1 ERP  What are Enterprise Resource Planning (ERP) Systems? Incredibly large, extensive software packages used to manage a firm’s business processes. Standard software packages that must be configured to meet the needs of a company Database programs with the following functions: Input Storage/Retrieval Manipulation Output 28,610+ Tables in SAP

2 ERP  Who are the big ERP vendors? SAP, the German juggernaut Systeme, Anwendungen, Produkte in der Datenverarbeitung, or Systems, Analysis and Products in Data Processing. Don’t be a sap! Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft) Microsoft Great Plains, aimed at smaller companies SAP Business One is competing product

3 SAP R/3 Enterprise FI Financial Accounting CO Controlling Workflow PP Prod. Planning SD Sales & Distrib. MM Materials Mgmt. QM Quality Mgmt. PM Plant Maint. HR Human Resources AM Asset Mgmt. PS Project System

4 SAP R/3 Enterprise Oracle DB2 MSSQL SAP can use a number of database programs to actually store the data.

5 Configuration  Configuration is the process of making standard software fit your business. SAP, as an example, has: Over 8000 configuration decisions Data structuring Sales divisions, distribution channels Rewriting Code (Modifications) Not recommended because of compatibility problems when updated versions of the software are installed. Customization Writing code at SAP-specified user exits Third-party software solutions

6 Fitter Snacker Company Manufacturing Process Inputs Outputs FI CO Material Master Vendor Master Pricing Cust. Master Pricing Basic Data Calendars Currencies

7 Three-tier Client/Server Architecture USER PCs Application Server Application Server Application Server Application Server Database Server

8 Two Tier Client/Server System (Training Configuration) User PCs Database and Application Server

9 SAP vs. MS Office Database and Application Server Nothing is saved on your PC. Only things saved on our server in Missouri are saved, and they are saved for good.

10 Saving in Windows vs. SAP  In Window Applications, you save often so you don’t lose everything when you get the Blue Screen of Death:

11  In SAP, there are very few delete options:  Don’t save if things don’t look 100% correct! Exit the transaction and start over Saving in Windows vs. SAP

12 Clients in SAP R/3  What is a client? A way to separate data in the system In some ways, a separate database Also, a table entry Field Mandt Column (attribute) Row (Record) Client

13 Fitter Snacker Setup SAP 5 Server Client Fitter Snacker 02 Fitter Snacker 03 Fitter Snacker 99 Fitter Snacker Client Fitter Snacker 02 Fitter Snacker 03 Fitter Snacker 99 Fitter Snacker Client Fitter Snacker 02 Fitter Snacker 03 Fitter Snacker 99 Fitter Snacker

14 Data Set Number (##)  I am data set number 00, not you! Enter Cred. Contr. area ##CR and Currency USD

15 SAP 5 System Landscape 201 Config. 202 CATT Test 203 FS Master 501 FS Student 502 FS Student 503 FS Student

16 Logging On – SAP Gui  To log on to an R/3 system with the SAP Gui, you need the proprietary SAP Gui (Graphical User Interface) software loaded on your system and an internet connection Account on SAP R/3 System in Missouri Internet Connection PC with SAP Gui

17 SAP Gui Configuration  First, you need to tell the SAP Gui which system you want to log into: If you don’t have any systems defined, click on New Item

18 System Definition (provided by UCC) Text description (free) Address of system (e.g. sapd.umsystem.edu) SAP Router usually not required R/3 System Selected System Number Frequently 00, but not always System ID Logical name of system

19 Configured SAP Gui Select System: double-click or Logon button

20 Logging On Enter Client Enter User (R/3 Account) Enter Password (R/3 Account) Don’t worry about language— English will default in

21 Logging On On the first time logging in to a new account, you will have to change the password—try To remember your new Password WITHOUT WRITING IT DOWN! Then a message or two Then....

22 Success! SAP Easy Access Master Data Entry Transaction Data Entry

23 Implementation Guide (IMG) Where Configuration Takes Place

24 Data Types  Master Data Data that is relatively stable Materials, Customers, Vendors  Transaction Data Data that is relatively temporary Stored at various stages of a business process Customer orders, purchase orders, production orders, customer payments

25 Transaction Data Transactions flow down the river of time