1 Matakuliah: G0374 / Business Writing Tahun: 2006/2007 Minutes of Meeting

2 The Purposes of Meeting To coordinate or arrange activities To report on some activity or experiences To put forward ideas or grievances for discussion To give information to a group of people To crate involvement and internet

3 Types of meeting Formal meetings: Annual General Meeting Statutory meetings Board meetings Informal meetings: Management meetings Departmental meetings Working parties

4 Minutes of Meeting They are a written record of everything that transpires at a meeting.

5 The Purpose of Minutes For the company files For the reference of those in attendance For the information of absentees

6 The Process Minutes are prepared by a secretary who takes thorough notes during the proceedings. Afterwards, she/he prepares a draft and includes all the pertinent information. The secretary may include complete versions of statements and papers read at the meeting.

7 Types of Minutes Minutes of formal meetings (e.g. large corporations or government agencies). Minutes of resolution Minutes of narration

8 Minutes of formal meetings It is made verbatim, primarily in court reporting, where everything needs to be recorded word by word.

9 Minutes of resolution Only the main conclusion which are reached at the meeting recorded, not a note of discussions which took place. Usually used for minutes of AGMs and other statutory meetings.

10 Minutes of narration These minutes will be a concise summary of all the discussions which took place, reports received, actions to be taken and decision made.

11 MINUTES MANAGEMENT/STAFF WELFARE COMMITTEE held on Wednesday 11 June 2000 at pm in Committee Room PRESENT: Ms T. Graham, Welfare Officer (Chairman) F.T Marks, Personnel Manager (Vice Chairman) Ms V. Khan (Secretary) Mrs. Lovers, Union Representative (Clerical) W Yeates, union Representative (Despatch) V M Crams, Production Manager B L Hope, Accounts Manager G Smythe, Training Officer 1. Apologies for absence: NOTED: These were received from M Benham (on holiday) Mrs. J.Ferguson (on training course) 2. Minutes of last meeting: RESOLVED unanimously: these were agreed on and signed by the Chairman.

12 3.Matters arising: NOTED: that the tenders for the new ventilation system had been received. RESOLVED unanimously that contract be awarded to RT Stone of Hollingbury, to begin work within four weeks. 4. Correspondence: NOTED: that Hollingbury College offered both day release and evening Courses on Safety at Work. RESOLVED: unanimously that only one Supervisor should be away at any time. Proposed: G Smythe Seconded: V.M Cramm

13 5. Inspector’s Report: NOTED: Standard of safety generally good. Matters raised: Item 5: Ventilation system – see Minute 3 above. Item 3: Trailing leads in offices – tree electrical contractors ha been asked to give estimate for installing floor plugs. Item 4: Problem of fire extinguishers in Stores had been remedied. 6. Proposal: “that a refresher course in First Aid should be arranged in Company time for all first air personnel.” Proposed: Mrs. Lovers Seconded: Mr. W Yeates

14 Amendment proposed: “and that the Accounts Manager should make special arrangement for his Section”. Proposed: Mrs. M. Gower Seconded: Mr. B L Hope RESOLVED: AMENDMENT: Nem con. Substantive Motion: Nem con. 7. Any other business: NOTED: Request by Representative from Dispatch that all Supervisors should notify their staff of the possible dangers while work was in progress in Dispatch area. 8. Date of next meeting: NOTED: as Thursday 17 July 2000 at 3.00 pm There being no other business the meeting closed at 3.50 pm.

15 Reproduced Courtesy of Midland Mainline

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