Club Sports Student Activities & Leadership Development Nicole Mayo—Interim Club Sports Advisor

Resources Club Sports Website

Maintaining Club Sports Status Re-register as a student organization Attend Student Group Training Workshop Turn in all required forms Keep individual club page updated on club sports site Attend all mandatory club sports meetings Maintain active faculty/staff advisor Other guidelines as defined by tier level

Individual Requirements 2.3 GPA Full-time student Can be a student at any UC campus (Uptown, Blue Ash, Clermont)

Safety All members must sign student release/waiver form and emergency contact form Accident/injury report

Student Conduct Student Code of Conduct Discipline Process Alcohol/Drug policy Hazing policy

Financial Transactions MUST fill out financial transaction request form All transactions go through Patty Speed;

Financial Policies—Financial Request Form Reimbursement of non-travel expenses –A-114 form, original itemized receipt, copy of credit card statement or cancelled check Reimbursement of travel expenses –A-113 form, original itemized receipt, copy of credit card statement or cancelled check Equipment, gas for university vehicles, hotels NO food or alcohol

Financial Policies, Continued Check request –At least 15 business days –Invoice with company contact information –Must turn in BEFORE payment is needed. Turning invoices for checks in after services rendered is considered unauthorized. –Net 30 days after service has been rendered

Financial Policies, Continued University Purchasing Card (Credit Card) –Card cannot leave SALD office—all reservations/purchases must be made online/over phone –Tax exempt –Receipts must be turned in immediately after trip (for hotel) or when equipment is received. –Make appointment for use –$2,000 transaction limit

Additional Funding Request Must be in good standing Used for advanced tournaments that lead to championship, additional equipment, etc. Form needed at least 2 weeks prior to when funds are needed Not eligible if your funds have been reduced or if budget is negative

Travel Transportation Request Form Travel authorization Financial Transaction Form for hotels, etc. Roster

Rental Vehicles Rental vehicles –Request made at least one week prior to trip –Must be picked up by 3:30pm on requested day –Drives must be 21 years of age –Must use for trips outside the 50 mile radius of UC –Prices listed in handbook –Gas can be reimbursed for rental vehicles

Rental Vehicle Drivers All travelers must wear seatbelts If driver receives citation, must be paid using personal funds, and fine from Enterprise must be paid with personal funds –Two fines in one year result in suspension of rental privileges Driving between 12am and 6am is discouraged Buses can be rented for long trips

Branding Guidelines “Cincinnati”, “University of”, “Bearcats”, anything black/red, C-Paw, Bearcat logo 5 NEW approved vendors for All designs must be approved by Marty Ludwig—120 days—even if re-using past design

Facilities--Athletics Athletic Facilities –Nippert Stadium –Gettler Stadium –Shakley Lawn –Armory Fieldhouse –$150/2 hours –$15/hour for student worker Jefferson Athletic Complex (The Bubble) –$500/hour

Facilities—TUC/Academic Buildings Must reserve through Conference & Event Services Fees for not cancelling reservation

Facilities—Non-UC Contract must be developed between UC and facility Students, coaches, advisors cannot enter into agreements on behalf of university

Forms Due— By October 14, 2011 Waiver/release form (individual members) Emergency Contact form (individual members) Membership Roster (via ; must be typed) Regional/National Affiliation Form (Google Document—do not print)

Before you leave: Sign attendance sheet Get budget