Human Resources Overview Clinical Laboratories: Anatomic and Clinical Pathology Staff: 5221A Medical Science I, SPC 5602 Beverly Smith Academic Human Resources: Faculty and Medical School (including Research) Staff: 5231E Medical Science I, SPC 5602 Laura Blythe Catherine Bearman

Our mission is to provide knowledgeable, fair and consistent Human Resource services that recognize, value and enhance people and the Department of Pathology. Our vision is to provide Human Resource excellence in order to foster a department of satisfied and engaged employees.

Hospital Paid Staff Paid Time Off (PTO) – used for both vacation and sick Accruals13.33 hours per month – at hire hours at 5 years hours at 10 years Can accrue up to 18 months worth of time Must have accrued time available to take time off Timekeepers: Rebecca Roberts (all MSI Staff) Lisa Brown (Traverwood & Point of Care)

Medical School Paid Staff notification to employee/temporary employee Timekeeper: Peggy Otto Due dates for time sheets Required supervisory signatures Vacation accruals: First 5 years of service – 8 hours per month – maximum accrual is 192 hours Over 5 years through 8 years – 12 hours per month – maximum accrual is 288 hours Over 8 years of service – 16 hours per month – maximum accrual is 384 hours Maximum accrual is twice your annual accrual rate Sick accrual: 120 hours of sick time – pro-rated based on appointment

Accrual Dates for Vacation & PTO Accrual for:Will be available on: January January 1 February January 25 MarchFebruary 22 AprilMarch 22 MayApril 19 JuneMay 31 JulyJune 28 AugustJuly 26 SeptemberAugust 23 OctoberOctober 20 NovemberNovember 1 DecemberNovember 29

What we do – Services provided UMHS Policies and Procedures – questions and interpretation Appointment questions Payroll questions Tuition Support Compensation New Employee Orientation Employee Relations Conflict and dispute resolution Employment processing – postings, hiring, classification reviews, labor market surveys

Human Resources Integration Initiatives New Employee Orientation First Wednesday of each month Program is published on the Intranet: Pathology Directory and groups Directory created by the Web Committee and is populated by Human Resources staff – is self-editable Path All consists of Path-Hospital Staff; Path-Medical School Staff; Path-Faculty; Path-Residents

Salary setting model Working titles established Administrative Assistant, Operations Assistant, Surgical Pathology Assistant Years of experience Education Employee Recognition Program Working with a committee of staff to develop a unique and sustainable program

Administrative Assistants Step System Implementation of working titles to reflect area of responsibility: Faculty support – Administrative Assistant Business Operations support – Business Operations Assistant Surgical Pathology support – Surgical Pathology Assistant Levels I and II within each working title Keys to achieving Level II Mastering advanced and/or complex skills Development of tools that enhance productivity Perform in a leadership role Is recognized as an expert Demonstrates independence

Policies and Procedures Family Medical Leave Act (FMLA) Emergency Closure Tuition Reimbursement

Family Medical Leave Act (FMLA) ▪Definition ▪Eligibility Requirements ▪Length of employment ▪Employee effort ▪Qualifying Events ▪Birth/care of newborn ▪Adoption/foster care ▪Care for seriously ill family member ▪Employee’s serious health condition

▪FMLA Benefit year/Letter ▪Based on date of hire Example: If an employee’s date of hire is June 6, the employee’s FMLA benefit year is June 6 through June 5 of the following calendar year. If the employee’s date of hire is June 6, 2001 and the FMLA qualifying event occurs on February 17, 2006, the employee’s current FMLA benefit year would be June 6, 2005 to June 5, ▪Benefit Continuation FMLA (cont.)

Emergency Closure Whee!!!! Snow time!!!! Only determined by University Administration Staff who are required to work and do work ….receive their regular compensation in addition to PTO or vacation added to their accrual in the amount of time actually worked Staff who do not work will receive regular compensation for no more than two days. Decisions to allow staff members to leave work early in a developing severe weather or other situation is the responsibility of the employing department.

To qualify for support under this program: ▪Must be in a 50% appointment or more ▪Must be employed for 6 months minimum ▪Must complete course with C or better for undergraduate – B for graduate Reimbursement limits and supporting requirements: ▪UM Courses – 75% of cost of in-state tuition for up to 4 credit hours per term. Part time – pro-rated ▪Non UM Courses – 75% of instate tuition or $1352 per term ▪Can receive either an advance OR reimbursement ▪Must submit paperwork (proof of course costs – advance; bill and grades for reimbursement) More information at: Tuition Support Program