ALIMENTATION AGRICULTURE ENVIRONNEMENT GrapeGen06 Management and Conservation of Grapevine Genetic Resources Jan Dec A european leading project co-funded by EU 24 public and semi-public partners (national collections, certification, research) Following ResGen CT96-081, ECP-GR Vitis WG, Bioversity IPGRIs Caucasus and Black Sea Vitis project

ALIMENTATION AGRICULTURE ENVIRONNEMENT Participation of 24 groups from 17 Countries Austria Azerbaijan Croatia Czech Republic Cyprus France Germany Georgia Greece Hungary Italy Moldavia Marocco Portugal Slovakia Spain Switzerland Participants

ALIMENTATION AGRICULTURE ENVIRONNEMENT 1. Improve our knowledge of the genetic resources in Europe 2. Improve their conservation and management 3. Promote their use in the future General objectifs of the project

ALIMENTATION AGRICULTURE ENVIRONNEMENT Management committee Projet Management Expert Advisor Committee Executive committee 6 coordinators of WPs, INRA (Roberto, Patrice) One administrative (Taillaferie) Director of Vassal collection (Vares) Molecular engineer (Laucou) Ampelographer (Boursiquot) Database expert (Maul) Management (Roberto) Scientific coordinator (Patrice) Administrative network Anne Zanetto (CBR) Serge Hamon (Dir UMR) M. Leguay (Viniflor) MC Dufourt (Agric. chambre) Colmar/Bordeaux (Research) J. Turok (IPGRI-Bioversity) Resp. IPGRI fruits : Ken Tobut

ALIMENTATION AGRICULTURE ENVIRONNEMENT European Commission Project coordinator DATAACQUSITIONDATAACQUSITION WP1 : SSR analysis WP2 : I & II descriptors recording WP3 : On-Farm analysis WP4 : Vitis sylvestris characterisation IASMA Italie IMIDRA Spain DOPI Italie EVN Portugal 20 % = 175 m/p 21 % = 160 m/p 15,5 % = 68 m/p 13 % = 94 m/p MANAGEMENTMANAGEMENT 14.5 % = 121 m/p WP5 : True-to-type confirmation WP6 : Database improvement and enrichment CNR-IVV Italie BAZ Germany 9 % = 53 m/p 7.5 % = 66 m/p WP 7 : safety duplication and preservation initiatives

ALIMENTATION AGRICULTURE ENVIRONNEMENT Budget situation and arrangements Sept 2005 : Requested Community contribution Oct 2006 : Non-eligible costs 1. non EU partners 2. some non-eligible expenses Final : EU contribution Two contrary arbitrations

ALIMENTATION AGRICULTURE ENVIRONNEMENT Financial objective : avoid any further contrary arbitration and budget diminution Follow EU rules for justification A) read the guide, the contract and the annexes B) build a network of administrative officers (english speaking) in charge of follow up C) always fully justify the costs you have indicated for each year D) write every month the personnel expenses (time sheets) E) those who have durable goods, present the original bill and percentage of utilisation of the machine for the project F) conserve all original bills, flight tickets and coupons, hotels etc. Budget situation and arrangements

ALIMENTATION AGRICULTURE ENVIRONNEMENT Keep balance among WPs investment and costs

ALIMENTATION AGRICULTURE ENVIRONNEMENT Technical WPsSubtotalManagement and Coordination WPsSubtotal participant # WP 1WP 2WP 3WP 4 WP 5WP 6WP 7 TOTAL partner partner partner partner partner partner partner partner partner partner partner partner partner partner partner partner partner partner partner partner partner partner partner Keep balance among WPs investment and costs

ALIMENTATION AGRICULTURE ENVIRONNEMENT

ALIMENTATION AGRICULTURE ENVIRONNEMENT 1.1 The annual interim technical activity reports The annual interim technical activity reports shall include: - a summary of the main achievements (maximum 5 pages); - a detailed account of the activities with respect to the objectives and the established work plan (50 pages); - a detailed comparison of the expected and achieved deliverables (not exceeding 10 pages); - an annex, if relevant, containing a set of slides/colour photographs/electronic images illustrating the main activities 1.2 The annual interim financial statements - the annual interim financial statement for the relevant period presenting, following the structure of the estimated budget (see Annex II a), the eligible cost actually incurred and paid. This statement shall: - be drawn up individually for each participants - contain a consolidated version for all participants (INRA) - the external audit reports - an update of the actions budget established in the Annex II of the Grant Agreement (INRA) Each beneficiary shall complete the forms 1-12 and 13, Each organization located outside the EU shall complete the forms 7-12 and 14. Budget situation and arrangements December !

ALIMENTATION AGRICULTURE ENVIRONNEMENT - Inform INRA of any difficulty - Ask questions before taking important decisions - Inform INRA of any change in partner name or situation Inform and make publicity to the project locally and (non-EU partners) seek for national or regional support Budget situation and arrangements

ALIMENTATION AGRICULTURE ENVIRONNEMENT No advance payment : overcoming possible treasury problems - No payment will be done before the first annual reporting (financial and scientific) - The first annual reporting must be in time (January 2008) and correct - In case of problems inform INRA

ALIMENTATION AGRICULTURE ENVIRONNEMENT Presentation and use of websites (internet)

ALIMENTATION AGRICULTURE ENVIRONNEMENT Presentation and use of websites (extranet)

ALIMENTATION AGRICULTURE ENVIRONNEMENT