Faculty Self-Archiving: The Gap between Opportunity and Practice Denise Troll Covey Carnegie Mellon University Libraries DLF Forum – November 2007.

Slides:



Advertisements
Similar presentations
NIH Public Access Policy What It Means for Authors and for Universities.
Advertisements

Document Repositories and the copyright issue Marc Goovaerts Hasselt University Library ODIN-PI TRAINING OSTENDE, May 2008.
Library Services REF2020 & Open Access : How to comply? Dr. Nancy Pontika Research Information Manager (Open
OPEN UNIVERSITY : UNIVERSITY LIBRARY AND THE SHIFTING IN SCHOLARLY COMMUNICATION PARADIGM Lenka Nemeckova * Czech Technical University in Prague, Central.
Open Access in Summary Amos Kujenga EIFL-FOSS National Coordinator, Zimbabwe Lupane State University, October 2013 Lesotho College.
Queensland University of Technology CRICOS No J How can a Repository Contribute to University Success? APSR - The Successful Repository June 29,
Complying with the NIH Public Access Policy Lisa Oberg, M. Libr. Associate Director for Public and Research Services.
E-prints: the Nottingham Experience Stephen Pinfield and Mike Gardner.
IT Task Force Report Recommendation 4.b Create Open Access models and policies for CSU scholarship and other information. The Libraries should: –Work with.
Method: systematically gather citations by KU faculty and approach those faculty for permission to deposit on their behalf articles published in journals.
Authors' Rights & WrongsAuthors' Rights & Wrongs Research Showcase Carnegie Mellon University’s Institutional Repository Dan Hood, Research Showcase Outreach.
1 The Practical Commons: Viability and Next Steps Saturday November 20, 2004 University of Maine Saturday November 20,
Faculty Rights and Other Scholarly Communication Practices Denise Troll Covey Principal Librarian for Special Projects Carnegie Mellon DLF Forum – Boston,
Introduction to Implementing an Institutional Repository Delivered to Technical Services Staff Dr. John Archer Library University of Regina September 21,
Open & Restricted Access: Preserving Community Denise Troll Covey Principal Librarian for Special Projects, Carnegie Mellon Copyright Utopia – May 22,
Institutional Repositories Tools for scholarship Mary Westell University of Calgary AMTEC Conference May 26, 2005.
Faculty Participation in Open Archives: A Discussion John Schumacher SUNY System Administration Office of Library and Information Services.
Committee Charges Identify and implement local actions in response to the scholarly communications issues raised by the committee. Consider actions that.
Greater Reach for your Research: Author’s Rights & the Shifting Landscape of Scholarly Communication Lisa Goddard & Shannon Gordon Memorial University.
Faculty Roles in the Evolving Scholarly Communications System Mark Kamlet University Provost.
Talking to our faculty about open access and authors’ rights Joyner Library Forum October 23, 2008.
ScholarSpace and Scholarly Communication: A Needs Assessment Beth Tillinghast.
What does the community of scientists “own”?  What do authors own?  What does the scholarly community own?
Daniela Nastasie, PhD BEng(Hons) AALIA Senior Metadata Librarian Repository and Archive Metadata Services UniSA Library Open Access Publishing and UniSA.
Grants.gov – What to Expect Presented by the Office for Research Cindy Hope, Director Office for Sponsored Programs.
From Berlin back to Business OPEN Stellenbosch University Library and Information Service Mimi Seyffert Manager: Digitisation and Digital Services.
Presented by Ansie van der Westhuizen Unisa Institutional Repository: Sharing knowledge to advance research
Open Archives for Library and Information Science: an international experience Antonella de Robbio and Paula Sequeiros IV EBIB Conference: Open Access.
Complying with the NIH Public Access Policy: Depositing manuscripts in PubMed Central Julie Speer, Lori Critz, Michelle Powell Office of Organizational.
Libra: Thesis and Dissertation Submission. What is Libra? UVA’s institutional repository, providing online archiving and access for the scholarly output.
Self-archiving The term usually refers to the self-archiving of peer reviewed research journal and conference articles as well as theses, deposited in.
5-7 November 2014 DR Workflow Practical Digital Content Management from Digital Libraries & Archives Perspective.
Complying with the NIH Public Access Policy: From Soup to Nuts
Dept. of Architecture Ina Smith UPSpace Manager.
Depth customization of DSpace: Best practices and techniques of institutional repository at IIT Kanpur, India By S. K. Vijaianand V. D. Shrivastava Gaurav.
WVU Electronic Theses & Dissertations Transforming Graduate Education and Research.
Publishing Trends: Open the University of Florida Presentation to IDS 3931: Discovering Research and Communicating Science October 21, 2010.
Scholarly Communication, Author Rights, and GT Library Services Julie G. Speer Faculty Advisory Board Meeting April 14, 2009.
1 ARRO: Anglia Ruskin Research Online Making submissions: Benefits and Process.
Uganda Scholarly Digital Library (USDL) Makerere University’s Institutional Repository By Margaret Nakiganda URL:
ScholarSpace & Open UH Mānoa March 2013 Beth Tillinghast Web Support Librarian ScholarSpace & eVols Project Manager UHM Library.
Cardiff ePrints Caerdydd: from Vision to Reality Anne Bell
NIH Public Access Policy. The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted.
Traditional Distribution Electronic Distribution User Florida Entomologist Issues Reprints FTP.
Legal and copyright issues: experiences and advice Morag Greig.
Open Access & REF202*.  Green OA  Deposit of pre-print or post-print of accepted paper for publishing within a repository.  Gold OA  Published version.
Implementing NIH Deposit Policies: Institutional Strategies at the University of Minnesota CNI Spring Task Force Meeting April 7-8, 2008 Minneapolis, MN.
1 The NIH Public Access Requirement [short presentation] June 2013.
Open Access/ Parallel publishing at the JU What, Why, How? Marja-Leena Harjuniemi JU.
Things that you need to know about Open Access, the REF and the CRIS Rowena Rouse Scholarly Communications Manager May 2016.
Copyright and RoMEO RSP Summer School Jane H Smith Services Development Officer, SHERPA
12 things that you need to know about Open Access, the REF and the CRIS Rowena Rouse Scholarly Communications Manager June 2016.
UCF Libraries - Scholarly Communication Lily Flick & Sarah Norris June 9, 2016 Using SHERPA RoMEO: Finding policies for self-archiving articles.
YOUR TITLE HERE Courtney Matthews, Digital Repository Librarian Web Advisory Committee April 20, 2016 uwspace.uwaterloo.ca Library Scholarly Communications.
Presenting and Preserving Your Scholarship with Digital SPU November 13, 2013 Kristen Hoffman and Michael Paulus.
Using RMS to comply with the new REF Open Access Requirement Betsy Fuller Research Repository Librarian Information Services.
Your Rights as a Scholarly Author: Negotiation and Strategy.
Wanted: The Right Content and The Content Rights Putting Knowledge to Work: Building an Institutional Repository for Your Campus California Polytechnic.
What versions of your articles can you make open access? What versions of your articles can you make open access? When can you make your articles open.
Why should I put my research on HIRA?
Tell a Vision: 3 Vignettes
Open Access to your Research Papers and Data
Open Access and Compliance with NIH Public Access Policy
Faculty Self-Archiving: The Gap between Opportunity and Practice
Updated NIH Public Access Policy
Why should I put my research on HIRA?
Unlocking the door: Open Access Janet Smith
Where can I publish my article in Open Access without extra costs?
Presentation transcript:

