Incident Notification & Reporting Incident Notification and Reporting Office of Engineering Safety Texas Engineering Experiment Station (TEES) & The Dwight Look College of Engineering “A safe, healthful, and secure environment for scholarship and research.”

I n c i d e n t N o t i f i c a t i o n 2 Key Concepts Types of Environmental Health & Safety Incidents Notify Your Supervisor… Injury or Illness at Work Workers Compensation Insurance WCI “Employers First Report of Injury or Illness” form Office of Engineering Safety TEES Employees TAMU Employees Non-Employee Students and Visitors

I n c i d e n t N o t i f i c a t i o n 3 Environmental Health, Safety & Security (EH & S) Incidents, include: Accident, Injury, Illness Crisis, Disaster Environmental issues Fire, Explosion Spill, Release (chemical, HazMat, etc) Significant Near-Miss Security Concerns Other …

I n c i d e n t N o t i f i c a t i o n 4 Incident Notification Protocol Notify Your supervisor or Deptartment/Division Head ASAP ! Within 24 hrs of incident occurrence, notify: –Engineering Program Office (EPO) –Office of Engineering Safety (EH&S) Req’d for TEES & COE investigation to: –Determine root causes –Identify controls to reduce risk & prevent recurrence This protocol is required by… i.TEES Rule, E1 Notification In Event of Emergency or Newsworthy Event ii.System Regulation 34.07, Crisis Management iii.The Engineering Safety Plan (Est. at Feb-1996; current revision at FY-2008)

I n c i d e n t N o t i f i c a t i o n 5 What to do if a person gets injured? (TEES Employees) File WCI “Employer’s First Report of Injury and Illness” form with TEES Personnel Services, within 24 hours 1407 William D. Fitch Parkway, College Station, TX TAMU Fax: (979) Required by: –TAMUS - Office of Risk Management –Texas Workers Compensation Insurance Division MUST be on file with TX-WCI within 8 days ! What does it do? –Initiates a workers compensation insurance claim! –Does NOT initiate incident investigation!

I n c i d e n t N o t i f i c a t i o n 6 What to do if a person gets injured? (TAMU Employees & Non-Employees) File the WCI “Employers First Report of Injury or Illness” form from TAMU Human Resources for: –TAMU (university-only) Employees –Non-Employee Students & Visitors (Note: this form is different for TEES Employees Should be completed by the person’s immediate supervisor and faxed within 24 hours of the injury/illness (with the Witness Statement, if available) to: TAMU Workers’ Compensation Office (WCO) Fax: (979) Provide the employee with the 3-page handout titled Injured Worker Rights & Responsibilities.

I n c i d e n t N o t i f i c a t i o n 7 Notification & Report Protocols Notify:When: Responsible Faculty/PIImmediately Department Safety OfficerImmediately TAMU Emergency Services (9-911 or 911)Immediately Building ProctorWithin 1 hour Department/Division HeadWithin 1 hour Manager, Engineering SafetyASAP Employers First Report of Injury to TEES-HRWithin 24 hours

I n c i d e n t N o t i f i c a t i o n 8 In An Emergency!!! TAMU Emergency Medical Services or Police –From a campus phone, dial immediately –Or, direct dial From cell phone or non-campus phone, dial: 911 For Maintenance Emergencies, dial: TAMU Emergency Phone Numbers — Web Page:

I n c i d e n t N o t i f i c a t i o n 9 Office of Engineering Safety Environmental Health, Safety & Security Services

I n c i d e n t N o t i f i c a t i o n 10 Prepared by:

I n c i d e n t N o t i f i c a t i o n 11

Incident Notification & Reporting Incident Notification and Reporting Office of Engineering Safety Texas Engineering Experiment Station (TEES) & The Dwight Look College of Engineering “A safe, healthful, and secure environment for scholarship and research.”