If We Build It, Will They Come (Eventually)? : Scholarly Communication and Institutional Repositories A Presentation to the NASIG 2005 Conference May 20 & May 21, 2005 by Carol Hixson Head, Metadata and Digital Library Services University of Oregon Libraries

Background Prices rising faster than inflation Movement from paper to electronic New pricing and access models for electronic content Scholarly output increasing

Result? Libraries able to provide access to smaller percentage of total scholarly output

Responses? Serials cancellations Campus discussions on scholarly communication Consortial purchases Broader sharing of collections Cataloging of e-journals Promotion of open-access journals New management tools (SFX, ERM, etc.)

IRs and Open Access IR: digital collections capturing and preserving the intellectual output of a single or multi-university community Open access: allows all members of society to freely access relevant cultural and scientific achievements, in particular by encouraging the free (online) availability of such information

SPARC: Scholarly Publishing and Academic Resources Coalition

The Case for Institutional Repositories

Rationale for Institutional Repositories New Scholarly Publishing Paradigm Institutional Visibility and Prestige Archive Output not Otherwise Captured

ACRL Scholarly Communication

Reforming Scholarly Communication

Issues in Scholarly Communication

Getting Started

Investigate the Software

Evolving Local Policy Framework Submission policies Metadata standards Institutional commitment Copyright and licensing Division of responsibilities and clarification of roles

Develop Local Context

Local Contextual Wrapper Educate on issues and link to broader movement Provide overview of services using meaningful language Personalize the information Answer questions of local interest Provide enough detail Build in redundancy

Educate on Issues of Concern

Scholarly Communication Crisis : Background

Link to Broader Movement

Wellcome Trust and Open Access

Berlin Declaration on Open Access

Provide Overview of Services

Personalize the Information What’s in it for me page

What’s In It For Them?

Answer Questions of Local Interest

Copyright Concerns

SHERPA

Sample Policy on Copyright

Provide Enough Detail

License Agreement

Structure of Scholars’ Bank Communities Sub-communities (sometimes) Collections  Titles  Items

Sample Community

Collections within Communities

Individual Titles within Collections

Individual Files Make Up Titles

Items Can Be in Multiple Collections

Mediated Submissions

Serials In Scholars’ Bank : Issues Locating appropriate content Getting permission to archive Converting to electronic form, if needed Migrating to different file formats, if needed Educating campus editors and authors about serial publishing Presenting them in a useable fashion Deciding on the appropriate metadata Deciding on links between the IR and the catalog

Locating appropriate content Newsletters Online journals Online newspapers Integrating web sites

CultureWork

Getting permission to archive Explain the benefits Pursue them Make it as easy as possible Offer to do all the work, if necessary

Conversion of Existing Files

Complexities of Harvesting

HTML Archives and Multiple Pages How Deep do You Go?

Capturing Links

Broken or Inaccurate Links

Logical or Useful Presentation

Numbering or the Lack Thereof

Chronological Displays of Issues

Actual Issue of Newsletter

Appropriate Level of Metadata

Links From the Catalog

Cataloging Issues

Current Efforts Departments, programs, institutes Hosting ejournals, newsletters, web sites Electronic theses Individual class archives Undergraduate Research Award program Individual faculty sites Graduate student community

Electronic Theses

Individual class archives

Undergraduate Library Research Awards

Individual Faculty Collections

How are we doing? How do we measure success? How are we doing compared to others? How are we doing collectively?

MIT

California Digital Library

University of Toronto

University of Glasgow

University of Rochester

University of Edinburgh

University of Kansas

University of Arizona

University of Oregon’s Scholars’ Bank

Are We Changing Scholarly Communication Patterns? Not in the way we planned Slowly Expanding access to grey literature

Next Steps at the UO Continue to acquire content Continue to market Align more closely with instructional programs Develop self-submission model among some communities Establish advisory group Develop searching guides Contribute further to software development Refine use statistics

Contact Information for Scholars’ Bank Carol Hixson Head, Metadata and Digital Library Services University of Oregon Libraries (541)