University of Colorado at Denver and Health Sciences Center HSC Office of Grants and Contracts Update.

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Presentation transcript:

University of Colorado at Denver and Health Sciences Center HSC Office of Grants and Contracts Update

Over the next few minutes we will touch on... ► OGC Management Changes ► OGC Core Services ► Goals ► Educational Mandates ► Policy Changes ► Process Changes ► Funding Results – FY05

Managers ► Jennifer Silverthorne - Pre Award ► Les Ray – Contracting ► Pam Vincent – Post Award ► Wayne Trueman - Accounting ► Search in Process – Policy and Education

Vice Chancellor for Research Office of Grants and Contracts Pamela J. Jones, Ph.D. Director Jennifer Silverthorne Manager, Pre Award Les Ray Manager, Contracts Pam Vincent Manager, Post Award Wayne Trueman Manager, Accounting Manager, Policy and Education

Core Services Pre Award ► Review proposals and grant applications ensuring adherence to applicable policy ► Track proposals ► Ongoing communication with PI/Administrators regarding proposal status ► Award review and set-up ► Other services – extensions, gifts, grants and foundation modifications

Core Services Accounting ► Project Set-up ► Budget ► SPINS ► Gift Program Creation and Cash Deficit Monitoring ► Accounts Receivable ► Effort Reporting ► Construction Projects ► HHS and NSF Reports ► Letters of Credit Cash Draws ► Cost Sharing Review ► Audit Liaison ► Annual Report and Schedule K

Core Services Contracts ► Negotiate contracts, amendments and subcontracts ► Assist Principal Investigators and Administrators with contract terms and budgets ► Operationalize contracts

Core Services Post Award ► Generate project financial reports ► Assist PI/Administrators with interpretations and compliance ► Close projects within 180 days of termination ► Ensure project expenses are allowable ► Provide oversight on complex grant issues ► Produce exception reports

OGC Goals ► Implement online/electronic applications ► Gap analysis focused on the new PeopleSoft PostAward modules to be implemented Fall 2005 & standardize processes ► Ensure a climate of customer service ► Education

Education Mandates ► A-21 Checklist ► Financial Training ► Personnel Effort Reporting ► Direct Charging Policy ► Financial Statement Review ► Research Administration – Start to Finish  First-time PIs/Junior Faculty, PRA and Administrative Staff

Policy Changes ► Gift Deficit Policy ► Project Deficit Policy ► Personnel Effort Reporting Policy ► Expedited Review in PreAward

Process Changes ► Electronic Routing of Proposals ► Personnel Effort Reporting ► Post Award Accounting Module Implementation ► Electronic Proposal Submissions ► Administrator Advisory Group ► Faculty Advisory Group

Federal Audit Results Concerning Sponsored Projects ► Unallowable Costs  Administrative Services  Uncertified or Missing PERs  Double Billing – Medicare and Grants

Administrator Advisory Group ► Operational Interface with OGC ► 2-3 Meeting/Year ► Charge:  Federal/State Policy  University Requirements  Operational Issues, e.g.. – Systems, Knowledge of Staff

Funding Results – FY 2005 ► 1,618 awards ► $345M funding – 15% increase ► HSC highest research funded campus FY 05 ► Congratulations!