Mundy Outlook task list

Paul Mundy Skype or Outlook? Skype is wonderful for instant messaging and telephony But don’t use it for official correspondence Because there’s no record of what you have sent