Multi Campus Job Order Contract (JOC) March 25, 2011 PSSOA Melody Kojima, Assistant Director-Purchasing Chancellor’s Office

Multi Campus JOC What is it? 2 or more campuses using the same JOC contractor under the same terms and conditions of the Job Order Contract

Multi Campus JOC How does this happen? Include service for another campus in JOC bid Amend current campus JOC agreement to include service for another campus

Multi Campus JOC Advantages Consolidate resources and requirements Reduce cost Motivated contractor Allows smaller or low volume campuses to use JOC

Multi Campus JOC Need Management support Neighboring campuses and participants interested and willing to work together Buy in from Facilities/Physical Plant/Construction Campus to campus agreement Separate Gordian agreement for each campus

Multi Campus JOC Details Separate Job Order numbering designation for each campus Example: Campus A – 100 series Campus B series Will need different pricing books if Prevailing Rates are different for the campuses

Multi Campus JOC Dollar allocation for each campus Determine sharing administration costs JOC paperwork (Job order, notice of completion, DVBE, etc.) to administrating campus Insurance certificate at each campus. Copy of JOC agreement to piggy back campus

Multi Campus JOC Case study Fullerton and Chancellor’s Office Agreement since 2009 CO included in Fullerton’s bid Chancellor’s Office usage low - $200K allocation Different counties Approximately 30 miles between sites Minimum contract expenditure at $20K, CO met minimum. No administration charge to CO

Multi Campus JOC Gordian assistance with set up for different numbering designation, prevailing wages, and training

Multi Campus JOC Systemwide Emergency JOC Each contract - $500,000/max; $20,000/min Designed for emergency projects, but not limited to only emergencies Northern campuses – SC Anderson Humboldt, Monterey Bay, Sacramento, San Francisco, and San Luis Obispo

Multi Campus JOC Southern campuses – Vincor Bakersfield, Channel Island, Fullerton, Long Beach, Los Angeles, Northridge, San Diego, San Marcos, and Chancellor’s Office