McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. Office PowerPoint 2003 Lab 1 Creating a Presentation

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 1-1 Objectives 1.Use the AutoContent Wizard to create a presentation. 2.View and edit a presentation. 3.Save, close, and open a presentation. 4.Check spelling. 5.Delete, move, and insert slides.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 1-2 Objectives cont. 6.Size and move placeholders. 7.Run a slide show. 8.Change fonts and formatting. 9.Insert pictures and clip art. 10.Preview and print a presentation.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 1-3 Concept Preview Template Presentation Style Slide AutoCorrect Spelling Checker Layout Font and Font Size Graphics Stacking Order

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 1-4 Outline Introducing Office PowerPoint 2003 –Starting PowerPoint 2003 Developing New Presentations –Creating a Presentation –Using the Auto Content Wizard

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 1-5 Outline cont. Viewing the Presentation –Using Normal View –Using Slide Sorter View Editing a Presentation –Using the Outline Tab –Spelling Checker –Editing in the Slide Pane –Demoting and Promoting Bulleted Items –Splitting Text Between Slides

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 1-6 Outline cont. Saving, Closing, and Opening a Presentation –Saving the Presentation –Closing a Presentation –Opening an Existing Presentation

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 1-7 Outline cont. Working with Slides –Deleting Slides –Moving and Inserting Slides –Sizing a Placeholder –Moving a Placeholder Rehearsing a Presentation –Using Slide Show View

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 1-8 Outline cont. Formatting Slide Text –Adding and Removing Bullets Working with Graphics –Inserting a Graphic from the Clip Organizer –Inserting a Graphic from a File –Sizing and Moving a Graphic

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 1-9 Outline cont. Previewing and Printing the Presentation –Specifying Printed Output –Changing Page Orientation –Printing the Presentation Exiting PowerPoint

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Key Terms FAQs Discussion Questions. Outline cont.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Introducing Office PowerPoint 2003 Presentation program. Includes graphics to enhance your presentation.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Starting PowerPoint 2003 Opens New Presentation task pane Blank slide displayed in workspace Outlining toolbar Drawing toolbar Status bar Getting Started task pane Menu bar

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved PowerPoint has 13 different toolbars. –Many appear automatically as you use a feature. –You may also select which toolbar to use. Commonly used toolbars: –Standard –Formatting Standard toolbar Formatting toolbar Starting PowerPoint 2003

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Developing New Presentations StepDescription PlanUnderstand the purpose, what length of time you have to speak, and who is your audience. CreateType your thoughts into an outline. EditCorrect typing and spelling errors and revise the content to make it clearer, or to add or delete content. EnhanceChoose a design that gives your presentation some dazzle. RehearseRehearse the delivery of your presentation.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Creating a Presentation When PowerPoint is first started, a blank presentation is opened. The blank slide contains many predefined settings.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Concept 1 A file containing predefined settings. Used as a pattern to create many common types of presentations. Every PowerPoint presentation is based on a template. Both design and content templates are available in PowerPoint and in the MS Office Template Gallery. Template

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Four methods to create a new presentation New presentation task pane Creating a Presentation

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Using AutoContent Wizard Helps determine the content and organization of the presentation. Offers 24 different types of presentations.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Green indicates current step Outline of steps to create a presentation Moves to next step Description of AutoContent Wizard Using AutoContent Wizard

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Concept 2 1.Onscreen presentations 2.Web presentations 3.Back-and-white transparencies 4.Color transparencies 5.35mm slides Presentation Style

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Concept 3 A slide is an individual page of your presentation. Title slide is the first slide. Additional slides are used to support main points. Slides help to organize the presentation. Slide

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Title text Footer text Displays date and slide number in footer Using AutoContent Wizard

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Viewing the Presentation View – A way of looking at the presentation. PowerPoint provides several views. –Normal –Slide Sorter –Slide Show

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Using Normal View Default view. Three panes are displayed. Slide tab displays thumbnails of slides 1 3 2

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Using Slide Sorter View Slide sorter view is selected

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Editing a Presentation Editing involves: –Making text changes and additions to the content. –Rearranging the order of bulleted items on slides as well as the order of the slides.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Using the Outline Tab Current slide Outlining toolbar

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Concept 4 A feature that makes assumptions about the text you are typing. Automatically corrects the entry. –Inserts proper capitalization at the beginning of sentences. –Capitalizes the days of the week. Looks for certain types of errors. Checks entries against a built-in list of commonly misspelled words. AutoCorrect

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Concept 5 Locates errors as you type. Finds: –Misspelled words. –Duplicate words. –Capitalization irregularities. Proposes possible corrections. Spelling Checker

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Spelling Checker

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved OptionEffect Ignore AllInstruct PowerPoint to ignore the misspelling of this word throughout the rest of this session. Add to DictionaryAdds the word to the custom dictionary list. SpellingStarts the spell-checking program to check the entire presentation. Look UpChecks the spelling of text in another language. Spelling Checker

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Misspelled words Suggested corrections Starts spelling checker Spelling Checker

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Editing in the Slide Pane Placeholders are boxes designed to contain specific types of items or objects. Objects are: –Slide title text. –Bulleted item text. –Charts. –Tables. –Pictures.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Demoting and Promoting Bulleted Items Indenting a bulleted point to the right demotes it. –Makes it a lower or subordinate topic. Promoting a bulleted point moves it to the left. –Moves up a level.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Item demoted after text was entered Demotes item Demoting and Promoting Bulleted Items

