Making Effective Presentations
Outline of Presentation
§Purposes of Presentations
Outline of Presentation §Purposes of Presentations §Types of Presentations
Outline of Presentation §Purposes of Presentations §Types of Presentations §Analysis of Speaking Situation
Outline of Presentation §Purposes of Presentations §Types of Presentations §Analysis of Speaking Situation §Elements of a Good Presentation
Outline of Presentation §Purposes of Presentations §Types of Presentations §Analysis of Speaking Situation §Elements of a Good Presentation §Organization of Presentations
Outline of Presentation §Purposes of Presentations §Types of Presentations §Analysis of Speaking Situation §Elements of a Good Presentation §Organization of Presentations §Notes and Outlines
Outline of Presentation §Purposes of Presentations §Types of Presentations §Analysis of Speaking Situation §Elements of a Good Presentation §Organization of Presentations §Notes and Outlines §Voice and Eyes
Purposes of Presentations
§To inform
Purposes of Presentations §To inform l to convey facts
Purposes of Presentations §To inform l to convey facts l present objective information, not opinion
Purposes of Presentations §To inform §To persuade
Purposes of Presentations §To inform §To persuade l to hold certain beliefs
Purposes of Presentations §To inform §To persuade l to hold certain beliefs l to take certain actions
Purposes of Presentations §Many are both informative and persuasive
Types of Presentations
§Informal
Types of Presentations §Informal l Require less preparation than formal
Types of Presentations §Informal l Require less preparation than formal l Given to familiar persons
Types of Presentations §Informal l Require less preparation than formal l Given to familiar persons Peer group
Types of Presentations §Informal l Require less preparation than formal l Given to familiar persons Peer group Immediate supervisors
Types of Presentations §Informal l Require less preparation than formal l Given to familiar persons Peer group Immediate supervisors Listeners familiar with your work
Types of Presentations §Informal §Formal
Types of Presentations §Informal §Formal l Require a fair amount of preparation
Types of Presentations §Informal §Formal l Require a fair amount of preparation l Audience is unfamiliar
Types of Presentations §Informal §Formal l Require a fair amount of preparation l Audience is unfamiliar l Time limits are often imposed
Analysis of Situation
§Purpose of your presentation.
Analysis of Situation §Purpose of your presentation. §Who is the audience?
Analysis of Situation §Purpose of your presentation. §Who is the audience? l What do they know about the subject?
Analysis of Situation §Purpose of your presentation. §Who is the audience? l What do they know about the subject? l How do they feel about the subject?
Elements of a Good Presentation
§Indicate the purpose of the presentation
Elements of a Good Presentation §Indicate the purpose of the presentation §Preview what the presentation will cover
Elements of a Good Presentation §Indicate the purpose of the presentation §Preview what the presentation will cover §Include clear transitions
Elements of a Good Presentation §Indicate the purpose of the presentation §Preview what the presentation will cover §Include clear transitions §Include specific examples and illustrations
Elements of a Good Presentation §Indicate the purpose of the presentation §Preview what the presentation will cover §Include clear transitions §Include specific examples and illustrations §Summarize major points
Elements of a Good Presentation §Indicate the purpose of the presentation §Preview what the presentation will cover §Include clear transitions §Include specific examples and illustrations §Summarize major points §Indicate action you want audience to take
Organization of Presentation
§Same principles as writers use
Organization of Presentation §Same principles as writers use l chronological
Organization of Presentation §Same principles as writers use l chronological l cause and effect
Organization of Presentation §Same principles as writers use l chronological l cause and effect l problem and solution
Organization of Presentation §Same principles as writers use l chronological l cause and effect l problem and solution l comparison and contrast
Organization of Presentation §Same principles as writers use l chronological l cause and effect l problem and solution l comparison and contrast l priority
Notes and Outlines
§Refer to main points
Notes and Outlines §Refer to main points §Specific facts
Notes and Outlines §Refer to main points §Specific facts §Quotations
Notes and Outlines §Refer to main points §Specific facts §Quotations §Statistics
Reading a Paper?
§Very,
Reading a Paper? §Very, very,
Reading a Paper? §Very, very, very,
Reading a Paper? §Very, very, very, boring,
Reading a Paper? §Very, very, very, boring, boring,
Reading a Paper? §Very, very, very, boring, boring, boring
Reading a Paper? §However…
Reading a Paper? §However… l colloquial form
Reading a Paper? §However… l colloquial form l rehearse many times
Reading a Paper? §However… l colloquial form l rehearse many times l can sound natural
Reading a Paper? §Advantages…
Reading a Paper? §Advantages… l don’t have to remember everything
Reading a Paper? §Advantages… l don’t have to remember everything l keeps you from straying
Voice and Eyes
§Pace yourself.
Voice and Eyes §Pace yourself. l Normal speech is about 150 words per minute.
Voice and Eyes §Pace yourself. l Normal speech is about 150 words per minute. l Speak quickly: tire audience quickly.
Voice and Eyes §Pace yourself. l Normal speech is about 150 words per minute. l Speak quickly: tire audience quickly. l Speak slowly: audience can absorb your points.
Voice and Eyes §Pace yourself. l Normal speech is about 150 words per minute. l Speak quickly: tire audience quickly. l Speak slowly: audience can absorb your points. l Pauses help audience reflect on your subject.
Voice and Eyes §Vary the tone of your voice.
Voice and Eyes §Vary the tone of your voice. §Maintain eye contact with members of your audience.
Rules For Text Slides
§Keep titles short
Rules For Text Slides §Keep titles short §Don’t have the visual tell everything
Rules For Text Slides §Keep titles short §Don’t have the visual tell everything §Each line is a basic thought
Rules For Text Slides §Keep titles short §Don’t have the visual tell everything §Each line is a basic thought §Maximum of five or six lines per slide
Rules For Text Slides §Keep titles short §Don’t have the visual tell everything §Each line is a basic thought §Maximum of five or six lines per slide §Maximum of six words per line
Rules For Text Slides §Type Styles:
Rules For Text Slides §Type Styles: l Select simple type styles
Rules For Text Slides §Type Styles: l Select simple type styles l Use only one or two type styles per slide
Rules For Text Slides §Type Styles: l Select simple type styles l Use only one or two type styles per slide l Retain those styles throughout
Rules For Text Slides §Type Styles: l Select simple type styles l Use only one or two type styles per slide l Retain those styles throughout l Style should enhance, not overpower, the message
Rules For Text Slides §Type Styles: l Select simple type styles l Use only one or two type styles per slide l Retain those styles throughout l Style should enhance, not overpower, the message §Use at least 28 and 40 point type (text and titles)
Avoid
§Visuals that can’t be read from the back of the room
Avoid §Visuals that can’t be read from the back of the room §Too much text for audience to read while you are speaking
Avoid §Visuals that can’t be read from the back of the room §Too much text for audience to read while you are speaking §Leaving a slide on the screen too long
Avoid §Visuals that can’t be read from the back of the room §Too much text for audience to read while you are speaking §Leaving a slide on the screen too long §Letters too small to read
Avoid §Slides so busy audience doesn’t know what to focus on
Avoid §Slides so busy audience doesn’t know what to focus on §Confusing layouts
Avoid §Slides so busy audience doesn’t know what to focus on §Confusing layouts §Highly complex charts and diagrams
The End