OIT Office of Information Technology Lands Related Information Systems

OIT Office of Information Technology Intro Facts... The Government of Manitoba: has been involved in lands related computing initiatives for decades (bringing technological advances in GIS, Distributed Databases and Internet) has a responsibility to meet the public's increasing demand for information has a responsibility to continuously review our progress and direction in this area is a center of provincial lands related Information

OIT Office of Information Technology GIS - an area with great potential for service improvement lOIT has undertaken a preliminary review of our current situation lDepartments have provided information on existing or planned land management computing systems lThis review will be a base for setting future strategic directions of lands related systems

OIT Office of Information Technology lLittle interdepartmental consultation and co- ordination lMost systems have been developed in isolation of other departments needs lMultiple systems within individual departments extremely diverse GIS environment Findings….

OIT Office of Information Technology Numbers... l30 land related systems lDepartments:  Agriculture (including MB Crop Insurance Corporation)  Consumer and Corporate Affairs (Land Titles Office)  Energy and Mines  Environment  Highways and Transportation  Government Services (Land Management Services)  Natural Resources  Northern Affairs  Rural Development

OIT Office of Information Technology Findings… Diversity of how land info is used and interpreted throughout the government Similarity in many of the systems - some could accommodate several other outdated systems Standards: not established, but: 80% - the same tools (ESRI, Oracle, NT) 20% - miscellaneous tools, databases, and hardware 20 FTEs (excluding LMS and LTO) working on land management applications

OIT Office of Information Technology Findings... lDuplication of collected, stored and managed land related data:  Basic components for integrated land repository of data are non-existent (Metadata definition, Land Information Data Dictionary, Base Mapping Standards, Information Access Guidelines and Policies)  Many systems process similar data sets lThere is no unique standard base map  various “base maps” with different scales and contents, but:  all departments are interested in having a unique corporate base map

OIT Office of Information Technology Need to... Provide direction and co-ordination to departments to ensure they are partnering on similar projects Recognize departments’ unique needs Ensure sharing ideas with other jurisdictions and agencies (municipal, federal, Crown corporations, and SOAs) Establish a relationship between the business owners (clients) and the facilitators (IT)

OIT Office of Information Technology Other experiences Government of British Columbia has developed a government­wide framework for the management of land information In Ontario, departments formed the Land Cluster to share common standards, systems and data. Their "Land Information Ontario” - integrated GIS system allows users to search for and access a broad range of data about land and property in the province In Nunavut, there is an "one-window" project registration system - NPC Planner. It links project proponents, government agencies, landowners, non- governmental organizations and the general public. It handles land use related applications and provides information about the land use planning process

OIT Office of Information Technology Benefits of integrated approach...  Raising the profile of land systems in government  Timely and accurate decision making  Access to land data from all government departments, agencies, by the general public  All new land data becomes a part of database as it is entered  Electronic transactions  Service delivery is onsite / remote  The benefits for smaller departments  Greater career opportunities for IT professionals  Better possibility for back-up of peers

OIT Office of Information Technology Savings... lGreater utilization of hardware lElimination of duplicate software licenses lGreater price/performance ratios on larger machines lBetter utilization of personnel lPublic money spent more wisely (more value for it) lBetter use of our economic resources lA competitive advantage to industry an ultimate result

OIT Office of Information Technology Proposal … to develop A government-wide framework for lands related systems to include:  a detailed inventory of lands related systems  clear understanding of governmental needs and goals and private sector interests  development of core lands information standards  a clear direction to departments in their development of lands related systems  identification of the most critical areas  examination of the cost-sharing possibility  a plan for new lands system initiatives  achievable timelines/milestones for future activities. #1:

OIT Office of Information Technology Proposal … to develop A method to achieve the co-ordination between affected departments  It must be detailed and enabled so all departments are willing to accept it and abide by it  There must be a firm directive for provision of initial data and ongoing updates  Control of transactions after implementation would require firm and fixed guidelines from or enforced by a central authority #2:

OIT Office of Information Technology The next step... lDecide who should be the lead department, to co-ordinate the development of a government-wide lands management framework lExplore possibilities for creating sub-groups with similar business requirements lSet preliminary milestones for this development

OIT Office of Information Technology Finally... It is necessary to recognize, properly address and eliminate existing barriers to allow for true collaboration The framework must be developed in co-ordination with all concerned departments The time is right to create a corporate, lands related information environment