AACR amendments: Concepts, Definitions, and Descriptive Changes ALCTS Committee to Study Serials Cataloging June 17, 2002 Jean Hirons (Library of Congress)

Acknowledgement Thanks to Steve Miller, University of Wisconsin, for the use of slides designed for the training at the BIBCO/CONSER meeting in May 2002.

Status AACR 2002 amendments due August or later Implementation date: Dec. 1, 2002 Major MARC changes (leader (Code i) and 260): not before 2003 Will use code ‘m’ until ‘i’ is implemented PCC is requesting that OCLC implement serial fields for books format in 2002 (e.g., 310, 321) PCC is asking OCLC and RLG to implement other 008/006 coding for use prior to code i

Outline of training Concepts, definitions, descriptive changes for serials – Jean Hirons Changes that may require a new record – Regina Reynolds Description of integrating resources: Loose-leafs – Rhonda Lawrence Description of integrating resources: electronic resources – Adam Schiff

Highlights of the 2002 amendments:Chapter 12 Chapter 12 is called Continuing Resources Covers rules for serials and integrating resources Rules include provisions for and examples of electronic resources Rules are more complete Include former RIs/CONSER practice More recognition of cataloging from complete work Each area ends with a rule for changes in that area

Highlights: Other changes New and revised definitions in glossary Major/minor title changes and other rules in Chapter 21 Some rules added/revised in Chapter 1

Highlights: Serials More resources can be cataloged as serials Descriptive rules include more provisions for minor changes over time and allow more flexibility Fewer new records due to title changes

Highlights: Integrating resources First time rules have been included for loose-leafs, Web sites, databases Entry convention of latest or “integrated entry” will be applied (changes made to one record)

Concepts and Definitions

Conceptual Categories Bibliographic Resources Finite ResourcesContinuing Resources Finite Integrating Resources Monographs Continuing Inte- grating Resources Serials

Bibliographic Resource An expression or manifestation of a work or an item that forms the basis for bibliographic description. A bibliographic resource may be tangible or intangible.

Finite and Continuing Finite Resource: No formal definition; by implication the opposite of “continuing”: A bibliographic resource issued once or over time with a predetermined conclusion (completed within a finite number of parts or iterations). Includes monographs and finite integrating resources. Continuing Resource: A bibliographic resource issued over time with no predetermined conclusion. Includes serials and ongoing integrating resources.

Monograph and Serial Monograph: A bibliographic resource that is complete in one part or intended to be completed in a finite number of parts. Serial: A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series.

Serial definition What do we mean by: Discrete? Separate parts/issues/articles Usually? Unnumbered series or first issue not designated No predetermined conclusion No obvious finiteness

An Integrating Resource is: A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. Integrating resources can be either finite or continuing. Examples include updating loose-leafs and updating Web sites. Iteration: An instance of an integrating resource, either as first published or after it has been updated.

Three Major Types of IRs Updating Loose-leaf A bibliographic resource that consists of a base volume(s) updated by separate pages, which are inserted, removed, and/or substituted. Updating Database A database is a collection of logically interrelated data stored together in one or more computerized files, usually created and managed by a database management system. Updating Web Site A Web site that is updated, but does not fit into one of the other Type of Continuing Resource categories. Definitions from: MARC 21 Format for Bibliographic Data, 008 – Serials p. 8 (character position 21: Type of Continuing Resource).

Updating Loose-Leaf

Updating Database

Updating Web Site

Continuing and Finite IRs Continuing integrating resource: Issued over time in a series of iterations with no predetermined conclusion. Most integrating resources are continuing. Finite integrating resource: Issued over time with a predetermined conclusion; intended to be completed in a finite number of iterations.

Finite Updating Web Site

Finite resources

Scope of Chapter 12 (12.0A) Chapter 12 covers rules for all continuing resources, whether successive or integrating Rules also cover the following categories of finite resources: Publications of limited-duration events Reprints of serials Finite integrating resources

Publications of limited- duration events “Resources that exhibit the characteristics of serials, such as successive issues, numbering, and frequency, but whose duration is limited” Function similarly to serials, content or scope is not predetermined Coverage of events over time Unlike multi-part monographs where the scope of the material is fixed Multi-parts issued in separate volumes- material can’t be contained in a single volume

Limited duration examples Regular reports of a limited-term project Annual report of a commission that will exist only for a limited time Newsletters from a non recurring event Working papers from a single conference

What is a Serial/What is an Integrating Resource? LCRI 1.0A

Scope: LCRI 1.0A We’re still working on this! Should a cumulative CD-ROM be a serial or an integrating resource? What about an e-journal that only has one issue at any one time? A database of articles or an aggregation of journals? Stay tuned!