Faculty Self-Archiving: The Gap between Opportunity and Practice Denise Troll Covey Carnegie Mellon University Libraries DLF Forum – November 2007

Economics and the digital library Open access movement –Methods: Self-archiving and OA journals –Policies: Voluntary v. mandatory self-archiving Institutional repositories –Substantial resource investment –Disappointing volume of faculty deposits Carnegie Mellon University Libraries’ faculty studies –2006 – scholarly communication practices –2007 – self-archiving practices

2006 Faculty study findings Some awareness of economic crisis with journals Some self-archiving Concerns –Little concern about or understanding of copyright –Widespread concern about open access journals –Primary concern is promotion and tenure (peer review) Many believe access is not an issue in their discipline Outcome: Authors’ Rights and Wrongs program –Sponsored by University Libraries and Office of Legal Counsel

2007 Faculty study Goal: understand –Faculty self-archiving practice –Opportunity to self-archive journal articles Method: code faculty publication lists found on web –Phase I: Code publication type and access type –Phase II: Code journal articles What could be self-archived in compliance with policy? Does self-archiving practice comply with policy? Coders: Denise Troll Covey Kristin Heath Diane Covington Information Assistant

Coding issues Path to publication lists: via department web site Determining publication type and journal title –Incomplete citations, unintelligible abbreviations User-unfriendly web sites and publication lists –Multiple lists, lack of visual cues for links, readability Counting faculty and their publications only once –Assign faculty with multiple affiliations to home dept –Eliminate redundant citations from publication lists

