Oral Reporting

Trend Towards Oral Reporting More control over the message More personable staff meetings More effective discussion of details Less formality in many companies Better to deal with controversial issues Rapid decisions demand oral reporting More decentralized decision making

Demands of Effective Oral Reports Must set objectives – to persuade, inform, or recommend Plan research and organize content Determine the report order - indirect or direct order Maintain objectivity Plan a good closing

Personal Aspects Confidence = prepare and practice 3 Sincerity = dispense no pretense Thoroughness = enough to accomplish your objective, but don’t overdo Friendliness = –show interest in your topic –show interest in your audience –be enthusiastic –be original –be flexible with your audience

Appearance and Bodily Actions Personal appearance Posture Walking Facial expressions Gestures Environment

Use of Voice Variation in pitch Variation in speaking speed Vocal emphasis Unpleasant voice quality Self-analysis

Visual Aids Everyone can see details Explain the visual aid Part of the presentation Emphasize the visual aid Talk to the audience Don’t block view Must ADD something

BEIT 336 Oral Report C’mon you guys! HELP! Plan the order of each presenter Build continuity from one part to the next Plan the physical aspects Plan the transitions Decide who will present the close Q & A? Plan for rehearsal time

Develop a presentation to a sales staff about conducting business in a foreign country. Example – Australia, Japan, China Form groups Choose country Follow assignment handout instructions Rehearse