Entry conventions

Entry Conventions Successive entry for serials New record made when a major change occurs Integrated entry for integrating resources Same record used, changes shown in appropriate fields Same as latest entry but used for different resources

E-serials that do not retain earlier titles No provision in AACR2 (removed late in the revision) LCRI 12.0B1: Base the description on the latest title Treat earlier title as a 247 note (i.e., use integrated entry convention) If title changes subsequently and earlier title is retained, create a new record

Example As first cataloged: Asian age $h [electronic resource]. After title change: Asian age online $h [electronic resource] Asian age $f 547All issues originally published with title Asian age have been reformatted with the new title: Asian age online.

Example (Cont.) Subsequent change to example above: Asian age online $h [electronic resource] Asian age $f 547 All issues originally published with title Asian age have been reformatted with the title: Asian age online. This serial is now continued by: Asian age online journal and discussion list $t Asian age online journal and discussion list

Summary Serials are described from the earliest issue and cataloged according to successive entry conventions Integrating resources are described from the latest iteration and cataloged according to integrating entry conventions

Description of Serials

Sources of information 12.0B Three separate rules for: Basis of description 12.0B1 Chief source of information 12.0B2 Prescribed sources of information 12.0B3

Basis of description: Serials 12.0B1a Base the description on the first/earliest available issue Prefer the first or earliest issue over a source associated with the whole serial or with a range of more than one issue or part Includes reprints and reproductions, electronic serials

Basis of description: Serials No change for print serials, first or earliest is the basis of description For e-serials and other nonprint serials, this is a change It clarifies that the preferred source for title is the first or earliest issue Before this revision chapter 12 did not address which issue was basis for non-print serials

Chief source of information: Serials 12.0B2 Printed serials: Title page or title page substitute Analytical title page, cover, caption, masthead, editorial pages, etc. No change

Chief source of information for a direct access e-serial For a direct access electronic serial, prefer the physical carrier or its labels for the chief source of information (12.0B2) Chapter 9 includes carrier/labels as one possibility; Chapter 12 says to prefer Needed for check-in, ability to catch title changes, etc.

Source of title proper for online serials The source of title proper should be the most complete presentation of title (AACR2 9.0B1) in conjunction with the first or earliest available issue (AACR2 12.0B1).

Prescribed sources of information 12.0B3 Nonprint serials: refer to the appropriate subrule.0B LCRI 12.0B3: prescribed source of numbering for non-print: whole resource

Area 1 Title and statement of responsibility

1.1B1 Introductory words AACR: Do not transcribe words that serve as an introduction and are not intended to be part of the title. Disney presents Sleeping Beauty Welcome to NASA quest LC will apply only to electronic resources and popular serials

245 00Muscle car and truck buyer's guide $i Title appears on item as: $a Price guide presents-- muscle car and truck buyer's guide But don’t omit words that are grammatically linked: Political pulse's education beat Education beat

12.1B2 Full form vs. acronym/initialism AACR: When the title appears in full and in the form of an acronym or initialism on the chief source of information, choose the full form as the title proper. What’s new: Exception removed to choose acronym when only form found elsewhere Reason: Harmonization with ISSN

245 00Bulletin of experimental treatment for AIDS : $b BETA : a publication of the San Francisco AIDS Foundation BETA Fig. 6.13a. Caption (chief source)

12.1E1. Other title information Transcribe when it fits one of these categories: Acronym/initialism appears with full form Statement of responsibility embedded Title proper consists solely of corporate body name This is the current LCRI/CONSER practice

12.1E1. (cont.) “In all other cases, transcribe other title information in the title and statement of responsibility area if considered to be important, or give it in a note, or ignore it. What’s new: We can now give quoted notes! Or give in 245, or omit.

12.1E1. (Cont.) No CONSER policy set on how to record in cases where it is optional Montana : $b the magazine of Western history Dialogue. 500 “A journal of Mormon thought.”

Area 3 Numbering

12.3B1/C1 Punctuation “… give it in the same terms, but not necessarily with the same punctuation …” What’s new: We can now change a hyphen to a slash! CONSER will use slash in most cases, whether it represents two or more years or a single fiscal year

12.3C4. Numeric/alphabetic and chronological designations AACR: “…if the designation consists of a year and a number that is a division of the year, give the year before the number” What’s new:Formerly only in LCRI Examples: 97/

12.3C4. (Cont.) LCRI: If the separate date lacks the year present in the other designation, record the year twice without brackets Source: 94-1 January Transcription: (Jan. 94) Source: 1997, 1 Jan./Feb./Mar. Transcription: , 1 (Jan./Feb./Mar. 1997)- What’s new:Ability to repeat year

12.3D1. No designation on first issue AACR: “… give “[no. 1]” … or a chronological designation for the first issue or part, as appropriate. What’s new: Ability to supply date LCRI: Use the publication date or copyright date to supply a chronological designation Source c2000 Transcription: [2000]-