Current status Carnegie Institute of Technology (school of engineering) –Phase I and II done for all departments and institutes School of Computer Science –Phase I and II done for the Computer Science Department, Human-Computer Interaction Institute, Robotics Institute, Institute for Software Research International, and Entertainment Technology Center –Two other departments and institutes to do Five more colleges to do –College of Fine Arts –College of Humanities and Social Sciences –Heinz School of Public Policy –Tepper School of Business –Mellon College of Science

Selected findings Phase I

Self-archiving articles, papers, reports CITSCS Base: All articles, papers and reports listed

Chemical Engineering Reports Conf PapersArticles ChaptersBooksOther 23 faculty 17% self-archive 10% 6% 8% 25% 52%

Engineering & Public Policy Reports Conf PapersArticles ChaptersBooksOther 17 faculty 44% self-archive 12% 8% 7% 15%13%15% 9%

Materials Science & Engineering Reports Conf PapersArticles ChaptersBooksOther 16 faculty 31% self-archive 33% 25% 33% 22% 50%

Human-Computer Interaction Institute Reports Conf PapersArticles ChaptersBooksOther 22 faculty 91% self-archive 38% 37% 57% 30%33% 44%

Computer Science Reports Conf PapersArticles ChaptersBooksOther 63 faculty 71% self-archive 58% 66%67% 38% 30% 37%

Robotics Institute Reports Conf PapersArticles ChaptersBooksOther 53 faculty 96% self-archive 62% 75% 85% 37% 28%30%

Institute for Software Research International Reports Conf PapersArticles ChaptersBooksOther 28 faculty 54% self-archive 47% 70% 66% 35% 31% 53%

Selected findings Phase II

Publisher self-archiving policies CITSCS Base: All journal titles in which the faculty published

Self-archiving journal articles Base: All journal titles in which the faculty published

Sample policy conditions and restrictions Pre-print –Prohibited, allowed or unclear –Must be removed upon publication of final version –Set phrase must be added once submitted for publication –Set phrase must be added when accepted for publication –Publisher must be informed of electronic address Post-print –Prohibited or allowed –Use of pub PDF prohibited, allowed, required or unclear –Publisher © and source must be acknowledged –Embargo of 6, 12 or 24 months

Assessment of compliance Based on whether publisher policy –Prohibits or allows self-archiving –Prohibits, requires or allows the publisher version to be self-archived Difficult to tell pre-print or post-print author version Cannot assess compliance with embargo periods Did not assess compliance with specific text to be displayed before and after publication, removal of pre-print after publication, links to publisher web sites, etc.

Compliance with publisher policy Base: All self-archived articles

Analysis of non-compliance Base: All self-archived articles

Analysis of journal policy & practice Base: All journal titles in which the faculty published that allow self-archiving

Preliminary conclusions Like self-archiving practice, the opportunity to self-archive varies across disciplines There is no direct correlation between the opportunity to self-archive and the practice of self-archiving Many faculty appear not to know or not to care about publisher policy

Preliminary conclusions continued Faculty who self-archive do not consistently –Self-archive articles they publish in the same journal –Self-archive the same version of articles they publish in the same or different journals Faculty appear to update their publication lists and self-archive their work intermittently –They do not, for example, routinely go back to Change set phrases specified by publishers Replace article pre-prints or early technical report versions with article post-prints or publisher PDF files

Preliminary conclusions continued Full compliance with publisher policy is a scheduling and maintenance burden not likely to be borne by busy faculty –Probably contributes to non-compliance and the gap between opportunity and practice –Could be a publisher strategy to discourage self-archiving in practice while giving the impression of supporting open access

Preliminary conclusions continued Assessing full compliance with publisher policy is a scheduling and maintenance burden not likely to be borne by publishers –Potential impact on article submissions if publishers charge authors with copyright infringement –Probably contributes to non-compliance

Plans to apply the findings Increase campus awareness of the opportunity to self-archive in compliance with publisher policy –Distribute lists of journal titles and basic policies –Meet with deans and departments Create competition * –Name departments and faculty who self-archive the greatest % of publications and journal articles * Competition was suggested by Michael Carroll, legal counsel for Creative Commons

Plans continued Recruit faculty who self-archive to champion the practice in their department or college Recruit faculty who self-archive and faculty who do not self-archive to participate in the Authors’ Rights and Wrongs program –April 2008: Panel on open access in chemistry

Additional study Find out why faculty do not self-archive –Ideological opposition? –No time? –No easy-to-use tool? –No training in how to use the tool? Help those who want to self-archive –Provide training in how to use existing tools –Provide staff to archive their work for them –Acquire or develop a new tool Interviews being conducted by Carole George

Thank you! Denise Troll Covey –