State University of New York Institutional Research New Systems Project Update AIRPO – January 10-11, 2007

Pilot Campus Project Update John Porter, Helen Ernst & Tom McFeeley Wednesday, January 10, :00 pm – 2:30 pm

New Systems Project Update Today we will review: Development of Data Transfer System Progressing Progress on Course Review Term/Section elements Student Repository Security Implementation Schedule New Newsletters from John & Helen Demo of Banner Course Module Demo of Data Transfer System

Data Transfer System Components Web Services  Batch XML  Transactional XML Web Application  Flat File Upload  XML Upload  Correction Module

Data Submission Flow Web Service Client Web Interface Client (Browser) Web Service Web Application Backend Processing Database

XML stands for extensible markup language. Here is a sample XML for a course 5 FULL_CATALOG_REPLACE John Smith Senior Computer Programmer/Analyst JRSMITH ADD 5 ARUS526 Russian 19th C Poetry Russian Nineteenth Century Poetry T00:00:00-05:00

Pilot Project Status - Course  Test environment has the ability to accept flat files and XML.  Web Application is available in test to pilot campuses  Web Services are available in test to pilot campuses  Pilot Campuses will send test files during January and February 2007.

Pilot Project Status - Course  Banner beta release for the Data Transfer System is available now on the SICAS FTP Site.  Banner Patch will be sent in January to allow campuses to transmit data  Several pilot campuses have already sent test course submissions.

Pilot Project Status - Term  Term/Section Submission Elements are available on the web Elements are locked for the pilot Data Transfer System will be able to accept Term/Section submissions June 2007 It is important to have the local student id match on the SDF and term/section submission

Pilot Project Status - Student  Student Repository Database to hold Student information has been designed Data from data warehouse will be used for initial load  Campuses may be asked to assist with data cleanup Key data elements will be available to campuses including the new SUNY ID  XML format or flat file

Web Service Security  Authentication is the process of verifying a person's identity  Authorization is the process of verifying that a known person has the authority to perform a certain operation  Encryption - is the process of obscuring information to make it unreadable without special knowledge

Web Service Security  Connections to the web service must use HTTPS  XML-Signature is used to identify the campus and department sending the SOAP message. The certificate used for signing is itself signed by a certificate authority run at System Administration.  Certificates for each campus can be downloaded from a HTTPS secured web page located at

Certificate Authority

Implementation Schedule  Schedule available on:  Upcoming dates for pilot campuses Course test – January 2007 Course prod – February 2007 Student cleanup – Spring 2007 Student ID available in test – June 2007 Term/section – June 2007

How to Stay Informed  Newsletters – sent to listservs  Use the listservs Send updates for the listserv to   Phone (518) For non-pilot campuses  For pilot campuses   Come to the Working Committee Meeting Working Committee Agenda January 24, 2007 at SUNY Plaza, Albany 9:30 am – 4:30 pm

Thanks for your time and attention Helen Ernst Assistant Director of Institutional Research and Data Warehouse Systems Development