12.3G Changes in numbering “If a new sequence with the same system of numbering as before is not accompanied by words such as new series, supply [new ser.] or another appropriate term … What’s new: No more new records for numbering changes Reason: ISSN harmonization

Changes in numbering Examples: No. 1-no. 6 ; [new ser.], no. 1- No. 1-no. 6 ; [new ser.], no. 1-no. 3 ; [3 rd ser.], no. 1- No. 1-no. 6 ; [2 nd ser.], no. 1- ; -3 rd ser., no. 104 ; 4 th ser., no. 1-

Area 4 Publishing statement

1.4D4 Rule is being deleted Publisher can no longer be abbreviated to The … when given in statement of responsibility … / $c Department of Finance, Bureau of Records and Statistics. 260 Washington : $b Dept. of Finance, Bureau of Records and Statistics Reason: need for searchability within publisher statements

1.4F8 Dates of publication New rule: Dates for serials, integrating resources and multiparts Don’t give date when first issue (or last) not in hand Optionally, supply the date NLC will follow the option; LC will not CONSER may want to reconsider use of option next year to keep in line with IR policies

Punctuation in 260 field Don’t give ending comma when no $c 260 Washington, DC : $c Library of Congress Don’t give incomplete brackets, even when field is not complete 260 Washington, DC : $b Smithsonian Institution, $c [1989]- {first issue in hand}

Area 5 Physical description

SMD for direct access e- resources (chapter 9) 9.5B1. Optionally, use conventional terminology to record the specific format of the physical carrier. CD-ROMs DVDs LCRI: apply the optional provision of the rule and use conventional terminology CONSER practice: differences in SMD require new record (e.g., CD vs. DVD) (LCRI 21.3B)

Area 7 Notes

Notes relating to designations: where are they? LCRI 12.7B10. Numbering peculiarities Coverage as of … 12.7B11 Publication, distribution, etc. Unformatted 362 data covered here Began in B23 Item described Description based on Latest issue consulted Viewed on date

Latest issue consulted note 12.7B23. If more than one issue or part has been consulted, make a note of the latest issue or part consulted in making the description. Combine information about earliest and latest issues or parts consulted in a single note if both are appropriate. CONSER currently gives in 936 field

LIC (cont.) LCRI 12.7B23. Combine the DBO with the source of title note but not with the LIC; always give the LIC as a separate note Reason: source of title and DBO relate to same issue; DBO and source of title are already in records; less revision Use same abbreviations as for DBO (I.e., Vol.)

LIC (cont.) Examples: 362 0Vol. 1, no. 1 (May 1990)- 500Latest issue consulted: Vol. 3, no. 1 (May 1992). 500Title from cover Began in Description based on: Vol. 1, no.3 (Mar. 1990); title from caption. 500Latest issue consulted: Vol. 10, no. 1 (Jan. 1999).

Examples (all are made up!) In the following examples, Before = If cataloged prior to implementation of 2002 amendments After = If cataloged after the implementation of the 2002 amendments These terms do not imply that the records are to be changed!

Example 1. Before Better homes and gardens presents Christmas crafts for … Christmas crafts for … 260 New York, NY : $b Better Homes and Gardens Pub. Co., 300 v. : $b ill. ; $c 28 cm. 500 Published in San Francisco, Description based on: 1998; title from cover (LIC)

Example 1: After: Christmas crafts for … 246 1$i Title appears on cover as: $a Better homes and gardens Christmas crafts for … 260 New York, NY : $b Better Homes and Gardens Pub. Co. 500 Description based on: 1998; title from cover. 500Latest issue consulted: No comma

Example 2: Before Directory of water quality control personnel / $b Personnel Branch, Department of Water Quality, Environmental Protection Agency. 260 Washington, DC : $b The Branch, $c Annual Report covers fiscal year.

Example 2: After Directory of water quality control personnel / $b Personnel Branch, Department of Water Quality, Environmental Protection Agency. 260 Washington, DC : $b Environmental Protection Agency, Dept. of Water Quality, Personnel Branch, $c Annual / Report covers fiscal year.

Example 3: Before APOW : $b Associated Pastelists on the Web : the annual print directory Associated Pastelists on the Web 260 Santa Fe, NM : $b Associated Pastelists, Inc., $c c Annual [No. 1]-

Example 3: After Associated Pastelists on the Web : $b APOW APOW 260 Santa Fe, NM : $b Associated Pastelists, Inc., $c c Annual 362 0[2000]- 500“The annual print directory.”

Example 4: Before Folk music digest. 260 Nashville, TN : $b Music Unlimited, $c [ Monthly No Ceased with no. 5 in Continued by a publication with the same title and numbering $t Folk music digest (Nashville, TN : 1992)

Example 4: After Folk music digest. 260 Nashville, TN : $b Music Unlimited, $c [1987]- 310 Monthly 362 0No. 1- ; [new ser.], no First series ceased with no. 5.