Data Load/Conversion For WM Implementation

Presentation Overview Introductions Review of SAP tool set for data transfer Describe technique using the tool set Review file samples

Christopher Ford, CIRM Manager, Logistics Systems Brown-Forman Beverages Worldwide Member of original SAP implementation team Implemented SAP WM with SAPConsole Frontline Solutions Magazine, April 2002 Integrated Solutions Magazine, January 2003 Case Study by Intermec Presented at I-COMM 2002 and ASUG 2002

Founded in 1870, and still controlled by one of the founding families Eight production locations $2.3 Billion in FY02 Revs Approx 75% Wine & Spirits with remaining portion from Consumer Durables business Based in Louisville, KY

Celebration

SAP Data Transfer Data transfer workbench (SXDB) Batch input sessions (SM35) SAP mass change (MASS)

Types of Data Transfer Material Master data Storage bin data Inventory Management transactions Warehouse Management T.O.’s

WM Conversion Technique Maintain WM Master Data Remove Stock From IM Storage Location Assign Whse to IM storage location Replace Stock to WM Storage Location Put-away Stock to WM Storage Bin

WM Conversion Steps Maintain WM Master Data Remove Stock From IM Storage Location Assign Whse to IM storage location Replace Stock to WM Storage Location Put-away Stock to WM Storage Bin

Maintain WM Master Data WM 1 view on the material master WM 2 view on the material master Storage bins Control cycle records Types of WM master data

Maintain WM Master Data 1.Create spreadsheet listing master data 2.Lookup where data needs to be stored 3.Upload the data from spreadsheet 4.Execute data transfer Data upload process

Maintain WM Master Data

Saved as a space delimited (PRN) file WM1 View spreadsheet for data upload

Maintain WM Master Data WM1 View

Maintain WM Master Data WM 1 view on the material master WM 2 view on the material master Storage bins Control cycle records Types of WM master data

Maintain WM Master Data Saved as a space delimited (PRN) file WM2 View spreadsheet for data upload

Maintain WM Master Data WM1 View WM2 View

Maintain WM Master Data

SF01

Maintain WM Master Data

WM 1 view on the material master WM 2 view on the material master Storage bins Control cycle records Types of WM master data

Maintain WM Master Data Storage bins Generate with storage bin tool (LS10) Create with data transfer tool

Maintain WM Master Data SPROMenu Path

Maintain WM Master Data

Storage bins Generate with storage bin tool Create with data transfer tool

Maintain WM Master Data Saved as a space delimited (PRN) file

Maintain WM Master Data Storage Bins

Maintain WM Master Data Storage bins Generate with storage bin tool Create with data transfer tool

Maintain WM Master Data Control Cycle Record

Maintain WM Master Data WM 1 view on the material master WM 2 view on the material master Storage bins Control cycle records Types of WM master data

WM Conversion Steps Maintain WM Master Data Remove Stock From IM Storage Location Assign Whse to IM storage location Replace Stock to WM Storage Location Put-away Stock to WM Storage Bin

Remove Stock From SLoc This is D-Day Recommended to coincide with a physical inventory count It is imperative that all stock is removed – Check with MC.9 and MB52

Remove Stock From SLoc MC.9

Remove Stock From SLoc MB52

Remove Stock From SLoc MB52

Remove Stock From SLoc Save as a tab delimited (TXT) file Must have authorization to execute MB11

Remove Stock From SLoc IM Transaction

WM Conversion Steps Maintain WM Master Data Remove Stock From IM Storage Location Assign Whse to IM storage location Replace Stock to WM Storage Location Put-away Stock to WM Storage Bin

Assign WM to storage locations SPRO

Assign WM to storage locations SPRO

Assign WM to storage locations

WM Conversion Steps Maintain WM Master Data Remove Stock From IM Storage Location Assign Whse to IM storage location Replace Stock to WM Storage Location Put-away Stock to WM Storage Bin

Replace Stock to SLoc Re-receiving the inventory follows the same method as removing the stock (sort-of) Use same spreadsheet but change mvt to 561 Disable TR creation for 561 movement

Replace Stock to SLoc SPRO

Replace Stock to SLoc

Save as a tab delimited (TXT) file Must have authorization to execute MB11

Replace Stock to SLoc Stock will be loaded to 998 / AUFNAHME Check data afterwards with MC.9 and MB52 and verify results Compare IM to WM with LX23 Check that the G/L account is cleared

WM Conversion Steps Maintain WM Master Data Remove Stock From IM Storage Location Assign Whse to IM storage location Replace Stock to WM Storage Location Put-away Stock to WM Storage Bin

Put-away Stock The final step moves the stock from 998 / AUFNAHME to its physical storage bin. If storage unit management is used then some configuration changes must first be made. 1. SU creation must allow external numbers 2. SU length must be 20 characters This is the longest activity. May be several hours depending on the number of entries.

Put-away Stock SPRO

Put-away Stock

This change impacts all SU creation for all warehouses!!!

Put-away Stock Saved as a space delimited (PRN) file

Put-away Stock WM Placement

WM Conversion Steps Maintain WM Master Data Remove Stock From WM Storage Locations Assign Whse to IM storage location Replace Stock to WM Storage Locations Put-away Stock to WM Storage Bin

Summary 1.Transport configuration to PRD client (in advance) A.Disable TR creation for 561 and 562 movements B.Make SU length 20 characters C.DO NOT ASSIGN WM to its STORAGE LOCATION 2.Create all master data (in advance) A.Change decimal notation in user settings B.May need to use mass change on storage bins (LS11) 3.Conduct a physical inventory and reconcile in IM 4.Remove inventory from desired storage locations 5.Assign warehouse to desired storage locations 6.Replace inventory to the storage locations 7.Place stock into proper storage bins 8.Reset user settings and change SU number to correct length

Sample Files No warranties expressed or implied Space Delimited File (PRN) Tab Delimited File (TXT)

Thank you for attending! Please remember to complete and return your evaluation form following this session. Session Code: 4905