Federal Acquisition Service U.S. General Services Administration GSA Center for Transportation Management Kidd Scott Kidd and Jim Stroup April 21, 2011 Transportation Branch

Federal Acquisition Service 2 GSA Mission Statement “GSA’s mission is to use expertise to provide innovative solutions for our customers in support of their missions and by so doing foster an effective, sustainable, and transparent government for the American people.” ~ Martha Johnson Administrator, GSA GSA Center for Transportation Management

Federal Acquisition Service 3 Mission – Provide scalable and configurable transportation solutions through common procurement vehicles that are readily accessible by federal government agencies; produce significant savings; maintain quality service levels; and implement commercial best practices for additional cost reductions. Vision –To be the premier Government-wide resource for transportation solutions for federal civilian agencies, offering commercial best of class solutions for a Transportation Management Service, third party payment service, optimization tools, rate management, and vendor partnering. GSA Center for Transportation Management

Federal Acquisition Service QUESTIONS  How big is your transportation group?  What type of transportation needs do you have?  Where are your shipping destinations?  How do you handle Procurement?  Execution?  Settlement? 4

Federal Acquisition Service Transportation Services  Parcel Shipping  Freight Movement – LTL - TL  Special Services  Auto Shipping – Conus – International  24/7 Shipping  Air and Expedited Rates 5

Federal Acquisition Service 6 Discussion Topics  GSA Center for Transportation Management  Requests for Offers (RFOs)  Transportation Management Services Solution (TMSS)  Third Party Payment Service (3PPS)  Domestic Delivery Service (DDS2)  SmartWay Transport Partnership/Sustainability  GSA Value GSA Center for Transportation Management

Federal Acquisition Service CTM Pillars of Success 7  Passion with Integrity  Customer Intimacy & SME Support  Customer Focused Offerings  Leveraged Buying  Innovative Program Management Tools  Ease of use  Collaborative Relationships  The GSA Transportation Management Center Team has over 300 years of transportation experience GSA Center for Transportation Management

Federal Acquisition Service 8 Request for Offers (RFOs)  Two electronic RFOs annually (Currently November 1 and May 1)  Over approved freight TSPs and rate filing service providers to submit rates into TMSS  Must be a participating agency to take advantage of the GSA Transportation Services at no cost to the individual agency GSA Center for Transportation Management

Federal Acquisition Service 9 Request for Offers (RFOs)  Freight All Kind (FAK) shipments via closed van for LTL/TL and refrigerated loads.  General rates and Specialized equipment rate offers apply to all agencies  Standing Route Orders (SROs) are set up for agencies requiring tailored services/rates  Standard Tender of Service  GSA General Freight STOS No. 1-F  GSA National Rules Tender No. 100-D  GSA Baseline Rate Publication No D GSA Center for Transportation Management

Federal Acquisition Service RFOs Continued  Specialized Services/One-Time-Only Rates (OTOs)  Expedited/Time Specific Transportation  After hours and weekend services available  Worldwide Shipping 10 GSA Center for Transportation Management

Federal Acquisition Service 11 TMSS (Transportation Management Services Solution)  The first comprehensive online freight and household transportation management system designed exclusively for federal civilian agencies GSA Center for Transportation Management

Federal Acquisition Service 12 Overview of TMSS  End-to-end transportation management solution  Secure, web-based and user-friendly  Compare costs & book shipments on-line  Create electronic bill of lading  Integrated with third party payment service (3PPS)  Robust reporting and data analysis  Comply with 41 CFR requirement GSA Center for Transportation Management

Federal Acquisition Service Value Proposition  GSA negotiates rates leveraging the buying power of the federal civilian government to provide competitive rates  Standard Tender of Service establishes an uniform basis for buying freight transportation  Full replacement value on shipments up to $100,000 without additional insurance requirements  Easy and efficient due to TMSS booking capability  TMSS ensures transparency – agencies receive the most accurate, up-to-date rate information – streamline procurement process 13 GSA Center for Transportation Management

Federal Acquisition Service Value Proposition, Continued  Average savings – 34% off commercial rates  Rates are locked in for a minimum of 6 months, one year, two years depending on Agency requirements  1,805 Freight Management TSPs are in TMSS that provide tremendous capacity  Strict TSP approval process established and managed by GSA  GSA transportation specialists are available to assist customers with use of the program and on the expected level of service from the TSPs 14 GSA Center for Transportation Management COST TO YOUR AGENCY - $0.00

Federal Acquisition Service SmartWay Transport Partnership  GSA – Freight Transportation Management became a SmartWay Logistics Partner on March 21,  GSA is the first federal agency to be certified by the EPA for efforts to reduce greenhouse gases and other air pollutants and improve fuel efficiency within the supply chain.  GSA received a 1.25 Shipper Index Factor (SIF). This is the highest possible score from the EPA and is a symbol for superior fuel efficiency and environmental performance.  Provides agencies a tool to comply with the Executive Order to meet their Strategic Sustainability performance Plan.  Reduce Scope III Emissions, such as emissions from a source not owned or directly controlled by a federal agency but related to agency activities such as vendor supply chains or delivery service, as outlined in Executive Order GSA Center for Transportation Management

Federal Acquisition Service 3PPS (Third Party Payment Service)  Provide agencies a pre-audit on their bills which is mandated by Public Law  Eliminate late payment fees (Prompt Payment Act)  Access to data and tools for stream lining shipping and payment processes  Consolidated invoices for all HHG and Freight shipping  Seamlessly integrates with TMS or current agency system Cost to your agency = $ GSA Center for Transportation Management

Federal Acquisition Service Domestic Delivery Service (DDS2)  81 participating agencies  Efficient management of inbound, outbound, and inter-agency shipments  No fuel surcharge on small parcel shipments  On-time delivery backed by money-back guarantee  Aims to save taxpayers more than $1 billion savings over the 5 year agreement by leveraging the Government’s buying power  Provides easy access to a government wide procurement vehicle that offers best in class pricing and access to data, reports, and tools for improving agency shipping processes  Easy sign up process 17 GSA Center for Transportation Management

Federal Acquisition Service We Help Agencies  USDA – Tree seedlings & test equipment  Specialized racks in temperature controlled vans  FEMA – Presidential Declarations  Typhoon in Guam  Ice storms & floods in Midwest  Earthquake in American Samoa  UNICOR – Furniture & products  Fish & Wildlife – Movement of Fish Tagging Trailer worth 1.4 Million Dollars  US Mint – Pennies & Nickels  GSA Fire Support & Fleet Vehicles  National Industries for the Blind (Ability 1 Program) 18 GSA Center for Transportation Management

Federal Acquisition Service Summary  GSA Center for Transportation Management provides expertise and innovative solutions for our customers’ transportation needs in support of their missions.  The solutions provided will help agencies reduce and streamline costs, meet sustainability goals, obtain data to make informative decisions, free up staff to focus on the agency mission, and provide best in class transportation services to their customers. 19 GSA Center for Transportation Management

Federal Acquisition Service 20 Visit Us on the Internet:  Call us:  Western Zone  Northeastern Zone  Central Zone  GSA Transportation Help Desk GSA Center for Transportation Management

Federal Acquisition Service Contacts: NamePhone Kidd, Blue, Braswell, Bryan, Eckroth, Graham, Gutierrez, Jacobs, Look, Price, Stroup, 21 GSA Center for Transportation Management

Federal Acquisition Service Questions? 22 GSA Center for Transportation Management