Status of Audit Reports As already pointed out in the 30 th Review Meeting of Finance Controllers- MHRD vide letter No.17/1/2011 dated 24 th May 2011 has requested all the State Project Directors to get the accounts records of SSA for the year audited in a proper and timely manner. Recurrence of the following audit observations was also pointed out. (i)Un-reconciled accounts or funds in transit (ii)Bank reconciliation in arrears or improper Bank reconciliation

(iii) Large outstanding Utilization Certificates (iv) Advances being treated as expenditure. (v) Lack of proper follow up action on old outstanding advances. (vi) Advances given to State Govt. Department for payment of Teacher Salary being treated as expenditure (vii) 2 conditions imposed by PAB for release of funds for teacher salary under SSA are not complied with (viii) Inadequate coverage of Procurement process (ix) All the prescribed documents are not submitted with the audit report

In order to ensure timely submission of the audit report, streamlining the process of audit to avoid recurrence of audit observations some steps were also suggested. It was also requested that the audit report complete in all respects should be submitted to MHRD by 1 st November A copy of MHRD letter dated 24 th May 2011 has again been circulated in the minutes of the 30 th Review Meeting of Finance Controllers to ensure necessary action.

Status of Audit Reports for the year under Sarva Shiksha Abhiyan Audit Report for the year have so far been received from the following States/UTs. Sl. No.Name of the State/UTs 1.Chandigarh It is again requested that submission of the Audit Report for the year by 1 st November 2011 may please be ensured.

In the last meeting of Finance Controllers it was pointed out that 17 States/UTs out of the 34 States/UTs to whom a deficiency letter pointing out the discrepancies in audited accounts and certain audit observations of concern made by the Auditor in the Audit Report were sent have not sent their 1 st response despite repeated reminders. During this quarter 6 out 17 States have sent their response. The following 11 States/ UTs have still to respond to the deficiency letter sent to them. Status of compliance of Audit Reports for the year

1.Arunachal Pradesh7.Jammu & Kashmir 2.Andhra Pradesh8.Manipur 3.Bihar9.Mizoram 4.Chhattisgarh10.Nagaland 5.Dadra & Nagar Haveli11.Rajasthan 6.Goa

Similar letter sent for the year have also not been responded by the following States/UTs despite repeated reminders. 1.Andhra Pradesh 2.Arunachal Pradesh 3.Bihar 4.Chhattisgarh 5.Dadra & Nagar Haveli 6.Jammu & Kashmir 7.Jharkhand 8.Mizoram 9.Nagaland

However compliance in respect of the Audit Report for the following years is still pending with the following States/UTs Arunachal Pradesh, Andhra Pradesh, Bihar, Haryana, Himachal Pradesh, Chhattisgarh, Mizoram, Manipur & Nagaland Arunachal Pradesh, Andhra Pradesh, Bihar, Chhattisgarh, Haryana, Karnataka, Kerala, Madhya Pradesh, Manipur, Mizoram, Nagaland, Puducherry, Sikkim, Tamil Nadu & Tripura

Arunachal Pradesh, Bihar, Chhattisgarh, Chandigarh, Haryana, Himachal Pradesh, Karnataka, Kerala, Manipur, Meghalaya, Maharashtra, Punjab, Nagaland, Rajasthan, Tamil Nadu, Tripura, Uttar Pradesh, Uttarakhand & Madhya Pradesh Andhra Pradesh, Arunachal Pradesh, Assam, Bihar, Chhattisgarh, Chandigarh, Dadra & Nagar Haveli, Goa, Haryana, Himachal Pradesh, Jammu & Kashmir, Jharkhand, Karnataka, Kerala, Maharashtra, Madhya Pradesh, Manipur, Meghalaya, Mizoram, Nagaland, Punjab, Rajasthan, Tripura, Tamil Nadu, Uttarakhand & Uttar Pradesh

Andhra Pradesh, Assam, Arunachal Pradesh, Bihar, Chandigarh, Chhattisgarh, D&N Haveli, Goa, Gujarat, Haryana, Himachal Pradesh, Jharkhand, Jammu & Kashmir, Karnataka, Kerala, Maharashtra, Madhya Pradesh, Manipur, Meghalaya, Mizoram, Nagaland, Puducherry, Punjab, Rajasthan, Sikkim, Tamil Nadu, Tripura, Uttar Pradesh & West Bengal All concerned are again requested to furnish necessary comments/ clarifications/ action taken report at the earliest.

Compliance with the Audit Objections A ttention of the Finance Controllers was also drawn to Para –110.1 of the Manual on Financial Management & Procurement which provides that in order to keep a watch over the settlement of audit objections included in the audit report of statutory auditors and Accountant General / Audit the Accounts Wing / Audit cell of the State Society will maintain a register in the format given in Annexure –XXIV setting apart separate folios for each DDO. It also provides that progress of settlement of audit objections will be reviewed by the SPD on monthly basis and appropriate further action taken to ensure their speedy settlement.

It was pointed out that the above quarterly statement is not being received in MHRD from all the SIS regularly. This report for the quarter ending has not been received from the following State I.S. despite a reminder letter sent to the State Project Directors on 11 th July Compliance of Audit observations / objections is to be reported to GOI by the SIS regularly on a quarterly basis in the format given in Annexure-XXV. As provided in Para the reported compliance with the objections made by the DDOs shall be verified by the Auditor at the time of next Audit.

