Introduction to Student Administration on StudyNet

Topics Overview of StudyNet. Staff & Student Registration on StudyNet Module Planner (MP). Module Problems Reporter (MPR). Pathway Point Group Planner (PPGP). Programme Websites Further Information on getting help

Overview of StudyNet StudyNet is the UH-developed ‘Managed Learning Environment’ (MLE). Provides a single place for information to be delivered to Staff and Students. Integrates key university systems. Available 24/7 from anywhere with an Internet connection.

Registration Staff & Students on StudyNet Students Automatic From Genesis (student record system) Staff Manual (DIY)

Registration Student Overnight Run Run at 4am every day Reads Genesis records Updates StudyNet Registers new Students Update Student portal with links Update class list on websites

Registration Staff No electronic records available Therefore DIY Registration methods : Automatic on website creation Self registration (leader ed) Phone a friend (already on the website) Using Module Planner

Module Planner Features Provides information about modules: DMD Information DMD code Title Status, i.e. APR, PEN, EXP, APN, XVS. Semesters running … StudyNet Information Websites created Registered staff Linked (Slave) modules

Module Planner Viewing All staff can see the details Only some staff can change the information List people with “update” access Search for module information by: DMD code Faculty Owning Department Excel spreadsheet summary

Module Planner Staff Registration Staff registration requires update access All staff can view Only some can update Modules Leaders Staff with update access on planner Add new staff Remove staff Change staff role (Admin, Tutor, Leader)

Module Planner Linked Modules Students on different DMD but in same class One website is the master and one slave Master Website All student are in class list whether from master or slave All teaching resources are here Slave Website No students, no resources There may be more than 1 slave website Link in student portal is to master website

Module Planner Website Creation Overnight Job Created if APR & NOT slave Semester A - July Semester B - November Semester C - April Can be stopped, delayed or advanced

Module Planner Online Tutorial There is an online tutorial which is recommended. It gives an animated demonstration of using the Module Planner On StudyNet go to : Technical support Scroll down to Using StudyNet On-line Tutorials Select the Module Planner Tutorial

Module Planner Summary Genesis DMD information StudyNet Websites created Staff lists add/remove Linked Modules Creation

Module Problems Reporter Identifies students with module problems Runs overnight Collates the info & create reports Reports accessible by: student name student record number (SRN) module DMD code department

Identifying the problem Automatic detection Student reported

Automatic Detection Chas diagram here Overnight run detects the problem Genesis team corrects the problem Problem solved

Student reported Can only report missing modules Modules they believe they should be studying Solved by: Genesis record corrected Student misunderstanding corrected

Module Problem Reporter Tutorial There is an online tutorial which is recommended. It gives an animated demonstration of the Module Problem Reporter On StudyNet go to : Technical support Scroll down to Using StudyNet On-line Tutorials Select the Module Problem Reporter Tutorial

Module Problem Reporter - Summary Detects student module problems Reports student module problems It does NOT detect students : who have been enrolled on the WRONG module who are missing module links because they have NOT been registered on the module

Pathway Point Group Planner Features Provides information about pathway point groups: Genesis Code Title Faculty Programme … StudyNet Websites created Registered staff

Pathway Point Group Planner Viewing All staff can see the details Only some staff can change the information List people with “update” access

Pathway Point Group Planner Website Creation Request Creation Only by “update” staff Automatic Rules – created if: Was created last year Had staff registered last year Had students registered last year Had Resources created last year Creation overnight

Pathway Point Group Planner Demo Find pathway point group by: Code Programme Faculty View details Add/Remove staff

Pathway Point Group Planner Summary Automatic Creation of new websites each year Request website creation Add/Remove staff

Programme Websites Only one site for all years Creation Automatic – as soon a student registered

Programme Registration Staff DIY Through Planner Student Automatic

Programme Website (2) Students No class list No

Further Information LTDU Training Sessions: Staff portal; Blogs; etc. Technical Support menu on StudyNet Guided help Online tutorials User manuals Bug reports & feedback What’s new on StudyNet LTDU