Microsoft Office Word 2007 Illustrated Complete Developing Multipage Documents

2Microsoft Office Word 2007 Illustrated Complete Build a document in Outline View Work in Outline view Navigate a document Generate a table of contents Generate an index Objectives

3Microsoft Office Word 2007 Illustrated Complete Insert footers in multiple sections Insert headers in multiple sections Create a master document Finalize a master document Objectives

4Microsoft Office Word 2007 Illustrated Complete Building a Document in Outline View Use Outline View to organize headings and subheadings that identify topics and subtopics Assign each heading a level from 1 to 9, with Level 1 being the highest level Assign the Body Text level to the paragraphs

5Microsoft Office Word 2007 Illustrated Complete Building a Document in Outline View Outlining tab is active Level of current heading Minus symbol means that no other heading or text appears below the current heading

6Microsoft Office Word 2007 Illustrated Complete Working in Outline View Promote and demote headings and subheadings Move or delete blocks of text When you move a heading, all of the text and subheadings also move with the heading Use the buttons on the Outlining toolbar to view and work with headings and subheadings

7Microsoft Office Word 2007 Illustrated Complete Working in Outline View Move Up button Expand button Plus outline symbol indicates that additional levels or paragraphs of text are included under the heading Collapse button Show Level list arrow

8Microsoft Office Word 2007 Illustrated Complete Navigating a Document Use the document map and cross references to navigate through a multi-page document The Document Map pane shows all the headings and subheadings in the document A Thumbnail is a smaller version of a page that appears in the Thumbnails pane A cross-reference is text that electronically refers the reader to another part of the document

9Microsoft Office Word 2007 Illustrated Complete Navigating a Document Thumbnails pane

10Microsoft Office Word 2007 Illustrated Complete Navigating a Document Using bookmarks A bookmark identifies a location or a selection of text in a document A bookmark can be a word, the beginning of a paragraph, or a heading Click the Insert tab, then click Bookmark in the Links group to open the Bookmark dialog box

11Microsoft Office Word 2007 Illustrated Complete Generating a Table of Contents Use a table of contents to obtain an overview of the topics and subtopics covered in a multi-page document Word searches for headings, sorts them by heading levels, and then displays the completed table of contents Format headings and subheadings with Heading styles

12Microsoft Office Word 2007 Illustrated Complete Table of contents style Preview Generating a Table of Contents

13Microsoft Office Word 2007 Illustrated Complete Generating an Index An index lists many of the terms and topics included in a document, along with the pages on which they appear Can include main entries, subentries, and cross-references

14Microsoft Office Word 2007 Illustrated Complete Generating an Index Selected text appears here Type text or subentry here

15Microsoft Office Word 2007 Illustrated Complete Generating an Index Creating a cross-reference in the index A cross-reference in an index refers the reader to another entry in the index Use the Cross-reference text box in the Mark Index Entry dialog box to create a cross reference

16Microsoft Office Word 2007 Illustrated Complete Inserting Footers in Multiple Sections Multipage documents often consist of two or more sections that you can format differently Can include different text in the footer for each section and can change how page numbers are formatted from section to section Click the Insert tab, then click the Footer button in the Header & Footer group

17Microsoft Office Word 2007 Illustrated Complete Inserting Footers in Multiple Sections Close Header and Footer button Link to Previous Button deselected Page number changed to 1 Your name entered at the left margin Page 2 of document

18Microsoft Office Word 2007 Illustrated Complete Inserting Headers in Multiple Sections Multi-page documents often consist of two or more sections, each of which can be formatted differently Header text and page numbers can be different in each section Deselect the Link to Previous button when you change the text of a header in a new section

19Microsoft Office Word 2007 Illustrated Complete Inserting Headers in Multiple Sections Table of Contents Page i No TextQuest Specialty Travel Text Your Name Page 1Your Name Page 2 No text appears in the header in section 1 Centered text appears on all pages in section 2 SECTION 1 SECTION 2

20Microsoft Office Word 2007 Illustrated Complete Inserting Headers in Multiple Sections Using text flow options Text flow options control how text in multi-page document breaks across pages Change text flow options in the Paragraph dialog box

21Microsoft Office Word 2007 Illustrated Complete A master document is a Word document that contains links to two or more related documents called subdocuments Create a master document to organize and format long documents such as reports and books Creating a Master Document

22Microsoft Office Word 2007 Illustrated Complete Working with Master Documents Your path will differ

23Microsoft Office Word 2007 Illustrated Complete Finalizing a Master Document Work in Outline view to expand and collapse a master document Expand the master document to view each individual subdocument and make changes to the content Collapse subdocuments for the master document to contain only links to all the subdocuments included within it

24Microsoft Office Word 2007 Illustrated Complete Finalizing a Master Document Once you have inserted subdocuments in a master document, you can Add or update a table of contents Modify the document headers and footers

25Microsoft Office Word 2007 Illustrated Complete Finalizing a Master Document Modifying TOC styles

26Microsoft Office Word 2007 Illustrated Complete26Microsoft Office Word 2007 Illustrated Complete Summary Outline view Use to organize headings and subheadings that identify topics and subtopics in multipage documents Navigate through documents with Document Map Thumbnails Cross-references

27Microsoft Office Word 2007 Illustrated Complete27Microsoft Office Word 2007 Illustrated Complete Summary Table of contents An overview of topics and subtopics covered in a multipage document Index Lists many terms and topics included in a document, along with the pages on which they appear Headers and footers can be unique for each section of a document

28Microsoft Office Word 2007 Illustrated Complete28Microsoft Office Word 2007 Illustrated Complete Summary Master Documents Contains links to two or more related documents called subdocuments Use to organize and format long documents into manageable subdocuments Subdocuments can be opened and edited directly from master document

29Microsoft Office Word 2007 Illustrated Complete Summary Cover PagesCover Pages Add to a document as a title pageAdd to a document as a title page Enter information in content controlsEnter information in content controls Modifying a Table of ContentsModifying a Table of Contents Change TOC levelsChange TOC levels Modify TOC stylesModify TOC styles 29Microsoft Office Word 2007 Illustrated Complete