1.Arunachal Pradesh12.Maharashtra 2.Andhra Pradesh13.Manipur 3.Bihar14.Mizoram 4.Chhattisgarh15.Nagaland 5.Dadra & Nagar Haveli16.Puducherry 6.Daman & Diu17.Punjab 7.Himachal Pradesh18.Rajasthan 8.Jharkhand19.Sikkim 9.Kerala20.Uttarakhand 10.Lakshwadeep21.West Bengal 11.Madhya Pradesh

MHRD vide letter No.17/8/2011-SSA(DIS) dated 15 th September 2011 again pointed out non receipt of the above Report for the quarter ending from the following 23 States. As listed in the letter : (Arunachal Pradesh, Andhra Pradesh, Bihar, Chandigarh, Chhattisgarh, Dadra & Nagar Haveli, Daman & Diu, Himachal Pradesh, Jammu & Kashmir, Jharkhand, Karnataka, Lakshwadeep, Maharashtra, Meghalaya, Manipur, Mizoram, Nagaland, Pondicherry, Rajasthan, Sikkim, Tamil Nadu, Tripura & West Bengal)

All are, therefore again requested to ensure that the Register as prescribed in the Manual is maintained, compliance of objections is reviewed regularly and the quarterly report showing the position of settlement of audit objections is submitted to Govt. of India regularly every quarter by the due date. The above Report for the Quarter Ending due to be received in the Ministry by has been received from A&N Islands only.

Status of IPAI-Reports DelhiPhase-I :Recovery of Rs lakhs (Diversion of funds under Teacher Grant) from State Govt’s share under SSA Phase-II :Settled Phase-III :Report sent on 26 th September Andhra Pradesh Phase-I :Many paras outstanding No. response despite several reminders Phase-II :-do- Phase-III :Report sent on 30 th August 2011.

Haryana Phase-I Phase-II :::: Recovery of Rs lakhs Recovery of Rs lakhs From SG share under SSA Phase-III:Report sent on no response reminder on Punjab Phase-I:2 Paras outstanding–court case Phase-II:8 paras pending – under correspondence in 7 Paras PAB’s approval sought. Phase-III:Report sent on No response reminder

Orissa Phase-I: Closed – All settled Phase-II: One paras requiring regularisation of expenditure Rs lakhs pending – PAB’s approval sought. Phase- III : Report sent on reminder sent on Rajasthan Phase-I: Closed – Settled Phase-II: Some paras pending. No response since long despite reminder letter sent on Phase- III : Report sent on No response. Reminder sent on

Uttar Pradesh Phase-I: Release of Teacher Salary on estimation basis- issues pending. Phase-II: Phase-III:Report sent on No response reminder sent on All concerned are requested to expedite the response/Action Taken Report.

Unspent Balance under DPEP (GOI’s Share due from the States ) Sl. No. Name of the State DPEP Phase Amoun t due ReasonsAmount Refunded Balance still due Reminder letter sent on 1. AssamDPEP-I & II Rs lakhs (i)Short fall in State Share (ii)Some expenditur e not claimed by SIS Rs.31.83Rs lakhs

Sl. No. Name of the State DPEP Phase Amount due ReasonsAmount Refunde d Balance still due Reminde r letter sent on 2.Andhra Pradesh DPEP-IRs lakhs Short fall in State Share -Rs lakhs DPEP-II (APERP) Rs lakhs Originally a State Project subsequently education component converted into Central Project. (i)Civil Works as expansion works of Rs.113 crore got constructed by State Govt. not covered under DPEP. (ii)Audit disallowances (AG Audit) recovered by World Bank from Reimbursement claims. -Rs lakhs

Sl. No. Name of the State DPEP Phase Amount due ReasonsAmoun t Refund ed Balance still due Reminder letter sent on 3.Chhattis garh DPEP-I & II Rs lakhs Under Reconciliation. Adjustment of advances made after closure of the Project has been reported which is not acceptable. Rs lakhs Rs lakhs will increase to Rs lakhs due to reduction in liabilities and receipt of Bank Interest and other receipts GujaratDPEP- II Rs lakhs (AG) Audit disallowances not recovered from concerned departments. Reimbursement claims reduced by sending Minus claims NilRs lakhs

Sl. N o. Name of the State DPEP Phase Amount due ReasonsAmount Refunded Balance still due Reminder letter sent on 5.Himachal Pradesh DPEP-IIRs lakhs No responseNilRs lakhs KeralaDPEP- I & II Rs lakhs Short fall in State share SPD has confirmed & written to SG for release of funds NilRs lakhs Uttar Pradesh DPEP-IIRs lakhs Reimburseme nt of some expenditures could not be claimed by the Project due to delay in reconciliation. The society has requested for waiver. NilRs lakhs

Sl. No. Name of the State DPEP Phase Amount due ReasonsAmount Refunded Balance still due Reminder letter sent on Uttar Pradesh DPEP-IIIRs lakhs -do-NilRs lakhs Tamil Nadu DPEP–I & II Rs lakhs The Project could not claim. Some expenditures for reimbursement. NilRs lakhs West Bengal DPEP-I & II Rs lakhs Under Process of adjustment. UCs being collected. Rs lakhs Rs lakhs