Making Effective Presentations. Outline of Presentation.

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Presentation transcript:

Making Effective Presentations

Outline of Presentation

§Purposes of Presentations

Outline of Presentation §Purposes of Presentations §Types of Presentations

Outline of Presentation §Purposes of Presentations §Types of Presentations §Analysis of Speaking Situation

Outline of Presentation §Purposes of Presentations §Types of Presentations §Analysis of Speaking Situation §Elements of a Good Presentation

Outline of Presentation §Purposes of Presentations §Types of Presentations §Analysis of Speaking Situation §Elements of a Good Presentation §Organization of Presentations

Outline of Presentation §Purposes of Presentations §Types of Presentations §Analysis of Speaking Situation §Elements of a Good Presentation §Organization of Presentations §Notes and Outlines

Outline of Presentation §Purposes of Presentations §Types of Presentations §Analysis of Speaking Situation §Elements of a Good Presentation §Organization of Presentations §Notes and Outlines §Voice and Eyes

Purposes of Presentations

§To inform

Purposes of Presentations §To inform l to convey facts

Purposes of Presentations §To inform l to convey facts l present objective information, not opinion

Purposes of Presentations §To inform §To persuade

Purposes of Presentations §To inform §To persuade l to hold certain beliefs

Purposes of Presentations §To inform §To persuade l to hold certain beliefs l to take certain actions

Purposes of Presentations §Many are both informative and persuasive

Types of Presentations

§Informal

Types of Presentations §Informal l Require less preparation than formal

Types of Presentations §Informal l Require less preparation than formal l Given to familiar persons

Types of Presentations §Informal l Require less preparation than formal l Given to familiar persons Peer group

Types of Presentations §Informal l Require less preparation than formal l Given to familiar persons Peer group Immediate supervisors

Types of Presentations §Informal l Require less preparation than formal l Given to familiar persons Peer group Immediate supervisors Listeners familiar with your work

Types of Presentations §Informal §Formal

Types of Presentations §Informal §Formal l Require a fair amount of preparation

Types of Presentations §Informal §Formal l Require a fair amount of preparation l Audience is unfamiliar

Types of Presentations §Informal §Formal l Require a fair amount of preparation l Audience is unfamiliar l Time limits are often imposed

Analysis of Situation

§Purpose of your presentation.

Analysis of Situation §Purpose of your presentation. §Who is the audience?

Analysis of Situation §Purpose of your presentation. §Who is the audience? l What do they know about the subject?

Analysis of Situation §Purpose of your presentation. §Who is the audience? l What do they know about the subject? l How do they feel about the subject?

Elements of a Good Presentation

§Indicate the purpose of the presentation

Elements of a Good Presentation §Indicate the purpose of the presentation §Preview what the presentation will cover

Elements of a Good Presentation §Indicate the purpose of the presentation §Preview what the presentation will cover §Include clear transitions

Elements of a Good Presentation §Indicate the purpose of the presentation §Preview what the presentation will cover §Include clear transitions §Include specific examples and illustrations

Elements of a Good Presentation §Indicate the purpose of the presentation §Preview what the presentation will cover §Include clear transitions §Include specific examples and illustrations §Summarize major points

Elements of a Good Presentation §Indicate the purpose of the presentation §Preview what the presentation will cover §Include clear transitions §Include specific examples and illustrations §Summarize major points §Indicate action you want audience to take

Organization of Presentation

§Same principles as writers use

Organization of Presentation §Same principles as writers use l chronological

Organization of Presentation §Same principles as writers use l chronological l cause and effect

Organization of Presentation §Same principles as writers use l chronological l cause and effect l problem and solution

Organization of Presentation §Same principles as writers use l chronological l cause and effect l problem and solution l comparison and contrast

Organization of Presentation §Same principles as writers use l chronological l cause and effect l problem and solution l comparison and contrast l priority

Notes and Outlines

§Refer to main points

Notes and Outlines §Refer to main points §Specific facts

Notes and Outlines §Refer to main points §Specific facts §Quotations

Notes and Outlines §Refer to main points §Specific facts §Quotations §Statistics

Reading a Paper?

§Very,

Reading a Paper? §Very, very,

Reading a Paper? §Very, very, very,

Reading a Paper? §Very, very, very, boring,

Reading a Paper? §Very, very, very, boring, boring,

Reading a Paper? §Very, very, very, boring, boring, boring

Reading a Paper? §However…

Reading a Paper? §However… l colloquial form

Reading a Paper? §However… l colloquial form l rehearse many times

Reading a Paper? §However… l colloquial form l rehearse many times l can sound natural

Reading a Paper? §Advantages…

Reading a Paper? §Advantages… l don’t have to remember everything

Reading a Paper? §Advantages… l don’t have to remember everything l keeps you from straying

Voice and Eyes

§Pace yourself.

Voice and Eyes §Pace yourself. l Normal speech is about 150 words per minute.

Voice and Eyes §Pace yourself. l Normal speech is about 150 words per minute. l Speak quickly: tire audience quickly.

Voice and Eyes §Pace yourself. l Normal speech is about 150 words per minute. l Speak quickly: tire audience quickly. l Speak slowly: audience can absorb your points.

Voice and Eyes §Pace yourself. l Normal speech is about 150 words per minute. l Speak quickly: tire audience quickly. l Speak slowly: audience can absorb your points. l Pauses help audience reflect on your subject.

Voice and Eyes §Vary the tone of your voice.

Voice and Eyes §Vary the tone of your voice. §Maintain eye contact with members of your audience.

Rules For Text Slides

§Keep titles short

Rules For Text Slides §Keep titles short §Don’t have the visual tell everything

Rules For Text Slides §Keep titles short §Don’t have the visual tell everything §Each line is a basic thought

Rules For Text Slides §Keep titles short §Don’t have the visual tell everything §Each line is a basic thought §Maximum of five or six lines per slide

Rules For Text Slides §Keep titles short §Don’t have the visual tell everything §Each line is a basic thought §Maximum of five or six lines per slide §Maximum of six words per line

Rules For Text Slides §Type Styles:

Rules For Text Slides §Type Styles: l Select simple type styles

Rules For Text Slides §Type Styles: l Select simple type styles l Use only one or two type styles per slide

Rules For Text Slides §Type Styles: l Select simple type styles l Use only one or two type styles per slide l Retain those styles throughout

Rules For Text Slides §Type Styles: l Select simple type styles l Use only one or two type styles per slide l Retain those styles throughout l Style should enhance, not overpower, the message

Rules For Text Slides §Type Styles: l Select simple type styles l Use only one or two type styles per slide l Retain those styles throughout l Style should enhance, not overpower, the message §Use at least 28 and 40 point type (text and titles)

Avoid

§Visuals that can’t be read from the back of the room

Avoid §Visuals that can’t be read from the back of the room §Too much text for audience to read while you are speaking

Avoid §Visuals that can’t be read from the back of the room §Too much text for audience to read while you are speaking §Leaving a slide on the screen too long

Avoid §Visuals that can’t be read from the back of the room §Too much text for audience to read while you are speaking §Leaving a slide on the screen too long §Letters too small to read

Avoid §Slides so busy audience doesn’t know what to focus on

Avoid §Slides so busy audience doesn’t know what to focus on §Confusing layouts

Avoid §Slides so busy audience doesn’t know what to focus on §Confusing layouts §Highly complex charts and diagrams

The End