1 CA201 Word Application Working with Charts Week # 7 By Tariq Ibn Aziz Dammam Community college

Tariq Aziz, Dammam Community College 2 Objectives In this chapter you will learn to: –Insert a chart. –Modify the appearance of a chart. –Import data into a chart.

Tariq Aziz, Dammam Community College 3 Inserting a Chart To compare numeric information, you can create a chart. Charts are graphics that use lines, bars, columns, “pie” slices, or other markers Adding a chart to a document creates visual interest and can effectively –show trends, –illustrate relationships, or –demonstrate how information changes over time.

Tariq Aziz, Dammam Community College 4 Inserting a Chart –Use Microsoft Graph to insert a sample chart and a datasheet into the document –A datasheet looks similar to a table and displays data in rows and columns. –The chart is linked to the datasheet and plots its data.

Tariq Aziz, Dammam Community College 5 Modifying the Appearance of a Chart If chart plots doesn’t fit your needs, you can change the chart type. Graph provides 18 different types for presenting your data.

Tariq Aziz, Dammam Community College 6 Modifying the Appearance of a Chart Common chart types include the following: –Column charts, which are good for showing how values change over time. –Bar charts, which are good for showing the values of several items at a single point in time. –Line graphs, which are good for showing erratic changes in values change over time. –Pie charts, which are good for showing how parts relate to the whole.

Tariq Aziz, Dammam Community College 7 Modifying the Appearance of a Chart Common chart objects include the following: –The chart area –Axes, –The plot area, –Data markers, –The data series, Other chart objects –Gridlines, –A legend, –Labels, –A data table

Tariq Aziz, Dammam Community College 8 Importing Data into a Chart Instead of typing data in a datasheet to create a chart, you can enter data by importing it from another source, such as: –a Word table, –a Microsoft Excel workbook, or –a Microsoft Access database.

Tariq Aziz, Dammam Community College 9 Importing Data into a Chart To import data, –you select the cells in the datasheet where you want the data to be placed, –click the Import File button on Graph’s Standard toolbar, and –then select a data file. –then select the data you want to import.

Tariq Aziz, Dammam Community College 10 Importing Data into a Chart Instead of importing data, you might find that copying and pasting the information into the chart’s datasheet is easier. Copying and pasting to a chart’s datasheet from an Excel worksheet or an Access database is equally easy.

Tariq Aziz, Dammam Community College 11 Chapter Key Points ■A chart is often the most efficient and visually appealing way to present certain types of information. ■You can create, modify, and format various types of charts ■Change of values in the datasheet, changes the chart as well. ■You can change the chart’s type ■You can import data for a chart from another source, such as a Word table, Excel workbook, or Access database.