Training on ETD’s in Developing Coutries (some considerations) ETD 2003 Humboldt U Berlin May 2003

Ana Pavani Departamento de Engenharia Elétrica PUC-Rio Rio de Janeiro, Brazil

Developing X Developed Nations - differences: Û Quality of life Û Access to education Û Access to information

One example: BelgiumBrazil Life expectancy at birth (in yrs) Infant mortality (for 1,000 live births) Literacy (in % of adult population)

Regions in the same country - differences: Û Quality of life Û Access to education Û Access to information

One example: NE - BrazilSO - Brazil Life expectancy at birth (in yrs) Infant mortality (for 1,000 live births) Literacy (in % of adult population)

This means that: Û Universities have different levels of library automation (1) Û Infrastructure (networks, computers, etc) is quite different among institutions (1) ÛStaff have different levels of training in ICT tools (2) Û Staff have different levels of knowlegde on the use of ICT to libraries, education and culture (2)

At the same time: The situation has been under constant evolution (in Latin America) and the conditions are improving!

Characteristics of the training program: Û Must be flexible to adjust to different groups Û Must be adaptive to include new topics (for example OAI), national aspects (MTD-Br) and to address the situation that the groups have better backgrounds

Persons to be trained: Û Library staff Û ICT team Û Graduate program staff and officers Û Students

Objectives of the training program: Û To provide a minimum common level on information and ICT tools to start a joint project Û To present the basic concepts of digital information, digital libraries, digital library processes, ETD’s, metadata, etc.

Û To develop the idea of team work among the different areas of the university (Thanx Joan!!) Û To identify the important aspects and steps of an ETD Project Û To guide the students in writing a pre- project to be taken back to their institutions and help them analyze the local situations, needs, priorities, etc.

Contents of the training program (as of today) : Û Information, digital information, ICT and digital libraries Û Standards, metadata and the OAI-PMH Û The ETD Project – processes, intellectual property, basic definitions for new T&D’s and retrospective capture

Û The ETD Project in the national and international environments Û The ETD Pre-project – writing one to take back home

Training program in LA (Aug May.2003) : Û Colombia (Aug.00) – UNESCO (3) / ISTEC (4) – 9 attendees Û Uruguay (Dec.00) – UNESCO (3) – 16 attendees Û Brazil (Apr.01) – UNESCO (3) – 24 attendees Û Uruguay (Nov.01) – UNESCO (3) / ISTEC (4) – 20 attendees Û Panama (Nov.02) – ISTEC (3) – 20+ attendees Û Brazil (May.03) – UFRN (3) – 65 attendees

Training program in LA (after May.2003) : Û Brazil (Jun.03) – UNESCO (3) – confirmed with 60 attendees (expected) Û Brazil (Jul.03) – UFMG (3) – confirmed with 60 attendees (expected) Û Brazil (Jul or Aug.03) – UFRJ (3) – planned Û Brazil (Aug or Sep.03) – CAPES (3) – planned Û Brazil (Sep or Oct.03) – UFOP (3) – planned

Training & projects in LA (1995 – 2003) :

Students (2000 – 2003) :

Observations: Û Number of training sessions per year is increasing – more interest Û Number of students per session is increasing – more interest Û Profile of students is changing – knowledge of ICT tools and interest on DL are improving Û Universities are funding their sessions – more commitment

Number of ETD projects: Û 1995 – 1 Û 1999 – 2 (one has defined legal aspects but not implemented the system & ETD’s) Û 2000 – 1 Û 2001 – 2 Û 2002 – 2 Û 2003 – 4

U’s – Status of projects: UnivStartRequiredNDLTD PUC MinasAug.2002NY PUC-Rio Oct.1999Aug.2002Y UCBMay.2003?N UELMay.2003Jul.2003Y UFFMar.2003NY UFRGSJun.2001 N UFSC1995Aug.2002N UnBApr.2003?N UNESP1999NY UNICAMPNov.2001NVery soon UNICAPJan.2002NN USPAug.2000Aug.2001Y

U’s – ETD’s on servers: UnivOnlineReady to...Total PUC Minas PUC-Rio UCB??? UEL??? UFF0350 UFRGS8450 UFSC13710 UnB??? UNESP0135 UNICAMP UNICAP909 USP

U’s – ETD’s on servers: Total: 5.168

U’s – ETD’s ready to be put online: Total: 2.235

Possible reasons for change (Brazil) : Û Broader access to information and ICT in general Û Better infrastructure in general Û Support from UNESCO & ISTEC and volunteer work in the beginning of the training activities

Û ETD projects became visible Û Investment of MCT through IBICT to create BDTD Û A lot of volunteer work (many people) to create BDTD Û Support from VT/NDLTD in implementing OAI-PMH and IBICT’s kit for BDTD

BDTD = Biblioteca Digital de Teses e Dissertações = Digital Library of Theses and Dissertations = BDTD Created and managed by IBICT – Instituto Brasileiro de Informação em Ciência e Tecnologia

BDTD and U’s – Geography:

Conclusions (??) : Û Some initial support to start (UNESCO & ISTEC) Û Volunteer work (people who believe) Û Collaboration (VT/NDLTD) Û Gov’t policy and investment (BDTD/IBICT)

Conclusions (??) : Û People who are enthusiastic and want to start new projects General motivation: The importance of wideworld access to information

General motivation: The importance of wideworld access to (scholarly) information

BDTD – OAI-PMH: Û Dec.2002 – first data harvest by IBICT (service provider) from data providers:  PUC-Rio:  USP:

BDTD – Special characteristics: Û OAI service provider to national ETD’s Û OAI data provider to international union catalog (NDLTD) Û MTD-Br is compliant with ETD-ms (NDLTD) Û MTD-Br contains elements that address information needs of funding agencies

Û MTD-Br contains links to Lattes (CNPq) Û Integration of T&D’s (will convert BT’s 130 K records) and ETD’s on the same database ÛBDTD harvests data from OAI-compliant repositories Û BDTD will receive data from non-OAI repositories

IBICT-BDTD – Current activities: Û Kits were distributed (to 3 pilot institutions) and are under examination – Apr/May.03 Û Evaluation of results with pilot institutions in May-June.03 Û Distribution of kits to other institutions after evaluation of results

Brazil & the international cenarium: Û MTD-Br is compliant with ETD-ms Û Info that is language dependent is written in (pt & en) or (pt & en & es) Û Number of ETD’s is significant in the cenarium 7-8 K / (?) K