Microsoft Office Illustrated Introductory, Premium Video Edition Getting Started with Excel 2007

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Understanding Spreadsheet Software Microsoft ExcelMicrosoft Excel electronic spreadsheet programelectronic spreadsheet program allows you to perform numeric calculationsallows you to perform numeric calculations The spreadsheet is called a worksheetThe spreadsheet is called a worksheet Individual worksheets are stored in a workbookIndividual worksheets are stored in a workbook

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Understanding Spreadsheet Software Advantages of using ExcelAdvantages of using Excel Enter data quickly and accuratelyEnter data quickly and accurately Recalculate data easilyRecalculate data easily Perform what-if analysisPerform what-if analysis Change the appearance of informationChange the appearance of information Create chartsCreate charts Share informationShare information Build on previous workBuild on previous work

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Understanding Spreadsheet Software Sample worksheet with chart

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Touring the Excel 2007 Window Name boxName box displays the active cell addressdisplays the active cell address Formula barFormula bar allows you to enter or edit data in the worksheetallows you to enter or edit data in the worksheet CellCell intersection of a row and a columnintersection of a row and a column

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Touring the Excel 2007 Window Cell addressCell address each cell’s own unique locationeach cell’s own unique location identified by its coordinates (A1)identified by its coordinates (A1) Active cellActive cell cell in which you are workingcell in which you are working Sheet tabsSheet tabs let you switch from sheet to sheet in a workbooklet you switch from sheet to sheet in a workbook

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Touring the Excel 2007 Window Status barStatus bar brief description of the active command or task in progressbrief description of the active command or task in progress RangeRange selection of two or more cellsselection of two or more cells example – B5:B14example – B5:B14

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Touring the Excel 2007 Window Name box and current cell address Formula bar Sheet tabs Cell pointer Status bar Open workbook

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Understanding Formulas FormulasFormulas equations in a worksheetequations in a worksheet allow users to make calculations with accuracyallow users to make calculations with accuracy

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Understanding Formulas When creating calculations in Excel, it is important to:When creating calculations in Excel, it is important to: Know where the formulas should beKnow where the formulas should be Know exactly what cells and arithmetic operations are neededKnow exactly what cells and arithmetic operations are needed Create formulas with careCreate formulas with care Use cell references rather than valuesUse cell references rather than values Determine what calculations will be neededDetermine what calculations will be needed

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Understanding Formulas Formula appears in formula bar Result of formula Viewing a Formula

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Understanding Formulas Excel arithmetic operators

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Entering Labels and Values and Using AutoSum LabelsLabels contain text and numerical informationcontain text and numerical information not used in calculationsnot used in calculations help you identify data in rows/columnshelp you identify data in rows/columns enter all the labels first before entering other contententer all the labels first before entering other content ValuesValues numbers, formulas, and functions that can be used in calculationsnumbers, formulas, and functions that can be used in calculations

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Entering Labels and Values and Using AutoSum FunctionFunction built-in formulabuilt-in formula AutoSum buttonAutoSum button sums the adjacent range above or to the leftsums the adjacent range above or to the left can adjust the rangecan adjust the range Fill buttonFill button fills cells based on the first number sequence in the rangefills cells based on the first number sequence in the range

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Entering Labels and Values and Using AutoSum Cells included in formula Formula AutoSum button Creating a formula using the AutoSum button Fill button

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Editing Cell Entries Active cell Insertion point Mode indicator Worksheet in Edit mode

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Editing Cell Entries Common pointers in Excel

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Entering and Editing a Simple Formula Formula prefixFormula prefix Formulas start with the equal sign (=)Formulas start with the equal sign (=) Calculation operatorsCalculation operators indicate what type of calculation you want to performindicate what type of calculation you want to perform Arithmetic operatorsArithmetic operators perform mathematical calculations such as adding and subtractingperform mathematical calculations such as adding and subtracting

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Inserting a Function A function is a predefined worksheet formula that makes it easy to perform a complex calculationA function is a predefined worksheet formula that makes it easy to perform a complex calculation Can be used by itself or within a formulaCan be used by itself or within a formula If used alone, begins with the formula prefix (=)If used alone, begins with the formula prefix (=)

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Inserting a Function Function Argument Insert Function button Description and argument format Function Arguments dialog box

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Typing a Function A function can be typed manually into a cellA function can be typed manually into a cell You must know the name and initial characters of the functionYou must know the name and initial characters of the function Can be faster than using the Insert Function dialog boxCan be faster than using the Insert Function dialog box

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Typing a Function While manually typing a function, it is necessary to begin with the equal sign (=)While manually typing a function, it is necessary to begin with the equal sign (=) Once you type an equal sign, each letter you type activates the AutoComplete featureOnce you type an equal sign, each letter you type activates the AutoComplete feature

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Typing a Function MAX function in progress

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Switching Worksheet Views Page Layout View Workbook Views group Header text box Vertical ruler Horizontal ruler

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Switching Worksheet Views Page Break Preview Blue outline indicates print area Bottom page break indicator

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Choosing Print Options You can see how a worksheet would look when printed using:You can see how a worksheet would look when printed using: Page Layout tabPage Layout tab The dotted line indicates the print area, the area to be printedThe dotted line indicates the print area, the area to be printed Print PreviewPrint Preview You can print from this view by clicking the Print button on the RibbonYou can print from this view by clicking the Print button on the Ribbon

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Choosing Print Options Page Layout tabPage Layout tab Page Setup groupPage Setup group Print orientation: landscape or portraitPrint orientation: landscape or portrait Scale to Fit groupScale to Fit group Sheet Options groupSheet Options group Print dialog box lets you choose the number of copies, the printer, etc.Print dialog box lets you choose the number of copies, the printer, etc.

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Choosing Print Options Worksheet with Portrait orientation Page Layout tab Dotted line surrounds print area

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Choosing Print Options Worksheet in Print Preview Print button Zoom button Close Print Preview button