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Splitting Text Between Slides New slide inserted with same title as previous slide

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Saving, Closing, and Opening a Presentation

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Saving the Presentation AutoRecover Save Save As New file name File type

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Closing a Presentation

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Opening an Existing Presentation Places bar Preview of selected file

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Working with Slides Slide Sorter view Slide number Selected slide Slide Sorter toolbar

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Deleting Slides 8 slides in presentation Indicator line Original slide 2 deleted and subsequent slides renumbered

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Moving and Inserting Slides Moving slides –Drag to a new location using drag and drop. Inserting slides –Can insert a slide anywhere.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Concept 6 Layout Controls the way items are arranged on a slide. Contains placeholders for different items. PowerPoint has 27 predefined layouts. Layouts help you keep the presentation format consistent.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Three placeholders, title, and 2 columns created Concept 6 Layout

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Sizing a Placeholder Sizing handles are used to adjust the size of the placeholders. Dragging corners will adjust the height and the width.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Moving a Placeholder An object can be moved by dragging the selection rectangle.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Rehearsing a Presentation See how the presentation looks when viewed by audience. View presentation electronically as a slide show.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Using Slide Show View

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Formatting Slide Text Enhancing the appearance of a slide is called formatting. Character formatting: –Affects the selected characters. –Includes changing style and size, spacing, etc. Paragraph formatting: –Affects entire paragraph. –Each item in a bulleted list, title, and subtitle is a paragraph.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Concept 7 A font is a set of characters with a specific design. –Also called a typeface. –Fonts can enhance the appearance of a presentation. Basic types: –Serif –Sans serif Font and Font Size

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Font of current selection displayed in font button Displays or hides formatting in Outline tab Concept 7 Font and Font Size

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Adding and Removing Bullets Bullets removed from items in both placeholders Applies or removes bullets

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Working with Graphics

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Concept 8 Graphic –Non-text element or object –Can be added to a slide. Types of graphics –Drawing object –Pictures Graphics

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Embedded object becomes part of the presentation file. –Can be opened and edited using the source program. –Source program is the program used to create the graphic. Adding graphics can enhance your presentation. Concept 8 Graphics

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Inserting a Graphic from the Clip Organizer Office 2003 Clip Organizer –Art –Sound –Animation –Movies Can create graphic files using a scanner. Graphic files can be found on the Internet.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Inserting a Graphic from a File Thumbnail of selected picture Icon to insert graphic form file

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Concept 9 The order in which objects are inserted into different layers of the slide. Each object is added to the top layer. Objects may overlap. Use the Draw menu to change the stacking order. Stacking Order

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved The second graphic is inserted in the top layer of the slide Concept 9 Stacking Order

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Sizing and Moving a Graphic A graphic is sized and moved just like a placeholder.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Previewing and Printing the Presentation Shading, patterns, and backgrounds can make printed handouts unreadable. Preview how the printout will look before it is printed.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Specifying Printed Output Output TypeDescription SlidesPrints one slide per page. HandoutsPrints multiple slides per page. Outline ViewPrints the slide content as it appears in Outline view. Notes PagePrints the slide and the associated notes on a page.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Changing Page Orientation Portrait –Default orientation for handouts. –Prints across the width of the page. Landscape –Prints across the length of page.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Printing the Presentation Specific slides to print Specifies type of output Selected printer Number of copies to print.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Exiting PowerPoint To exit: –Click the ‘x’ (Close) button in the title bar or –Choose File/Exit.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Key Terms AutoContent Wizard AutoCorrect character formatting clip art current slide custom dictionary default demote drawing object Drawing toolbar embedded object font font size footer format graphic

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Key Terms cont. keyword landscape layout main dictionary object Outlining toolbar pane paragraph formatting picture Picture toolbar placeholder point portrait promote sans serif selection rectangle

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Key Terms cont. serif sizing handles slide slide show source program spelling checker stacking order template thumbnail typeface view workspace

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved FAQs 1.I'm confused! What is a slide? 2.What is the AutoContent Wizard and how do I use it? 3.What is a template? 4.I need to view all of my slides so that I can rearrange the order. How can I do this? 5.What is the Outline tab?

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved FAQs 6.What are placeholders? 7.Help! I need to resize a graphic that I inserted on a slide. How can I do this? 8.How do you demote and promote bullets on a slide? 9.My slide seems too crowded. Is there a way to split text between slides? 10.What type of printed output is available in PowerPoint?

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Discussion Questions 1.A PowerPoint presentation can be created using five different styles. Discuss these styles and give examples how they might be used. 2.PowerPoint offers a number of ways to view slides. Discuss when you would use Normal view, Slide Sorter view, and Slide Show view.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Discussion Questions 3.The book store has recently been remodeled. The manager has come to you for help in creating a presentation that will be used during Freshman orientation. Discuss your plans for creating this presentation.

McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved Discussion Questions 4.You have been asked to present your PowerPoint presentation for a newly remodeled book store. What do you need to do to prepare for the presentation? What equipment do you need in order to present to a large group?